Ice Temperature Buoy

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Goods Purchased on a Commodity Market
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
SAMS Research Services Ltd (SRSL)
Lismore Suite, Malin House
The European Marine Science Park
United Kingdom
PA37 1SZ
Nature of Requirements: 

Nature of Requirements:

Ice Temperature Buoy
K4E21-191006/A

1. Advance Contract Award Notice (ACAN) Explanation

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2.  Definition of the requirement

Environment Canada requires 3 Ice Mass Balance (IMB) buoy for deployment in the Arctic, with deployments via snowmobile. The IMB buoy required is portable meaning it can be carried easily by one person and can be deployed with no training.  It provides accurate measurements of the temperature profile through the ice and snow at 2cm spacing and also measures air temperature.   Data will be transmitted by iridium and the service should include a website to view the temperature profile in real-time.

The IMB buoys support a project led by the Canadian Ice Service to improve ice forecasting at the community scale. The buoys will be deployed rapidly in the ice, within snowmobile distance of communities, and will be recovered and re-deployed for 2-3 winters.

It is intended to negotiate a contract with SAMS Research Services Ltd located in Argyll Scotland.

The Contractor must supply and deliver three (3) IMB buoys with the option to purchase spare parts over the next three (3) years.

3.  Criteria for assessment of the Statement of Capabilities

Minimum Essential Requirements

Any interested supplier must demonstrate by way of a statement of capabilities that its product meets the following requirements:

(i) Must be equipped with Iridium Satellite Telemetry and GPS position;
(ii) All components in a waterproof, easily accessible container (i.e. pelican case);
(ii) Sensors and parts must include:
Battery Packs (up to 12 months of battery operating life)
Thermistor String, 5m length, sensors every 2 cm
Radiation shield
Data Logger



4.  Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement:

a) Canadian Free Trade Agreement (CFTA).

5.  Justification for the Pre-Identified Supplier

SAMS Research Services Ltd is the only known manufacturer that provides portable IMB buoys with the range of sensors integrated into a package suitable for deployment.

6.  Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6 (d), only one person or firm is capable of performing the contract; for the patent or copyright requirements, or technical compatibility factors and technological expertise.

7.  Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreements specified:

Canadian Free Trade Agreement (CFTA) - Article 513 (b), the goods or services can be supplied only by a particular supplier and no alternative or substitute exists, where there is an absence of competition for technical reasons and to ensure compatibility with existing goods, or to maintain specialized goods that must be maintained by the manufacturer of those goods or its representative.

8.  Period of the proposed contract

The proposed contract is for a period of one (1) year with three (3) one-year option periods.

9. Cost Estimate of Proposed Contract

The estimated value of the contract is €20,403.65 (GBP)

9.  Name and address of the pre-identified supplier

Name: SAMS Research Services Limited
Address: Lismore Suite, Malin House
 The European Marine Science Park
 Oban, Argyll, Scotland, UK
 PA37 1SZ

10. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

11.  Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is 18 April 2019 at 2:00 p.m. EDT.

12.  Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Alexis Johnson
Supply Officer
11 Laurier Street
Gatineau, Quebec- K1A 0S5, Canada
Telephone: (819) 420-6312
Fax: (819) 956-5650
E-mail: alexis.johnson2@pwgsc-tpsgc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.