Refrigerant Monitoring System

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Parasense, Inc.
P.O. Box 1444
Madison Virginia
United States
22727
Nature of Requirements: 

Refrigerant Monitoring System

W8482-167969/A
Hooper, Marlyn
Telephone No. - (613) 219-8478 (    )
Fax No. - (819) 956-3814 (    )

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Definition of the requirement

The Department of National Defence has a requirement for the installation of twenty four (24) Refrigerant and Oxygen Monitoring systems on six (6) Halifax Class Ships.
The contract period is for three (3) years with an option to extend by two (2) additional one (1) year periods.

3. Criteria for assessment of the Statement of Capabilities  

Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements:

In order to effectively install and commission these specialized systems, the technician must be an authorised technician of the OEM. As an authorized technician of the OEM, the technician will have sufficient knowledge of the controls and training/experience to install, set-to-work, and functionally test the equipment. 

Must have access to the Intellectual Property rights of the Refrigerant and Oxygen Monitoring systems

4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s): 

Agreement on Internal Trade (AIT)
World Trade Organization - Agreement on Government Procurement (WTO-AGP)
North American Free Trade Agreement (NAFTA)

5. Justification for the Pre-Identified Supplier

The only known supplier of Refrigerant and Oxygen Monitoring systems meeting all the above required technical specifications is Parasense Inc.  For this reason, it is proposed to negotiate this requirement with Parasense Inc.

6. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the:

World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article XV (b)
Agreement on Internal Trade (AIT) -Article 506 12(b)
North American Free Trade Agreement (NAFTA) - Article 1016.2(b) 
7. Period of the proposed contract or delivery date

The contract period is for three (3) years from the date of contract award.

8. Name and address of the pre-identified supplier

 Parasense Inc
 305 S. Main Street
P.O. Box 1444
Madison, Virginia
22727
United States
 
9. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

10. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is May 9, 2016 at 2:00 p.m. EDST.

11. Inquiries andsubmission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Marlyn Hooper
Supply Specialist
Public Works and Government Services Canada 
Scientific, Medical and Photographic Division - PV 
Portage III - Floor: 6A2 - Room: 81  
11 Laurier Street  
Gatineau, Quebec 
Canada
K1A 0S5
 
Telephone:    613-219-8478
Facsimile:     819-956-3814
E-mail:  marlyn.hooper@pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.