Trimble Scanning Total Station

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
CANSEL SURVEY EQUIPMENT INC.
1775 boul. Wilfrid-Hamel
Québec Quebec
Canada
G1N3Y9
Nature of Requirements: 

Trade agreement : NAFTA / CFTA / FTAs with Chile, Colombia, Honduras, Panama,  Korea
Solicitation method : Generally only one firm has been invited to bid
Non-competitive procurement strategy : Government objective.  Best value for Canada
Subject to Comprehensive Land Claims Agreements : No
Name and address of pre-identified supplier :
CANSEL SURVEY EQUIPMENT INC.
1775 Boul. Wilfrid-Hamel
Québec, QC
G1N-3Y9

1.    Advance Contract Award Notice (ACAN)
An Advance Contract Award Notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2.    Definition of the requirement
Defense Research & Development Canada - Valcartier is looking to acquire a surveying solution to provide expert opinion to CANSOFCOM on technology and trend for C4ISR and operational capability. The objective is to acquire a capability to measure accurate geo-position horizontally and vertically, and combine them to topography with images and scanned 3D environment. Post-processing of data/images is performed with provided software tools. For the first time all the data captured from multiple sensors, airborne/ground systems, and targets to positions and images can be integrated to fully understand and exploit at a higher level the benefits and limitations of technologies to C4ISR operational capability.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)
Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements:

3.1   General requirements
    3.1.1      Product Using a Current and Proven Technology:
Suppliers must propose a product that must not be a prototype or a system under test; it must be a product using a current and proven technology. 
    
    3.1.2     Warranty, upgrades and service: 
The vendor must guarantee a minimum one-year warranty on all parts and labour beginning on the date of acceptance of the system by the site authority (after complete installation). During the warranty period, hardware upgrades developed by the manufacturer to increase performance and/or reliability of the instrument, must be provided free of charge. After the warranty period, the hardware upgrades will be available to be purchased by the user. The vendor will provide expert service and engineering repairs diligently and at minimal cost, ideally from within Canada, during and after warranty period.

    3.1.3    Delivery: 
The system must be delivered to DRDC-Valcartier no later than March 1st 2020

 3.1.4 Safety: The instrument must comply with international regulatory, safety, and electromagnetic compatibility requirements and be designed and manufactured under a quality system registered to ISO 9001.
3.2   Minimum required specifications and characteristics

3.2.1 Surveying station
Specifications Value
-Scanning point spacing(@50m): Adjustable/selectable between 15mm or less at 100m and 40mm or larger at 100m
-Ranging field-of-regard(HxV) : Horizontal 360 degrees and vertical 270 degrees or larger
-Ranging capability:1m minimum to 500m or larger
-Ranging accuracy: 3mm or less
-Scanning accuracy: 5 seconds or less
-3D position accuracy (@100m) : 3mm or less
-Camera field-of-view with optical zoom (HxV) : 1 x 1 degrees or less and 55 x 55 degrees or larger
-Camera panorama field-of-view: (HxV) Horizontal 360 degrees and vertical 270 degrees of larger
-Panoramic image resolution: Between 40mm or larger to 2mm or less at 500m
-Image capturing :1m minimum to infinity
Quantity 1

3.2.1 Receptor
Specifications Value
-GNSS satellite signal tracking simultaneously: GPS; CLONASS; SBAS; Galileo
-Positioning rates : Selectable between 1 or less and 20 Hz or higher
-Static surveying accuracy: 5mm and less horizontally and vertically
-Tilt compensation: 10 degrees or more
-Interface/Communication : Serial/ USB/Radio/Cellular/Wi-Fi/TCP-IP/Bluetooth
-Data storage: 2GB internal memory or more 
Quantity 2


  3.2.3  Accessories
Suppliers must also be able to provide the following accessories:
-Spare internal batteries for the surveying station
-360 degree prism
-Adjustable tripod for each equipment
-Portable controller for the receptors
-Data management software license, with the following capacities:
o Combine vertical and horizontal positions
o Association of topography, imagery and 3D scanning of the environment
-Tablet computer capable of remotely operating the equipment and with the following minimum specifications:
o 10.0 inch touchscreen with 5 multi-contact points
o 6th generation i7 or 8th generation i5 Intel CPU
o 8Gb of RAM memory
o Microsoft Windows 10 Enterprise
o Dual-band Wi-Fi antenna 802.11ac at 2.4Ghz/5Ghz
o Bluetooth v4.0
o 2.4Ghz Radio antenna/receiver
o GNSS/SBAS antenna/receiver
o Antenne/Récepteur GNSS/SBAS
o Shock and drop resistance, MIL-STD-810G or more recent
o IP65 dust and moisture protection
o EMI/EMC Tolerance, MIL-STD-461F ou more recent


4.  Applicability of the trade agreements to the procurement
 This procurement is subject to the following trade agreements:
- Canadian Free Trade Agreement (CFTA);
- North American Free Trade Agreement (NAFTA);
- Canada-Chile Free Trade Agreement
- Canada-Honduras Free Trade Agreement
- Canada-Colombia Free Trade Agreement
- Canada-Panama Free Trade Agreement
- Canada-Korea Free Trade Agreement

5. Justification for the pre-identified supplier
The Trimble SX10 Scanning Total Station with the Trimble R10 Surveying receiver from Cansel Inc is the only existing equipment available on the market designed and built to accurately measure geo-position and to combine surveying high resolution imagery and 3D scanning ranging.

Company " Cansel Survey Equipment Inc is the only authorised distributor for Trimble Geospatial products in Canada.  Thus, according to the purchasing policies of Government Contracts, DRDC-Valcartier proposes to award the contract to " Cansel Survey Equipment Inc.", which is, to our knowledge, the only company able to fulfill the requirement and whose product meets all of the requirement criteria. 

6. Government contracts regulations exception
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d): Only one person or firm is capable of performing the work.

7. Exclusions and/or limited tendering reasons
The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:

7.1 Canadian Free Trade Agreement (CFTA)
Chapter Five - Government Procurement
Article 513: Limited Tendering
1. Subject to paragraphs 2 and 3, and provided that it does not use this provision for the purpose of avoiding competition among suppliers or in a manner that discriminates against suppliers of any other Party or protects its own suppliers, a procuring entity may use limited tendering in the following circumstances:
b. if the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
iii. due to an absence of competition for technical reasons.

7.2 North American Free Trade Agreement (NAFTA)
Part Four: Government Procurement - Chapter Ten Article 1016:
Limited Tendering Procedures: 2. An entity may use limited tendering procedures in the following circumstances and subject to the following conditions:  
b.  where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.

7.3 Canada-Chile Free Trade Agreement
Section III bis - Government Procurement
Chapter K bis - Government Procurement
Article Kbis-09 - Tendering Procedures
1. Entities may award contracts by means other than open tendering procedures, provided that the tendering procedure is not used to avoid competition or to protect domestic suppliers in the following circumstances, where applicable:
b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists;

7.4 Canada-Honduras Free Trade Agreement
Chapter 17 - Government Procurement
Article 17.11 - Limited Tendering
2. Provided that a procuring entity does not use this paragraph to avoid competition among suppliers or to protect domestic suppliers, the procuring entity may award a contract by limited tendering or other equivalent tendering procedures if:
b) a good or service being procured can be supplied only by a particular supplier and a reasonable alternative or substitute does not exist because:
 iii) there is an absence of competition for technical reasons;

7.5 Canada-Colombia Free Trade Agreement
Chapter 14 - Government Procurement
Article 1409 - Limited Tendering
1. Provided that a procuring entity does not use this provision to avoid competition among suppliers, to protect domestic suppliers, or in a manner that discriminates against suppliers of the other Party, the procuring entity may contact a supplier or suppliers of its choice and may choose not to apply Articles 1405, 1406, 1407, 1408 and 1410 in any of the following circumstances:
b) Where the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
  iii) Due to an absence of competition for technical reasons;

7.6 Canada-Panama Free Trade Agreement
Chapter 16 - Government Procurement
Article 16.10 - Limited Tendering
1. Provided that a procuring entity does not use this provision to avoid competition among suppliers, to protect domestic suppliers, or in a manner that discriminates against suppliers of the other Party, the procuring entity may contact a supplier of its choice and may choose not to apply Articles 16.06, 16.07, 16.08, 16.09 and 16.11 only under the following circumstances, if:
b) the procurement can be carried out only by a particular supplier and a reasonable alternative or substitute does not exist because:
  iii) of the absence of competition for technical reasons;

7.7 Canada-Korea Free Trade Agreement 
Chapter 14 - Government Procurement
Article 14.3 - Scope
1. This Chapter incorporates by reference the rights and obligations as listed in the Annex to the WTO Protocol Amending the GPA (hereinafter referred to as the “revised GPA”), with the exception of Articles V and XVIII through XXII. These rights and obligations apply mutatis mutandis to the procurement covered by Annexes 14-A through to 14-G.
 WTO-GPA
 Article XIII - Limited Tendering
1. Provided that it does not use this provision for the purpose of avoiding competition among suppliers or in a manner that discriminates against suppliers of any other Party or protects domestic suppliers, a procuring entity may use limited tendering and may choose not to apply Articles VII through IX, X (paragraphs 7 through 11), XI, XII, XIV and XV only under any of the following circumstances:
b) where the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for any of the following reasons:
  iii) due to an absence of competition for technical reasons;

8. Ownership of Intellectual Property
No new intellectual property will be generated by the execution of this market.

9.  Proposed delivery date
The system must be delivered to DRDC-Valcartier no later than March 1st 2020

10.  Name and address of the pre-identified supplier
Cansel Survey Equipment Inc.
1775 Boul. Wilfrid-Hamel
Québec, QC
G1N-3Y9

11.  Supplier's right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing date for a submission of a statement of capabilities
The closing date and time for acceptation statements of capabilities is on January 10th 2020 at 2:00 p.m. eastern standard time (EST).

13. Inquiries and submission of statements of capabilities
Inquiries and statement of capabilities are to be directed to: 
Name: Jean-Renaud Proulx 
Title: Procurement Specialist 
Telephone: 418-649-2774
Fascimile: 418-648-2209 
E-mail:  Jean-Renaud.Proulx@tpsgc-pwgsc.gc.ca

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no
other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award. However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement. 

Documents may be submitted in either official language of Canada

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.