Maritime simulator rental

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
CORPORATION DES PILOTES DU BAS ST-LAURENT
240 rue Dalhousie
Québec Quebec
Canada
G1K8M8
Nature of Requirements: 
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award.

2. Definition of requirements or expected results.
The objective of this submission is to provide Polaris Class "A"
or equivalent discipline simulator services with a field of
vision of approximately 330 degrees.

It should be noted that the three simulators must comply with
the requirements of the International Maritime Organization
International Convention on Standards of Training Certification
and Watchkeeping (STCW-95) 

The following services are required:
a) Exercise programming time
b) Instructions on how to operate the simulator and assist the
trainer. 
c) A course room
d) Three simulators
e) A common room and meals

3. Applicability of trade agreements 
a) AIT: Applies
b) NAFTA: Applies
c) WTO-AGP: Applies

4. Exemption from the Government Contracts Regulations and
justification for the use of limited tendering 

Exception to the Government Contracts Regulations
Exception 6(d): "only one person is capable of performing the
contract."

Justification for the use of limited tendering
We believe that the proposed supplier is the only one who can
provide us with discipline simulator services, with a 330-degree
field of vision, that meet the following minimum technical
specifications:

a) Compatible with the warship models of the Departement of
National Defense.
b) Realistic visual presentation with a 330-degree horizontal
plane and a 25-degree vertical plane
c) Complete navigation bridge (equipment and instruments)
d) Radars: ARPA and SVCEI
e) AIS target visualization
f) Conventional propulsion or Azimuthing Podded Propulsion
g) Selection of carrier ships with six axes of freedom
h) Recording of sessions for analysis and feedback 
i) Advanced ship/tow functionality 
j) Training on navigating the St Lawrence River to learn about
its specific features and in coastal areas elsewhere in Canada
and around the world.
k) Four-hours or less travel time between the training location
and the six cities listed below, regardless of the mode of
transportation. This is a required specification, given that the
participants are members of the Reserve occupying civilian jobs
approximately from 8 am to 5 pm from Monday to Friday. For
travel by air, there must be possible connections to the
training location and the total travel time must be four hours
or less from the following cities:
- Sept-Îles
- Saguenay
- Quebec City
- Rimouski
- Trois-Rivières
- Montreal

l) The simulator components and the training must be in French.
m) The supplier must be able to provide training for
approximately 20 students. 

5. Standing Offer Period
The Standing Offer Period is three years from the time of the
standing offer award. 

The supplier's representative will be informed at least one
month prior to the target date to provide a one-day training
session.

6. Value of the proposed standing offer
The estimated value of the contract is between $250,000 and
$500,000.

7. The proposed supplier for this contract is :
Corporation of Lower St Lawrence Pilots
240 Dalhousie Street
Quebec city, QC
G1K 8M8

8. Suppliers' right to submit a statement of capabilities 
Suppliers who consider themselves to be fully qualified and
prepared to provide the goods and/or services described in this
notice can submit a statement of capabilities to the contact
person identified in this notice before the closing date, also
indicated in this notice. The statement of capabilities must
clearly demonstrate how the supplier meets the advertised
requirements.
 

9. For further information, please contact
Frédéric Hamann
Supply specialist
Supply Directorate
Public Works and Government Services Canada
1550 Avenue D'Estimauville, Québec, Qc, G1J 0C7
Email: frederic.hamann@tpsgc-pwgsc.gc.ca
Telephone: 418-649-2975
Fax: 418-648-2209
Government of Canada
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.