Optistat CF cryostat system

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
OXFORD INSTRUMENTS AMERICA, INC
300 Baker Ave
Suite 150
Concord Massachusetts
United States
01742
Nature of Requirements: 
Optistat CF cryostat system

W3380-12K013
Bergeron, Bruno
Telephone No. - (450) 358-6777 (5745)
Fax No. - (450) 358-7585

Introduction
The Department of National Defence Royal Military College (RMC)
have a requirement for the supply of a Cryostat Optistat system.
The purpose of this Advance Contract Award Notice (ACAN) is to
signal the government's intention to award a contract for these
goods to OXFORD INSTRUMENTS AMERICA, INC ,300 Baker Ave, Suite
150, Concord, Massachusetts, USA, 01742.

Before awarding a contract, however, the government would like
to provide other suppliers with the opportunity to demonstrate
that they are capable of satisfying the requirements set out in
this Notice, by submitting a statement of capabilities during
the 15 calendar day posting period.

If other potential suppliers submit a statement of capabilities
during the 15 calendar day posting period that meet the
requirements set out in the ACAN, the government will proceed to
a full tendering process on either the government's electronic
tendering service or through traditional means, in order to
award the contract.

If no other supplier submits, on or before the closing date, a
statement of capabilities meeting the requirements set out in
the ACAN, a contract will be awarded to the pre-selected
supplier.


Background
The Department of National Defence RMC Saint-Jean and St-Jean
Garrison have a requirement for the supply of 12 different items.

 ITEM # 	 DESCRIPTION	REQUIRED QUANTITY	 MANUFAC- TURER	 MODEL
 1	 Optistat CF continous flow top loading static cryostat	 1
unit	 Oxford Instruments	  OPTI
 2	 Sample support rod 	1 unit	Oxford Instruments	 SR
3	 Optical sample holder 	1 unit	Oxford Instruments	 SH3
4	Low loss technology flexible transfer tube	1 unit	Oxford
Instruments	 LLT600/13
5	 Storage vessel	1 unit	Oxford Instruments	 SV12
6	MercuryITC temperature controller	1 unit	Oxford
Instruments	Mercury ITC
7	 3M long cryostat cable	1 unit	Oxford Instruments	 CC1
8	 Gas flow pump	1 unit	Oxford Instruments	 GF4
9	 Universal gas flow controller	1 unit	Oxford Instruments	 VC-U
10	 Spares kit for Optistat CF	1 unit	Oxford Instruments	 SKCF
11	 Ten pin electrical connector	1 unit	Oxford Instruments	 LX10
12	 Optistat CF/SXM window set	1 unit	Oxford Instruments	 Q(IMO)


The complete item description can be obtain by communicating
with the contracting authority by phone or email.

Bergeron, Bruno
Phone: (450) 358-6777 (5745)
Email: Bruno.Bergeron@tpsgc-pwgsc.gc.ca

The products are to be delivered and installed before March 31
2013. The estimated value of the contract including shipping is
$24,518.00 (GST extra).


Minimum Essential Requirements
Any interested supplier must demonstrate by way of a statement
of capabilities that its product/equipment/system (as
appropriate) meets the following requirements in the attached
document.

Justification for the Pre-Selected Supplier
This supplier is the only known source of supply of required
goods meeting the above-mentioned minimum essential requirements.

Statement of Capabilities
Suppliers who consider themselves fully qualified and available
to meet the specified requirements may submit a statement of
capabilities in writing to the Contracting Officer identified in
this Notice on or before the closing date of this Notice. The
statement of capabilities must clearly demonstrate how the
supplier meets the advertised requirements.

The closing date and time for accepting statements of
capabilities is January 15, 2013 at 2:00 PM EST.

The file number, contracting officer's name, and the closing
date of the ACAN must appear on the outside of the envelope in
block letters or, in the case of a facsimile transmission, on
the covering page. As it is intended to proceed in a timely
manner, responses received after the closing date will not be
considered.

Responses received on or before the closing date will be
considered solely for the purpose of deciding whether or not to
conduct a competitive procurement. Information provided will be
used by the Crown for technical evaluation purposes only and is
not to be construed as a competitive solicitation. Your written
response must provide sufficient evidence (e.g. specifications,
technical data, drawings, or any other proof) that clearly
demonstrates that your product or service is capable of
fulfilling this requirement.

Suppliers that have submitted a response will be notified in
writing of PWGSC's decision to continue with the non-competitive
procurement or to compete the requirement.

Policy Information
Government Contracts Regulations (GCRs) - Section 6(d)

Subject to NAFTA - Article 1016.2(b)

Subject to AIT - Article 506.12(a)

Delivery Date 
March 31, 2013


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.