Plumper Bay and Ashe Head Remediation Project

Trade Agreement: Set-Aside Program for Aboriginal Business (SPAB)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

EZ113-180612/BA
Leung, Janie (PWY)
Telephone No. - (778) 919-3273
Fax No. - (604) 775-6633
Email: Janie.Leung@pwgsc.gc.ca  

Title:  
Plumper Bay and Ashe Head Remediation Project

Location: 
CFB Esquimalt, Department of National Defence
Esquimalt Harbour on Vancouver Island, B.C.

Work Description:

The Plumper Bay and Ashe Head Remediation Project (PBAHRP) will address contaminated sediment in two areas within Plumper Bay, on the east side of Esquimalt Harbour.  The Ashe Head project site is located within the southern portion of Plumper Bay and Plumper Bay work site is located along the Headland south of Thetis Cove. The project will implement remedial dredging and material placement measures to reduce ecological risk and associated liability for DND.  

Work under this Contract covers dredging and excavation of contaminated sediments, and encountered Dredge Debris; treatment of dredge effluent (as necessary); in-water transportation (to the Contractor Off-Site Offload Facility) of dredge material and Dredge Debris; temporary off-site stockpiling (if proposed); treatment of contaminated sediment at a Treatment Facility (if proposed); upland transportation and disposal of dredge material and Dredge Debris at an upland Disposal Facility; importing and placing clean Backfill Material; and set up and maintenance of temporary facilities to support the above work (if applicable). 

The sediment remediation required by this Contract is not a standard marine dredging and disposal project.

-Dredged and excavated material within the PBAHRP Work Site is located in difficult to access areas and is contaminated with various chemicals of concern, contains a substantial amount of wood debris, and may contain historically, archaeologically, architecturally, or paleontologically significant structures, sites, or things. Dredge cuts and dredging locations will require additional precision beyond standard production dredging methods.

-Contractor shall use extra care to conduct its work in a manner that is suitable for environmental cleanup and not in a production dredging manner.

-The marine sediments to be removed as part of this work will disposed of at an established Disposal Facility that is licensed and permitted in accordance with the jurisdiction in which it operates. 

-The characterization of the dredged and excavated material is suitable for initial sediment classification purposes for this project.  Contractor shall be responsible for any additional sediment characterization that may be required during the execution of the contract for health and safety purposes, transportation, disposal, or to meet regulatory or permit requirements.  The material is classified as IL+ waste material for the purposes of the tender, according to the current British Columbia Contaminated Sites Regulation (BC CSR).

-Re-suspension of contaminated sediments during construction activities that may result in recontamination of portions of the PBAHRP Work Site, or areas outside the PBAHRP Work Site, is of great concern to PSPC.  The Contractor shall conduct its work in a manner to minimize, to the extent practicable, re-suspension and redistribution of contaminated sediment, and to comply with environmental protection requirements in the Specifications and with permit conditions.

Mandatory Bidders Conference and Optional Site Visit

Bidders attendance at the Bidder’s conference for this project is MANDATORY.  The representative(s) of the Bidder will be required to sign the attendance sheet at the Bidder’s conference.  Proposals submitted by Bidders who have not attended and signed the attendance sheet for the Bidder’s conference will not be accepted. 

The mandatory bidder’s conference will be held from 11:00am to 1:00pm on Tuesday October 31, 2017 in the CFB Esquimalt Naval and Military Museum (Building N37) in the Delamere Conference Room.  The CFB Esquimalt Museum is located on the Naden base.  Under attachments, please see the map showing how to get to the Museum from the Naden entrance. The scope of the requirement detailed in the RFP will be reviewed during the conference. There are no security requirements to get access to the Naden base, however all attendees will need to have photo identification (i.e drivers license) to show at the gate, and there is ample parking in front of the building.

After the mandatory bidder’s conference, there will be an optional site visit. Bidders will be asked to drive over to the Ashe Head site and meet there, details will be given during the meeting.

Bidders are responsible for making their own travel arrangements.

Bidders must wear personal protective equipment (high visibility vest, and steel toe work boots) to the site visit.

Bidders are requested to communicate with the Contracting Authority, Janie Leung at Janie.Leung@pwgsc.gc.ca or (778) 919-3273 no later than 24 hours prior to the conference and site visit to confirm attendance.  Bidders should provide, in writing, to the Contracting Authority, the names of the person(s) who will be attending,

Any clarifications or changes to the RFP resulting from the mandatory Bidder’s conference and site visit will be included as an amendment/addendum to the RFP. Submissions provided by Bidders who did not attend the mandatory bidders conference and did not sign the attendance forms will be considered non-responsive and will not be considered further from the RFP process.

Procurement Strategy for Aboriginal Business (PSAB):

This procurement will be set aside under the federal government's Procurement Strategy for Aboriginal Business (PSAB). In order to be considered, a supplier must certify that it qualifies as an Aboriginal business as defined under PSAB and that it will comply with all requirements of PSAB.

Potential bidders of the upcoming opportunity are advised to contact Aboriginal Affairs and Northern Development Canada (AANDC) to obtain information about the PSAB at the following website and coordinates:

Aboriginal Affairs and Northern Development Canada
Aboriginal Procurement & Business Promotion Directorate
Phone: 1-800-400-7677
Fax: 819-956-9837
Email: saea-psab@aadnc-aandc.gc.ca
Website: http://www.aadnc-aandc.gc.ca/eng/1100100032802/1100100032803

Security Requirement:
The PBAHRP Work Site is located in an area where there are no DND security requirements. However, access to and use of the optional DND staging area will include the following industrial Security Requirements:  

1. The Contractor/Offeror must, at all times during the performance of the Contract/Standing Offer, hold a valid Designated Organization Screening (DOS), issued by the Canadian Industrial Security Directorate (CISD), Public Services and Procurement Canada (PSPC).

2. The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid RELIABILITY STATUS, granted or approved by CISD/PSPC.

3. Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of CISD/PSPC.

Interested Contractors and their subcontractors that do not have the level of security indicated above, PSPC shall sponsor the Contractor so CISD can initiate procedures for security clearance. CISD, by letter, shall forward documentation to the Contractor for completion.  Interested Contractors desiring such sponsorship should so indicate in writing to the contracting Authority.

Delivery Date: 
Contractor must reach Substantial Completion of project by, March 1, 2018, and Final Completion of project by March 31, 2018.

Enquiries:  
Janie Leung, Supply Specialist 
Tel: (778) 919-3273
Fax: (604) 775-6633
Email: Janie.Leung@pwgsc.gc.ca


Value of Project: 
To assist with insurance requirements, this project is estimated to cost between $11,500,000.00 to $12,500,000.00.

Firms intending to submit tenders on this project should obtain tender (solicitation) documents through Buyandsell.gc.ca/tenders. Addenda, when issued will be available from Buyandsell.gc.ca/tenders. Firms that elect to base their bids on tender (solicitation) documents obtained from other sources do so at their own risk and will be solely responsible to inform the tender calling authority of their intention to bid. 

This procurement office provides procurement services to the public in English.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.