Handheld Mass Spectrometer, Suffield, Alberta

Solicitation number W7702-145680/A

Publication date

Closing date and time 2014/03/06 15:00 EST


    Description
    Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
    Tendering Procedures: Generally only one firm has been invited
    to bid
    Attachment: None
    Non-Competitive Procurement Strategy: Exclusive Rights
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    Visiontec (2008) Ltd.
    6810 Kitimat Road
    Unit 1 & 2
    Mississauga Ontario
    Canada
    L5N5M2
    Nature of Requirements: 
    Handheld Mass Spectrometer, Suffield, Alberta
    
    W7702-145680/A
    Kowal, Meagan
    Telephone No. - (306) 975-6223 (    )
    Fax No. - (306) 975-5397
    
    
    Requirement:  
    To supply a "pre-commercial" miniature high pressure mass
    spectrometer (908 Device Inc Model M908 ) for Department of
    National Defence (DND), Defence R&D Canada (DRDC) Suffield, AB.
    Equipment must be shipped by March 31, 2014.
     
    Background:
    Department of National Defence (DND), Defence R&D Canada (DRDC)
    Suffield requires a mass spectrometric-based handheld detection
    system for assessment in support of its chemical detection
    project. DND will evaluate the instrument against agents of
    military concern and under field operating conditions, to better
    inform DND of technology options for future procurement.
    
    The identified technology is at a "beta-test" stage and will be
    used to facilitate evaluation activities at DRDC Suffield, to be
    performed prior to the production unit's availability. 
    
    Sole Source Justification:
    908 Devices Inc holds proprietary intellectual property and
    patent rights to the M908 miniature high pressure mass
    spectrometer technology and there are no alternate sources of
    supply that can meet the Crown's needs.
    
    Visiontec (2008) Limited is the sole distributor and only
    approved value-added reseller authorized by 908 Devices Inc to
    sell and support the equipment in Canada 
    
    No other product can meet DND's needs, as follows:
    a) Unit weighs no more than 2kg 
    b) response time of 60 seconds or less.
    c) m/z spectrum resolving power
    d) unit can identify chemicals in the gas, vapour, liquid and
    solid phase. 
    e) ability to include additional targets into the device's
    on-board library, if they are not already included
    
    No miniature handheld high pressure mass spectrometer has the
    above performance specifications which are unique to the M908
    and operationally required by DND.
    There is no other similar technology currently available.
    Trade Agreements:
    Government Contracts Regulations Exception and Limited Tendering
    Reason:
    
    The GCRs require the competitive soliciting of bids before any
    contract is entered into. 			However, contracts may be entered
    into without soliciting bids when:
    		only one person is capable of performing the contract (GCRs
    6.(d)).
    
    AIT
    Article 506: Procedures for Procurement
    12. 	Where only one supplier is able to meet the requirements of
    a procurement, an entity may use                     procurement
    procedures that are different from those described in paragraphs
    1 through 10 in 		the following circumstances:
    	(b)	where there is an absence of competition for technical
    reasons and the goods or 				services can be supplied only by a
    particular supplier and no alternative or 				substitute exists;
    
    NAFTA
    Article 1016: Limited Tendering Procedures
    2. 	An entity may use limited tendering procedures in the
    following circumstances and subject to the 	     	following
    conditions, as applicable:
    	(b) 	where, for works of art, or for reasons connected with the
    protection of patents, 				copyrights or other exclusive rights,
    or proprietary information or where there is an 			absence of
    competition for technical reasons, the goods or services can be
    supplied only 			by a particular supplier and no reasonable
    alternative or substitute exists;
    Security
    There is no security requirement associated with this requirement
    
    Contract Value:
    The estimated value of this procurement is $35,000.00 (GST not
    included), $36,750.00 (GST included).
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate
    with one firm only as identified above. Should you have any
    questions concerning this requirement, contact the contracting
    officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and
    agencies to post a notice, for no less than fifteen (15)
    calendar days, indicating to the supplier community that it
    intends to award a good, service or construction contract to a
    pre-identified contractor. If no other supplier submits, on or
    before the closing date, a Statement of Capabilities that meets
    the requirements set out in the ACAN, the contracting authority
    may then proceed with the award.  However, should a Statement of
    Capabilities be found to meet the requirements set out in the
    ACAN, then the contracting authority will proceed to a full
    tendering process.
    
    Suppliers who consider themselves fully qualified and available
    to provide the services/goods described herein, may submit a
    statement of capabilities in writing to the contact person
    identified in this Notice on or before the closing date of this
    Notice. The statement of capabilities must clearly demonstrate
    how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the
    closing date of the ACAN must appear on the outside of the
    envelope in block letters or, in the case of a facsimile
    transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • Exclusive Rights

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Kowal, Meagan
    Phone
    (306) 975-6223 ( )
    Fax
    (306) 975-5397
    Address
    #910, 410 - 22nd Street East
    Saskatoon, Sask., S7K 5T6

    Buying organization(s)

    Organization
    Department of National Defence
    Address
    101 Colonel By Dr
    Ottawa, Ontario, K1A0K2
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Alberta
    Procurement method
    Non-Competitive

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