Installation of a heating and cooling solar plant

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited
to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Beaudin Le Prohon inc.
6171 BOUL. BOURQUE
ROCK FOREST Quebec
Canada
J1N1H2
Nature of Requirements: 
Installation of a heating and cooling solar plant

1. Advance Contract Award Notice (ACAN) 
 
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier. 

2. Requirements definition

Natural Resources Canada's CanmetENERGY is the Canadian leader
in clean energy research and technology development. The
CanmetENERGY Varennes Research Centre leads programs in
buildings and communities, renewables, industrial processes and
manages the world-leading RETScreen International Clean Energy
Decision Support Centre. We design and implement clean energy
solutions, and build on knowledge that helps produce and use
energy in ways that are more efficient and sustainable. 
Natural Resources Canada has a requirement for the supply and
installation, on the roof of the CanmetENERGY Varennes Research
Centre, of a solar-powered heating and cooling system that shall
integrate ejector-cooling technology developed by CanmetENERGY.
This turnkey project shall include all of the steps in
successfully carrying out the project (engineering,
manufacturing, supplying, installing and commissioning).

Scope of work
a)	Install, on the rooftop, a series of solar parabolic troughs
      -	System features:
	•	Nominal capacity: 60 kW 
	•	Minimum temperature at the collector outputs: 110 degrees
Celsius
	•	Annual output of collectors = 45% min.
	•	Equipment and materials to be new and CSA and/or SRCC
certified
	•	Rooftop installation
	•	Overall dimensions = 400 m2 on the roof
     -	The Contractor shall perform the structural analysis work
as well as the preparatory work on the roof (install anchoring,
structural reinforcement) that is necessary for the installation
of the solar collectors.

b)	Install a heating system that includes the following:
     -	A pumping module
	•	A heat exchanger for the building's heating system
	•	Flanges in place to accommodate the ejector cooling system's
heat exchanger
	•	A recovery tank
     -	Heat transfer medium
     -	All piping needed to connect all the equipment
     -	The necessary measuring equipment for analyzing the
system's energy performance
     -	Maximum overall dimensions of 1.9 m × 3.5 m × 1.9 m
(width × length × height)

c)	Install a 16-kW ejector cooling system 
     -	The Contractor shall integrate the CanmetENERGY-designed
ejector cooling  technology into the system (with no IP transfer)
     -	The piping and instrumentation diagram (P&ID), the
ejector shop drawings and the specifications will be provided
following contract award. The Contractor will be required to
sign a non-disclosure agreement.
     -	Maximum overall dimensions of 1.9 m × 3.5 m × 1.9 m
(width × length × height)

d)	Install, on the rooftop, an air condenser (of sufficient
capacity to vent the excess heat from the system at all times)
     -	The Contractor shall perform the structural analysis work
as well as the preparatory work on the roof (install anchoring,
structural reinforcement) that is necessary for the installation
of the solar collectors. 
e)	Integrate the various system components
     -	Make the mechanical and electrical connections
     -	Installation of the control system and implementation of
the operation strategy of the heating and cooling system
     -	For the ejector-cooling system, use Delta Controls
products that are compatible with the building's system

f)	Integrate the system into the building's existing cooling and
heating primary systems
     -	Make the mechanical and electrical connections 
     -	Integrate into first-stage heating and cooling to reap
the maximum benefits of the solar-powered system.  
     -	Integration shall not compromise the heating and cooling
systems or employee comfort. No reduction in the primary
system's capacity is foreseen. Isolation of the solar-powered
system must be possible in the event of a technical problem.
-	Connect to the building's existing control system and adjust
the sequences of operation. Use control devices that are
compatible with the existing system.
     -	Implement the new heating and cooling system operation
strategy for the building. Operate in first-stage heating and
cooling to reap the maximum benefits of the solar-powered
system. Further, when sunlight levels are low, the building's
main heating and cooling system shall bear the full load.

3. Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements)
 
Any interested supplier must demonstrate by way of a statement
of capabilities that its system meets the following
requirements: 
a) Shall have manufactured and installed a solar-powered ejector
heating and cooling system with a capacity of 50 kW of heating
and 15 kW of cooling.
b) Shall be capable of supplying and installing a solar-powered
heating collector system that meets the following technical
specifications:
     - Nominal capacity: 60 kW 
     - Minimum temperature at the collector outputs: 110 degrees
Celsius
     - Annual output of collectors = 50% min.
     - Rooftop installation
     - CSA and/or SRCC certified
     - Overall dimensions = 400 m2 on the roof
     - Maximum overall dimensions of the pumping and ejector
cooling modules: overall dimensions of 1.9 m × 3.5 m × 1.9 m
(width × length × height):
	Overall dimensions: 3.5 m × 4 m × 2.5 m 
	By device: 1.9 m × 3.5 m × 1.9 m
c) Ability to complete the project within 8 months after
Contract award, i.e. the start of the 2016 summer season. 

4. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s):
Agreement on Internal Trade (AIT)

5. Set-aside under the Procurement Strategy for Aboriginal
Business

N/A

6. Comprehensive Land Claims Agreement(s)

N/A

7. Justification for the Pre-Identified Supplier

We intend to deal directly with the supplier mentioned in
section 13 below as, to our knowledge, it is the only supplier
that meets the mandatory criteria set out in section 3 above.
 
Rackam - Le Prohon has already manufactured and installed a
solar-powered ejector heating and cooling system with a capacity
of 50 kW of heating and 15 kW of cooling.

Rackam - Le Prohon is in the process of supplying and installing
a system that meet the technical specifications set out in
section 3 above.

Rackam - Le Prohon has the necessary expertise to complete the
project within the time frame set out in the contract. 

Rackam - Le Prohon proposes a solar-powered ejector heating and
cooling system that is compatible with the ejector-cooling
technology developed by CanmetENERGY.

Should Canada receive a statement of capabilities from a
supplier that contains sufficient information to indicate that
it meets the requirements set forth in this ACAN, a competitive
process will be triggered with a financial evaluation
methodology that shall take into account the cost of labour
required by CanmetENERGY to adapt the design of the ejector
cooling systems proposed by potential bidders.

8. Government Contracts Regulations Exception(s)

The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection 6(d) - "only one person is capable of performing the
work". 

9. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are
invoked under the: 
Agreement on Internal Trade (AIT) - Article 506 12 (b)

10. Ownership of Intellectual Property

N/A

11. Period of the proposed contract or delivery date
 
The system must be delivered and installed within 8 months after
Contract award.

12. Cost estimate of the proposed contract

The estimated value of the contract is in the following price
range : $250,000.00 to $1,000,000.00 (GST/HST extra). 

13. Name and address of the pre-identified supplier 

Rackam - Le Prohon 
301-85 rue Albert 
Sherbrooke, Québec 
J1H 1N1 
Canada 

14. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

15. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of
capabilities is October 1st, 2015, at 2:00 p.m. EST). 

16. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to:

Gabriel Piras
Direction des approvisionnements | Supply Directorate
Travaux publics & Services gouvernementaux Canada | Public Works
& Government Services Canada
601-1550, avenue D'Estimauville, Québec, (Québec) G1J 0C7
Courriel | Email:  Gabriel.Piras@tpsgc-pwgsc.gc.ca
Téléphone | Telephone: 418-649-2870 
Télécopieur | Facsimile: 418-648-2209


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.