Dental Equipment and Supplies

Trade Agreement: CETA/WTO-AGP/CPTPP/CFTA/FTAs with Peru/Colombia/Panama/Korea/UK
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: Yes
Nature of Requirements: 

Amendment 008 has been raised to close this Request for Supply Arrangements (RFSA) and Request for Standing Offer (RFSO) sub-agreement originally published on www.buyandsell.gc.ca, Solicitation No. E60PV-20DENT/B effective immediately.  

This solicitation has been replaced with the Request for Supply Arrangements (RFSA) and Request for Standing Offer (RFSO) sub-agreement E60PV-20DENT/C.  This new version has now been published to allow new suppliers to submit their arrangement through the new Government Electronic Tendering Service (GETS) SAP Ariba - CanadaBuys, 

The CanadaBuys posting is at https://canadabuys.canada.ca/en/tender-opportunities/tender-notice/ws3749700983-doc3749788678.

Any Supply Arrangement and Standing Offer sub-agreement awarded under this version /C will have the same evaluation procedures as E60PV-20DENT/B.

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Request for Supply Arrangements and Standing Offers sub-agreement (RFSA/RFSO) - Dental Supplies, Instruments, Equipment, Parts and Accessories, and related Supplies
E60PV-20DENT/B
O’Gorman, Cindy
Telephone : 819-712-1748
TPSGC.PAApprovisionDentaire-APDentalProcurement.PWGSC@tpsgc-pwgsc.gc.ca

Suppliers are reminded of the following:

To be included in the first round of evaluations, arrangements must be submitted electronically either through epost connect or Facsimile to Public Works and Government Services Canada (PWGSC) Bid Receiving Unit, by the Initial Qualification Closing Date of MARCH 2, 2022 by 2:00 pm EST.

Arrangements submitted after this date will be kept for evaluation in subsequent rounds and so, the closing date is being extended indefinitely for the ongoing qualification of suppliers.

- There is no security requirement associated with this solicitation.
- WTO-AGP, CETA, CPTPP and CFTA will apply to this solicitation.
- The Comprehensive Land Claim Agreements will apply.
- The Phased Bid Compliance Process applies to this requirement.

Requirement
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Canada has a requirement to establish a Supply Arrangement and Standing Offer sub-agreement for the supply and delivery of Dental Supplies, Dental Instruments, Small and Large Dental Equipment, Parts, Accessories and Services, on an "as and when" required basis for the Government of Canada departments identified in Schedule I, I.1, II and III of the Financial Administration Act.     

Supply Arrangements are non-binding agreements between Public Works and Government Services Canada (PWGSC) and pre-qualified suppliers to provide a range of product or services on an as-and-when-requested basis.  The Suppliers that are issued a Supply Arrangement will form a list of qualified Suppliers from which the Government of Canada can solicit bids based on the specific requirements of the Government of Canada. Supply Arrangements include a set of predetermined terms and conditions that will apply to any subsequent Contract.  The Supply Arrangement will be for products NOT included in the supplier’s submitted price list.    

A Standing Offer is an offer from a supplier to provide goods and/or services to clients at prearranged prices or pricing basis and under set terms and conditions for a specified period on an as-and-when requested basis. When a call-up is made against a standing offer, it indicates Canada’s acceptance of the supplier’s offer and creates a contract unilaterally. A separate contract is entered into each time a call-up is made against a standing offer. The Standing Offer sub-agreement will be for products included in the supplier’s submitted price list.

A list of UNSPSC Dental classes is included in the Request for Supply Arrangement/Request for Standing Offer sub-agreement.  The products authorized under the Supply Arrangement and Standing Offer, fall within those classes of products and are commercially available, off-the-shelf dental supplies, instruments, equipment, parts and accessories and services related to these goods.  Suppliers will be requested to identify which of these Dental classes of products they can provide.  Only the products under those Commodities will be authorized under the resulting Supply Arrangement/Standing Offer sub-agreement.

Comprehensive Land Claims Agreements (CLCAs)
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The Request for Supply Arrangements and Standing Offers sub-agreement (RFSA/RFSO) is to establish Supply Arrangements that include National Master Standing Offers sub-agreements for the delivery of the requirement detailed in the RFSA/RFSO to the Identified Users across Canada, including areas subject to Comprehensive Land Claims Agreements (CLCAs), excluding the Nunavut Settlement Area (NSA).

Evaluation Process
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The mandatory criteria are as follows:

M1:  Product & Discount Template - The Supplier must complete and submit with their arrangement the Annex B -Product & Discount Template.   The following information must be completed:       
- UNSPSC Class Product Offering; 
- List of Manufacturer;
- Minimum Discount Offered;
M2:  Offeror Contact Information - The Supplier must complete the Supplier Contact Information Template;
M3:  List of services offered- The supplier must list the type of service they can provide based on the allowable services listed in the Requirement
M4:  Years in business- The Supplier must demonstrate that they have been in business for over three (3) years from the Request for Supply Arrangement initial closing date;
M5:  Medical Device Establishment Licence (MDEL) -  Suppliers must provide a copy of their MDEL and evidence that application for review of their MDEL was submitted to Health Canada before bid closing date, if applicable.

The Rated Technical Criteria are the following:

R1: Customer Service Principles- The Supplier should clearly describe his customer service principles by providing details of their operations in:  customer service, pre-sales technical support, post-sales technical support, and warranty application process;
R2:  Regions Coverage- The Supplier should specify the regions to which the Goods (supplies, equipment, and parts & accessories) can be shipped and/or regions of service offerings as applicable.
R3:  Supplier website - The Supplier should describe the client experience on their website.;
R4:  Environmental Commitment - The Suppliers should respond to the environmental questions and submit the requested documents or provide a statement to demonstrate they meet the requested requirements.

Basis of Selection
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Suppliers who have been declared responsive to all mandatory criteria and who have met the minimum points score for the rated criteria will be recommended for award of a Supply Arrangement.

Canada intends to award several Supply Arrangements to qualifying suppliers.  These Supply Arrangements may include an integrated Standing Offer sub-agreement.  Suppliers will have an ongoing opportunity for qualification, to allow new Suppliers to become qualified and awarded a Supply Arrangement.  

Receipt of a Supply Arrangement does NOT automatically mean that a Supplier will receive subsequent contracts.  Contracts will be awarded to firms. 

The Supply Arrangement has no defined end-date and will remain valid until such time as Canada no longer considers it to be advantageous to use it.  The proposed Standing Offer sub-agreement will be for a period of 3 years with an additional two (2) one (1) year option periods.  Suppliers who qualify for the Supply Arrangement and who choose to submit a price list will be awarded a Standing Offer sub-agreement as part of their Supply Arrangement.  

AMENDMENT LIST:
1) Question & Answer 1-6
2) Question & Answer 7-15
3) Question & Answer 16-21; RFSA Modification at Annex A, Article 3.5
4) Extend initial closing date to March 2, 2022; modify Amendment 003; modification to attachment (Annex F excel template v2); modify the RFSA at Annex F; Question & Answer 22-30
5) Question & Answer 31-35; RFSA Modification at article 4.3.2 R4
6) Extend the solicitation closing date for the ongoing qualification period only; Question & Answer 36-37. 
7) Change in the electronic submission of arrangements, as follows in Parts 1, 2 and 3.
8) Close solicitation

Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.