Trunked Radio Maintenance - Alberta

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
CUBIC DEFENSE APPLICATIONS, INC.
Cubic Defense Systems, Inc.
9333 Balboa Ave.
San Diego California
United States
92123
Nature of Requirements: 
ACAN
Trunked Radio Maintenance - Canadian Forces Base Suffield AB

W0142-14X052/A
Gerstmar, Denise
Telephone: 306-975-8912
Fax: 306-975-5397

Requirement:
The Department of National Defense requires Installation,
Maintenance and Repair Services of the Suffield Trunked Radio
System (STRS).  CFB Suffield currently operates a Range Control
Radio Network via the Trunked Radio System which is the backbone
infrastructure the network operates on.  The services are
required monthly as detailed below.  The services will be
required for two (2) years, with two 1 year options.  
	 	Program Management
	 	Onsite Suffield Management
	 	Onsite Suffield Technician
	 	Firm Lump Sum price for Material and Installation

Sole Source Justification:
It is proposed to enter into a Contract with CUBIC Defense
Application, Inc., San Diego, California as this is the only
company who can supply the above requirement.

British Army Training Unit Suffield (BATUS) has in place an
existing trunked radio network system comprised of three 100m
communications towers and associated complex computer /
telecommunications systems. BATUS's system is used to provide
communications, command and control and Battle field recording
of 2200 square KMs of live fire training area during exercises. 
BATUS has a contract with CUBIC Defense Application, Inc., to
maintain and repair this system.
 
A few years ago CFB Suffield purchased approximately 300
handheld and fixed radios to provide Canadian control of the
Range Training Area. CFB Suffield has been authorized by UK
Ministry of Defense to utilize the existing towers and computer
/ telecommunications systems so that our radios will work on the
range. Basically, our radios have been programmed to operate on
their network.
 
As CUBIC Defense Application, Inc., by authority of their
contract with UK MOD, has the sole control and access to the
network equipment / communications system, CUBIC Field Services
Canada Ltd is the only company that can program and maintain CFB
Suffield's radios to work on this system. CUBIC will not allow
any other company administrative access to these computers, as
doing so will compromise the BATUS network. If an outside
company has administrative access to the computer system and
causes any type of outage to BATUS Operational training, it may
put CUBIC Defense Application, Inc., in a position that CUBIC
Defense Application, Inc., may breach their contract in that
they couldn't fulfill their primary obligation.

Only Known Source of Supply:
Defense Application, Inc.
9333 Balboa Avenue
San Diego, California  92123
U.S.A.



Trade Agreements:
Government Contracts Regulations Exception and Limited Tendering
Reason:
3.15 Non-competitive Contracting Process
b)	The GCRs require the competitive soliciting of bids before
any contract is entered into. 			However, contracts may be
entered into without soliciting bids when:
	(iv) 	only one person is capable of performing the contract
(GCRs 6.(d)).

AIT
Article 506: Procedures for Procurement
12. 	Where only one supplier is able to meet the requirements of
a procurement, an entity may use                     procurement
procedures that are different from those described in paragraphs
1 through 10 in 		the following circumstances:
	(b)	where there is an absence of competition for technical
reasons and the goods or 				services can be supplied only by a
particular supplier and no alternative or 				substitute exists;

NAFTA
Article 1016: Limited Tendering Procedures
2. 	An entity may use limited tendering procedures in the
following circumstances and subject to the 	     	following
conditions, as applicable:
	(b) 	where, for works of art, or for reasons connected with the
protection of patents, 				copyrights or other exclusive rights,
or proprietary information or where there is an 			absence of
competition for technical reasons, the goods or services can be
supplied only 			by a particular supplier and no reasonable
alternative or substitute exists;


Anticipated Contract period date of Proposed Contract
April 1, 2014 - March 31, 2016, with two 1 year option years

Security
There is a security requirement associated with this
requirement.  

Contract Value:
The estimated value of this procurement is $546,073.34.00 (GST
not included), $577,377.00 (GST included).


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.