Update of existing drawings and specifications - Containment Laboratory (PPC-3)

Trade Agreement: WTO-AGP/NAFTA/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Régis Côté et associés, architectes
115, Abraham-Martin
Bureau 500
Québec Quebec
Canada
G1K8N1
Nature of Requirements: 

EXISTING DRAWINGS AND SPECIFICATION UPDATE
Plant Pest Containment - Level 3 (PPC-3) Laboratory
Quebec City (Quebec)

1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agencyintends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.


2. Definition of the requirement
Public Works and Government Services Canada (PWGSC), on behalf of Natural Resources Canada (NRCan), requires the services of an architectural firm for the planning of the construction of a Plant Pest Containment laboratory PPC-3  at the Laurentian Forestry Centre (LFC) in Quebec City.

A PPC-level 3 laboratory is a containment facility handling potentially dangerous pathogens for staff. This type of lab must meet strict physical and operational standards issued by the Canadian Food Inspection Agency (CFIA), the North American Organization for Plant Protection Organization (NAPPO) and other agencies and must be certified by the CFIA before it can be used.

PWGSC seek the assistance of an architectural firm to undertake the updating of the drawings and specifications produced in 2010 and to obtain construction work supervision services and other related services.

More precisely and not limited to, the required services are:
a) Update of requirements outlined in the functional working plan produced in January 2010.
b)Update of the drawings and specifications for tender issued in November 2010
c) Updating of estimated construction costs
d) Establishment of a revised work schedule
e) Translation of the drawings and specifications
f) Support durant l'appel d'offres
g) Construction work supervision
h) Technical assistance during the verification and performance testing for the accreditation of the laboratory as a PPC-3 containment facility by the CFIA.


3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 
Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: 

A - General Requirements:
A-1a The consultant must be an architectural firm authorized topractice in the province of Quebec
A-1b The consultant must be able to appoint competent engineering firms for the execution of specialized services required to complete this mandate.


A-2.Experience of the architecture project manager:

A-2.a. The project manager must be an architect member of the Ordre des architectes du Québec and have a complete design experience of a PPC-3 laboratory in accordance to the CFIA standards, experience acquired within the last seven (7) years.
A-2b. The projectmanager must have have completed the design of at least one BioSafety Level 3 (BSL 3) laboratory within the last ten (10) years.
A-2.c The project manager must have at least ten (10) years of experience as a project manager in architecture projects.
A-2.d. The project manager must have been an employee of the firm for at least the past three (3) years continuously.
A-2.e. The project manager must be the principal designer assigned to the project.


A-3. Design team of the architectural firm :

A-3.a. A team member assigned to that mandate, other than the Project Manager, must have actively been involved in the design of a PPC-3 laboratory according to CFIA standards within the previous seven (7) years.
A-3.b. This person must have been an employee of the firm for at least the past three (3) years continuously.
A-3c. The architectural firm must have enough staff in its design team in order to ensure that in the event of incapacity by one of the resources, services will still be accomplished without any negative impact on the costs, delays and deliverables.


B - Requirements for the engineering sub-consultants:

B-1. Experience of the project manager in mechanical-electrical engineering :

B-1. a. The mechanical-electrical project manager must be an engineer member of the Ordre des ingénieurs du Québec and have a complete design experience in ventilation systems, heating, cooling and plumbing of a PPC-3 laboratory according to the CFIA's standards, experience gained within the last seven (7) years.
B-1b. The mechanical-electrical project manager must have at least five (5) years of experience as an engineering project manager.
B-1. c. This person must  have been an employee of the firm for at least the past three (3) years continuously.
B-1d. A previous BioSafety level 3 (BSL3) laboratory design and construction experience will be considered an asset.



B-2. Design team of the engineering firm:

B-2.a. The project manager must be the principal mechanical engineering designerassigned to the services.
B-2b. The engineering firm must have enough staff in its design team in order to ensure that in the event of incapacity by one of the resources, services will still be accomplished without any negative impact on the costs,delays and deliverables.


4. Applicability of the trade agreement(s) to the procurement 
This procurement is subject to the following trade agreements:
- World Trade Organization - Agreement on Government Procurement (WTO-AGP)
- North American Free Trade Agreement (NAFTA)


5. Justification for the Pre-Identified Supplier
The services consist of an update to existing drawings and specifications that were produced in 2010 by the consultant identified in this notice. An architect other than the ones involved in the 2010 mandate could not affix their professional seal on the work of an unsupervised third party, so whole design would need to be redone. We believe redoing the entire desing would require a lot more time than updating existing documents and this would also add additional costs for Canada.

Note that in the event PWGSC receives a statement of capabilities meeting all the minimum requirements, a competitive request for proposal would be launched. In such cases, Canada will not beheld responsible for the advantage, real or perceived, that could have the consultant identified in this notice against any other potential bidders.


6. Government Contracts Regulations Exception 
The following exception to the Government ContractsRegulations is invoked for this procurement under subsection 6 (c) - " the nature of the work is such that it would not be in the public interest to solicit bids". 


7. Exclusions and/or Limited Tendering Reasons 
The following exclusion(s) and/or limitedtendering reasons are invoked under the 
- World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article XIII 1.c).
- North American Free Trade Agreement (NAFTA) - Article 1016 2.d) 


8. Ownership of Intellectual Property 
Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.


9. Period of the proposed contract or delivery date 
The contract period is from the award date to March 31, 2018.
The drawings and specification update services must be completed within a 50 days period after contract award.


10. Cost estimate of the proposed contract 
The estimated value of the contract, including options, is about $200,000 (excluding applicable taxes). 


11. Name and address of the pre-identified supplier 
Régis Côté et associés, architectes
115, Abraham-Martin, Bureau 500
Québec (Québec)
G1K 8N1


12. Suppliers' right to submit a statement of capabilities 
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in paragraph 14 on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.


13. Closing date for a submission of a statement of capabilities 
The closing date and time for accepting statements of capabilities is identified on this notice first page.


14. Inquiries and statements of capabilities are to be directed to: 
François Thellend
Telephone : 418-649-2889
Fax : 418-648-2209
Email : francois.thellend@tpsgc-pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.