Hyperspectral UV Sensor Development

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Title
Hyperspectral UV Sensor Design and Development

Description
Defence Research and Development Canada (DRDC), Valcartier Research Center, is looking to improve their research capability by the development of a Hyperspectral Imaging (HSI) Ultraviolet (UV) sensor.

The objective is to develop a HSI UV sensor to collect spectral signature of military platform, counter measure and threats. The system must exploit the largest possible UV band with a selectable spectral resolution to collect all the potential emitted or reflected photons. The proposed design must provide the potential of a fast cadence (frame per second) to be able to observe fast phenomenon (explosion, fire, flares, etc.).

The Scope of Work covers the following points:
- Task 4.1: Phase 1 - HSI UV Sensor Preliminary Design
- Task 4.2: Phase 2 - Detailed Design and Final Performance Modeling following Phase 1, if conclusive
- Task 4.3: Phase 3 - Fabrication, Evaluation, Testing of a prototype of the HSI UV sensor following Phase 2, if conclusive
- Task 4.4: On-demand service call for Repair, Modification and Improvement (RMI)

Up to four (4) bids may be recommended for contract award. The Work covered by this hybrid-type contract consist of a firm portion (Task 4.1) and a set of tasks to be carried out on an "as and when requested" basis (Task 4.2, 4.3 and 4.4).

At the end of Phase 1, the Contractors will be asked to prepare and hold a Final Review Meeting (FRM) in order to provide their detail reports on the design and the performance expected of their proposed design. The reports must also include the effort and cost associated with developing one (1) prototype. Each Contractor’s design will be evaluated based on mandatory and point-rated technical evaluation requirements defined in Appendix 2 to Annex A. The basis of selection will be the design that received the highest number of points with the evaluated price within the maximum funding available for Phase 2. Only one design may be recommended for Phase 2 and Phase 3.

Client department
The organization for which the services are to be rendered is Defence Research and Development Canada - Valcartier Research Center

Period of the Contract
The period of the Contract is from date of Contract to March 31, 2027, inclusive.

Task Authorizations
A portion of the resulting contract (Task 4.2, 4.3 and 4.4) will be a contract with Task Authorizations.

A contract with Task Authorizations (TAs) is a method of supply for services under which all of the work or a portion of the work will be performed on an "as and when requested basis". Under contracts with TAs, the work to be carried out can be defined but the exact nature and timeframes of the required services, activities and deliverables will only be known as and when the service(s) will be required during the period of the contract. A TA is a structured administrative tool enabling the Crown to authorize work by a contractor on an "as and when requested" basis in accordance with the conditions of the contract. TAs are not individual contracts.

Trade Agreements
The requirement is subject to the provisions of the Canadian Free Trade Agreement (CFTA).

Intellectual Property
Defence Research and Development Canada - Valcartier Research Center has determined that any intellectual property rights arising from the performance of the Work under the resulting contract will belong to the Contractor.

Optional Virtual Bidders’ Conference
There is an optional bidder’s conference associated with this requirement. Consult Part 2 - Bidder Instructions.

Federal Contractors Program for employment equity
The Federal Contractors Program (FCP) for employment equity applies to this procurement; refer to Part 5 - Certifications and Additional Information, Part 6 - Resulting Contract Clauses and the annex titled Federal Contractors Program for Employment Equity - Certification.

Submission of Bids
Bids must be submitted by fax to the number indicated in the Request for Proposal or electronically using the Canada Post Corporation’s (CPC) Connect service for the subject Request for Proposal.

This service allows Contractors to submit bids, offers and arrangements electronically to Public Works and Government Services Canada (PWGSC) Quebec Region Bid Receiving Unit. This online service enables the electronic transfer of large files up to Protected B level.

Hard copy (submitted in person or via mail/courier) offers will not be accepted for the subject Request for Proposal.

COVID-19 Vaccination Requirement
This requirement is subject to the COVID-19 Vaccination Policy for Supplier Personnel. Failure to complete and provide the COVID-19 Vaccination Requirement Certification as part of the bid will render the bid non-responsive.

Debriefings
Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

Ce bureau de TPSGC fournit des services d'achat au public dans les deux langues officielles. / This PWGSC office provide procurement services in French and English.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.