FRAZIL ICE CONCENT. ST.LAWRENCE RIV

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exceptional Circumstances Under Article 508 (1) of AIT
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Université Laval
Faculté des sciences et de génie
1045 avenue de la Médecine
Pavillon Alexandre-Vachon
Direction-local 1036-D
Québec Quebec
Canada
G1V0A6
Nature of Requirements: 

Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or co
nstruction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a st
atement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then
 proceed with the award to the pre-identified supplier. 

1. Requirement

Transport Canada’s Transportation Innovation and Applied Research 
Centre (TC/TIARC) has a requirement for a study of the Frazil Ice concentration in the St. Lawrence River. This project seeks to ensure and increase the safety and effectiveness of winter navigation on the St. Lawrence River. The project will assist Transport Canada’s Marine Safety and Security (TCMSS) to interpret and ensure proper application of Canadian Marine Machinery Regulations (SOR/90-264) under the Canada Shipping Act, 2001.

- This first project objective is to determine the periods and weather conditions when frazil ice may clog the sea water strainer of a vessel transiting inthe St. Lawrence River during the winter season. 
- The second objective is to quantify the heat required (volume flow of the ship’s war
m sea water returning to the suction) in order to ensure no frazil blockage. 
- The third objective is to help TCMSS to communicate best means, methods and practices regarding frazil ice blockage prevention and to inform stakeholders about periods of severe frazil conditions that could 
lead to frazil ice blockage occurrence in the St. Lawrence River. Knowing moreabout the characteristics of frazil in water, TCSSM will be
 more effective in its response to the vessels which may be affected.


2. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: 

1) The Bidder must have a minimum of five (5) years of experience, within the past ten (10) years measured back from the date of ACAN closing, in: 
a.conducting navigation-related studies on the St. Lawrence River system;  
b.the study of ice jams and phenomena connected to frazil ice on the St. La
wrence River system; and
c.conducting studies in the quantifying and documenting of the varying ice processes on the St. Lawrence River (i.e. typical river reach, sluggish river reach, tidal river reach and estuarine river reach) with publ
ished results on the St. Lawrence River ice processes.

The Bidder must demonstrate this experience by providing  brief abstract(s) of one or more project(s) that clearly identifies the month an
d year commenced and completed, how (through what activities, responsibilities and approach) they successfully completed the project(s), with a specific focus of how they meet the individual areas of e
xperience listed above.

2) The Bidder’s proposed principle researcher must have completed a minimum of three (3) projects conducting studies on frazil ice concentrations and the blockage of water intakes in the vicinity of the proj
ect in the St. Lawrence River region. The Bidder must demonstrate this experience by providing  brief abstract(s) of at least three (3) projects that clearly demonstrates the month and year commenced and completed, and how (through what activities, responsibilities and approach) they successfully completed the project.

3) The Bidder must have a minimum of three (3) years of experience, within the past five (5) years measured back from the date of ACAN closing, with data modeling (including, for example, finite element, discrete element, neural networks, 1D, 2D and 3D, Eulerian and Lagrangian) of the St. Lawrence River. The Bidder must demonstrate this experience by 
providing  brief abstract(s) of one or more project(s) that clearlydemonstrates the month and year commenced and completed, and how (through what activities, responsibilities and approach) they successfully completed the project.

4) The Bidder must demonstrate that they have previous experience in collaborating withthird parties and cooperating and communicating with stakeh
olders within the interest groups related to the frazil ice on the St. Lawrence River.  The Bidder must demonstrate this experience by providing brief abstract(s) of one or more project(s) that clearly demonstrates their collaboration with the interest groups related to the fr
azil ice on the St. Lawrence River. 
 
3. Applicability of the trade agreement(s) to the procurement

This procurement is subject to the Agreement on Internal Trade (AIT).
This procurement consists of Transportation Research and Development services which are excluded from the application of the NAFTA as per Annex 1001.1b-2, Class A Research and Development and are not listed under the WTO-AGP Appendix l, Annex 4.
The Comprehensive Land Claims Agreements (CLCAs) are not applicable to this procurement, as the Work will not be delivered to, nor conducted within CLCA areas.

4. Justification for the Pre-Identified Supplier

Université Laval is the only known supplier to have carried out studies on fra
zil ice concentrations and the blockage of sea water intakes in the vicinity of the project in the St. Lawrence River region, and specifically:

a.Université  Laval is the only known supplier who has a minimum of fi
ve (5) years of experience, within the past ten (10) years, conducting navigation-related studies on the St. Lawrence River system, studying the ice jams and the phenomena connected to the frazil ice and conducting studies in the quantifying anddocumenting of the varying ice pr
ocesses (i.e. typical river reach, sluggish river reach, tidal river reach and estuarine river reach) with published results on the St. Lawrence River ice processes 
b.Université Laval is the only known supplier who also has a principle researcher who has completed a minimum of three (3) projects conducting studie
s on frazil ice concentrations and the blockage of water intakes in the 
vicinity of the project in the St. Lawrence River region;
c.Université Laval isthe only known supplier who also has a minimum of 
three (3) years of experience, within the past five (5) years, with 
data modeling (including, for example, finite element, discrete 
element, neural networks, 1D, 2D and 3D, Eulerian and Lagrangian)of 
the St. Lawrence River;
d.Université Laval is the only known supplier who also has previous experience in collaborating with third parties and cooperating and communicating with stakeholders within the interest groups related to the frazil ice on the St. Lawrence River;
 
5. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is 
capable of performing the work".

6. Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked 
under the (section of the trade agreement(s) specified):

Agreement on Internal Trade (AIT)- Article(s) 506, 12b - "where there 
is absence of competition for technical reasons and the goods and services can only be supplied by a particular supplier and no alternative of substitute exists". 

7. Ownership of Intellectual Property

The Contractor will own the Intellectual Property Rights in Foreground Information.

8. Period of the proposed Contract or delivery date

The period of the proposed contract is from the date of contract award to July 31, 2017.

9. Cost of the proposed contract

The value of the contract is $105,000.00 applicable taxes extra.

10. Name and address of the pre-identified supplier

Université Laval
Pavillon Adrien-Pouliot
1065, avenue de la Médecine 
Québec, QC
G1V 0A6

11. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods and/or services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in t
his notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

Suppliers may request a copy of the Statement of Work from the Contracting Authority. 

12. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is November 27 at 2:00 p.m. EDT.

13. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Susie Boudreau
Supply Officer
Life and Earth Sciences Division
Science Procurement Directorate
Services and Technology Acquisitions Management Sector (STAMS)
Acquisitions Branch
Public Works and Government Services Canada
11 Laurier Street, Portage III, 11C1, Gatineau QC K1A 0S5
Susie.boudreau@pwgsc-tpsgc.gc.ca
Telephone:  819-956-1689
Fax: 819-997-7229



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.