LAB MICROWAVE

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
CEM Corporation
P. O. Box 200
Matthews North Carolina
United States
28106
Nature of Requirements: 

LAB MICROWAVE

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or co

nstruction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a st
atement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then p

roceed with the award to the pre-identified supplier. 

2. Definition of the requirement

TheDepartment of Environment has a requirement for one microwave assisted acid digestion oven for delivery to Ottawa, Ontario. The delivery is required by January 12, 2016.

3. Criteria for assessment of the Statement of Capabilities 
 
Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system meets the following requirements:

1. The system should be capable of:

a. handling small sample volumes (2 mL or less of digestion acid       mixtures)and toprocess microsamples in Teflon vessels as small as 10mL
b. individual programming and monitoring of each sample 
c. simultaneous digestion of samples with various matrices 
d. operating with any number of samples (no minimum number  required)

2. Sample treatment must be completely programmable and must allow the operator to optimize method over a wide range of moisture or organic content resulting in better accuracy of data
3. Vessels must be easy to handle, must have a fast cooling rate to      
all
ow rapid turnaround of high performance, high throughput sample sets.
4. The system must operate as a stand-alone  bench-top unit, with no   requirement for additional gas lines or cooling water supply
5. The site requirements, such as exhaust system and space management for the new instrument should be compatible with the existing lab   conditions
6. It is desirable that the new oven is interchangeable to the existing  diges
tionsystems, including spare parts.

4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s): 

Agreement on Internal Trade (AIT)
North American Free Trade Agreement (NAFTA)

5.Justification for the Pre-Identified Supplier

The only known supplier of Microwave Assisted Digestion Ovens meeting all the above required technical specifications is CEM Corporation (CEM).  For this reason, it is proposed to negotiate this requirement with CEM Corporation (CEM).  

6. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked un
der the:

Agreement on Internal Trade (AIT) - Article  506.12(b)  
North American Free Trade Agreement (NAFTA) - Article 1016.2(b) 

7. Period of the proposed contract or delivery date

The final delivery of the equipment must be on January 12, 2016.

8.Name and address of the pre-identified supplier

        CEM Corporation
        3100 Smith Farm Road
        Matthews, NC 
        28104
        Tel: 704-821-7015

9. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

10. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is Dec 4, 2015 at 2:00 p.m. EST.

11. Inquiries and submission of statements ofcapabilities

Inquiries and statements of capabilities are to be directed to:

Inquiries and statements of capabilities are to be directed to:

Martin Gauthier
Supply Officer
Public Works and Government Services Canada 
Scientific, Medical and Photographic Division - PV 
Portage III - Floor: 6A2 - Room: 48  
11 Laurier Street  
Gatineau, Quebec 
Canada
K1A 0S5
 
Telephone:    613-404-8642
Facsimile:819-956-3814
E-mail:  martin.gauthier@pwgsc.gc.ca




Delivery Date: 12/01/2016

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.