Video Gear & Studio Equipment

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Vistek Ltd.
496 Queen St. East
Toronto Ontario
Canada
M5A4G8
Nature of Requirements: 

1. Advance Contract Award Notice (ACAN) 
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Definition of the requirement 
The Health Canada Video Team within the Communications & Public Affairs Branch has a requirement for the supply of Video Gear & Studio Equipment in order to perform their duties in supporting the Ministers and Senior Staff’s video recording needs. The equipment must be compatible with their systems and must meet all of the mandatory technical requirements as specified below.  

Health Canada has identified the Video Gear & Studio Equipment from Vistek Ltd. as the only Video Gear & Studio Equipment compatible with the existing systems that meets all of the minimum essential requirements.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 

Any interested supplier must demonstrate by way of a statement of capabilities that the meet all the following requirement specifications for Video Gear & Studio Equipment:

List of Equipment

A)        Camera and related gear: 

1 aktiv Bowl Connector for 75mm Tripod (V2)
2 Aktiv Slider to 75mm Tripod Adapter
3 Sideload Plate S for DV 1, FSB 2, FSB 4, FSB 6, FSB 8, and ACE           Fluid Heads
4 Extreme Pro 256GB SDXC UHS-I Class 10 U3/V30 Card, 170MB/s read          & 90MB/s write speeds
5 Extreme Pro 128GB SDXC UHS-I Class 10 U3/V30 Card, 170MB/s read          & 90MB/s write speeds
6 ImageMate Pro USB-C Multi-Card Reader/Writer, up to 312MB/s
7 PT3500 15" Rod Mounted Teleprompter for Location and Studio
8 Rolling Hard Case for PT3500 & PT3700 Teleprompters
9 Mavic 3 Fly More Combo
10 RS2 Gimbal Stabilizer Pro Combo (Ronin Series) 
11 Sling Grip for DJI RS 2/RSC 2 Gimbal
12 Top Plate for Canon C300 Mark II Camera
13 Swivel and Tilt Monitor Mount with Cold Shoe
14 Action X70 Starter Kit  - Army Green
15 Accessory Case Medium - River Blue
16 Divider Kit
17 035 Super Clamp  
18 15 ft. HDMI to Mini-HDMI 1.3c M/M 
19 Coiled Full to Full HDMI Cable 30cm 
20 20" Coil SDI Cable BNC 90 Degree Connectors 


B)        Audio and Related Gear:

21 Boom Pole 10' Aluminum Ultra Lightweight 
22 SM4R Boom Pole Shock Mount NTG1/NTG2 Red
23 AudioBOOM Cradle Mount  
24 MKE600 Shotgun Mic - Includes Foam Windshield & Shock Mount
25 10' NXX Mic Cable XLRF-XLRM Tour Cable
26 25' NXX Mic Cable XLRF-XLRM Tour Cable
27 WIRELESS GO II Wireless Microphone System Kit w/ 2                    Omnidirectional Lavalier GO Microphones


C)        Lighting & Related Equipment: 

Lighting equipment includes: 

28 LS 300x  Bi-Color LED Light (V-mount) 
29 LS 60X 60W Bi-Color Focusing LED Light
30 Light Dome II for Light Storm 90cm (35") 
31 Light Dome Mini II 
32 Barn Doors for Light Storm 
33 Spotlight Mount Set 36°
34 MC RGBWW LED Mini 4 Light Kit
35 Halo 16 LED Ring Light 29W, 3200K-5600K
36 V-Mount Shape Lithium-Ion 14.8V/135WH Rechargeable Battery
37 V-Mount Dual Shape Intelligent Charger
38 Avenger C Stand 30 Kit Detachable 
39 40" 5-in 1 Reflector  
40 12" x 50' Matte Cinefoil 
41 I750D 24"x36" Double Net Scrim Black
42 Avenger 18"x 24" Solid Black Flag 
43 24 x 36" Flag  
44 1051BAC Blk. Alu Air Cushioned Mini Compact Stand 
45 1004BAC Blk. Alu Air Cushioned Master Stand 
46 PVU-1403-10 10' U-ground extension cable w/ Hubbell connectors
47 PVU-1403-25 25' U-ground extension cable w/ Hubbell connectors


D)        Studio Equipment:

Studio equipment includes: 

48 P-628  48mm x 50m Gaffer Tape - Black 
49 107"x36' Sky Blue Seamless Paper 
50 107"x36' Yellow-Orange Seamless Paper 
51 107"x36' Slate Grey Seamless Paper 
52 107"x36' Arctic White Seamless Paper 
53 107"x36' Stinger Seamless Paper Chromakey


4. Applicability of the trade agreement(s) to the procurement 

This procurement is subject to the following trade agreement(s):   
     o      Canadian Free Trade Agreement (CFTA)


5. Justification for the Pre-Identified Supplier 

The pre-identified supplier is offering all the Minimum Essential Requirements that addresses Health Canada’s technical requirement listed in Article 3. (minimum essential requirements).


6.   Government Contracts Regulations Exception(s) 

The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".

 
7.    Exclusions and/or Limited Tendering Reasons 
 
The following exclusion(s) and/or limited tendering reasons are invoked under the:              

Canadian Free Trade Agreement, Article 513.1(b) (iii) : Limited Tendering
(b) if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
(iii) due to an absence of competition for technical reasons.


8. Period of the proposed contract or delivery date 

The Video Gear & Studio Equipment must be delivered on or before March 31, 2023. 


9. Name and address of the pre-identified supplier

        Vistek Ltd
        496 Queen Street East
        Toronto, Ontario
        M5A4G8
        Canada


10. Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods and services  described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.


11. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is September 9, 2022 at 2:00 p.m. EDST. 


12. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to: 

Francine Frigon
Public Services and Procurement Canada
Scientific, Medical and Photographic Division
L’Esplanade Laurier (LEL), East Tower, 7th floor
140 O’Connor Street, Ottawa, Ontario K1A 0R5
Telephone: 819-743-4279
E-mail:  francine.frigon@pwgsc-tpsgc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.