Compton Imager spectrometer

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
H3D Inc
3250 Plymouth Rd Suite 203
Ann Arbor Michigan
United States
48105
Nature of Requirements: 

Compton Imager spectrometer

W7714-176231/A
Hooper, Marlyn
Telephone No. - (613) 219-8478 (    )

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meetsthe requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Definition of the requirement

The Defence Research and Development Canada of the Department of National Defence has a requirement for the supply of one (1) Compton Imager Spectrometer, including maintenance and technical support for 2 years, product upgrade, calibration and warranty of 2 years warranty.

3. Criteria for assessment of the Statement of Capabilities  

Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements:

1. For a Cs-137 source generating an exposure rate of 3 µR/hour at the surface of the Compton imaging spectrometer (the “imager”), isotope detection and identification must take 1 minute or less, when the natural background dose rate is 5 nSv/hour.

2. The imager, including all components necessary to satisfy all other requirements, must weigh less than 5 kg

3. The time to start the imager must be 2 minutes or less, from a state where the system does not draw any power

4. The battery of the imager must allow an operation time longer than 4 hours

4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s): 

Agreement on Internal Trade (AIT)
North American Free Trade Agreement (NAFTA)

5. Justification for the Pre-Identified Supplier

The only known supplier of Compton Imaging Spectrometer meeting all the above required technical specifications is H3D Inc Inc.  For this reason, it is proposed to negotiate this requirement with H3D Inc.

6. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the:

Agreement on Internal Trade (AIT) - Article 506 12(b)
North American Free Trade Agreement (NAFTA) - Article 1016.2(b)

7. Period of the proposed contract or delivery date

The Compton Imaging Spectrometer must be delivered on or before March 31, 2017; and

The proposed contract is for a period of 2 years, from date of Contract award. 

8. Name and address of the pre-identified supplier

H3D Inc.
3250 Plymouth Road
Ann Arbor, Michigan
48105
United States

9. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

10. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is October 24, 2016 at 2:00 p.m. EST

11. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Marlyn Hooper
Supply Specialist
Public Services and Procurement Canada (PSPC) 
Scientific, Medical and Photographic Division - PV 
Portage III - Floor: 6A2 - Room: 48  
11 Laurier Street  
Gatineau, Quebec 
Canada
K1A 0S5
 
Telephone:    613-219-8478
E-mail:  marlyn.hooper@pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.