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Leasing - RFI # 529197

Solicitation number E0211-12L005/A

Publication date

Closing date and time 2012/08/09 16:00 EDT


    Description
    Trade Agreement: NONE
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: None
    Competitive Procurement Strategy: N/A - P&A/LOI Only
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Public Advertisement for a Request for Qualifications (RFQ)
    
    INVITATION TO SUBMIT A RESPONSE FOR A REQUEST FOR QUALIFICATIONS
    (RFQ)
    IN THE CITY OF REGINA 
    FILE NUMBER 529197 
    
    Public Works and Government Services Canada (PWGSC) is asking
    interested parties to submit a response for a potential lease of
    office space that meets the following criteria:
    
    
    Section A: Lease Components
    
    a lease term of ten (10) years, commencing on or about May 1,
    2014, plus an option to extend the lease for one (1) additional
    period of five (5) years; 
    
    approximately 1,917.3 usable square metres (um2) to 2,044.9 um2
    of contiguous office space. Due to evolving requirements, a
    range of space is requested at this time. The exact amount of
    space required will be determined prior to requesting Offers to
    Lease, but not necessarily prior to site visits;
    
    approximately 71.5 um2 of contiguous storage space and 15
    parking spaces; 
    
    the proposed space must be available at least twenty-six (26)
    weeks prior to the above-noted lease commencement date so all
    space(s) may be prepared for occupancy; 
    
    the proposed space must satisfy or be capable of satisfying the
    following mandatory criteria:
    
    1. 	if space is offered on multiple floors, the floors must be
    contiguous;
    2. 	proposed buildings must have regular bus service available
    with minimum intervals of 30 minutes or less during peak
    periods, and be within 400 metres walking distance; and
    3.	the above-noted 71.5 um2 of contiguous storage space must
    have a minimum floor loading capacity of 4.8 kPa (100 pounds per
    square foot);
    4.	the above-noted 71.5 um2 of contiguous storage space must be
    located within the office space;
    
    the proposed space must be located in the city of Regina; 
    
    the proposed space must, on or before the lease commencement
    date, comply with all requirements contained in PWGSC's
    Standards for Leased Accommodation, a copy of which may be
    obtained from the contact listed in Section F;
    
    PWGSC may wish to visit or inspect the proposed space upon
    reasonable notice; 
    
    a threat and risk assessment may be required in order to assess
    potential threats to the security of the proposed space and to
    the public.
    
    
    Section B: Responses
    
    Interested parties must submit their responses to this RFQ in
    writing to the following address:
    
    		Public Works and Government Services Canada
    		Contracting Services - Bid Receiving Unit
    		Western Region
    		Telus Plaza North, 5th floor
    		10025 Jasper Avenue
    		Edmonton, Alberta
    		T5J 1S6
    
    		or by facsimile to 780-497-3510
    
    		or by email to the contact listed below in Section F.
    
    Please indicate File No. 529197 on all correspondence.
    
    
    Section C: Responses Required by
    
    Responses are required by August 9, 2012, before 14:30 (2:30
    p.m.) local time. Any responses received after this time and
    date will not be considered.
    
    
    Section D: Information Provided by an Interested Party or an
    Interested Party's Agent     
    
    Information provided by an interested party or by said party's
    agent shall include the file number, the location and municipal
    address of the building, current zoning, specific location of
    space within the building, measured area of space, architectural
    drawings identifying the proposed space with washrooms, exits
    and other design elements, private/public parking facilities,
    and details addressing all of the criteria listed above in
    Section A. Agents submitting a response to this RFQ shall
    provide PWGSC with a letter authorizing them to do so.  
    
    
    Section E: Security Requirement
    
    The building owner of the proposed space must hold a valid
    security clearance at the reliability level, approved and
    granted by the Canadian Industrial Security Directorate (CISD)
    of PWGSC. All parties interested in this potential lease project
    are advised to obtain this mandatory security clearance level in
    advance. Information regarding security clearance can be
    obtained on the website of the CISD/PWGSC at
    http://ssi-iss.tpsgc-pwgsc.gc.ca..Please contact the person
    listed in Section F to initiate the security clearance process.
    
    Section F: Additional Information
    
    For more information, please contact Colleen Winkleman, Leasing
    Officer, by phone at 780-497-3883 or by email to:
    colleen.winkleman@pwgsc-tpsgc.gc.ca. 
    
    This RFQ is issued in order to invite interested parties to
    demonstrate their capacity to comply with the requirements
    described herein. Please note that PWGSC reserves its right to
    cancel this RFQ at any time.  
    
    Following a visit of the proposed premises, PWGSC reserves the
    right to proceed with an invitation to submit Offers to Lease by
    inviting only those interested parties deemed to most
    effectively meet specific operational, security and public
    safety requirements. If invited, an interested party must submit
    an Offer to Lease using the PWGSC Lease Documentation Package
    that shall explain in greater detail the complete requirements
    of this proposed lease project.  
    
    Interested parties not invited to submit an Offer to Lease shall
    be notified and informed of the reason for such decision.
    Delivery Date: Above-mentioned
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Colleen Winkleman
    Phone
    (780) 497-3883 ( )
    Fax
    (780) 497-3510
    Address
    Telus Plaza North/Plaza Telus Nord
    10025 Jasper Ave./10025 ave Jasper
    5th floor/5e étage
    Edmonton, Alberta, T5J 1S6

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

    Details for this tender opportunity are provided in the Description tab.

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    Summary information

    Notice type
    Request for Information
    Language(s)
    English, French
    Region(s) of delivery
    Saskatchewan
    Commodity - GSIN
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