Adventure Training

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Government Objectives Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Yamnuska Inc.
200, 50 Lincoln Park
Canmore Alberta
Canada
T1W3E9
Nature of Requirements: 

Adventure Training

W0142-19X005/A
Kowal, Meagan
Telephone No. - (306) 241-3494
Fax No. - (306) 975-5397

ACAN - ADVENTURE TRAINING W0142-19X005

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Requirement

Public Works and Government Services Canada (PWGSC) on behalf of its client, Department of National Defence, intends to enter into a contract with Yamnuska Inc. for the provision of adventure training. The period of the contract will be will be from date of 1 November 2018 to 31 March 2020 with four (4) additional option periods from 1 April 2020 to 31 March 2021, 1 April 2021 to 31 March 2022, 1 April 2022 to 31 March 2023, and 1 April 2023 to 31 March 2024.

3. Criteria for assessment of the Statement of Capabilities

Suppliers who consider themselves fully qualified and available to provide the services described in this ACAN may submit a Statement of Capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the following requirements.

MANDATORY CRITERIA

Number Criteria Mandatory Technical (MT) Criteria

MT1 

Operating Licence(s) / Permits - The Bidder must have the correct licences from the Federal, Provincial and Municipal issuing authorities to operate each of the activities under Exercise CANADIAN ADVENTURE.

The Bidder must provide copies of the following operating licence(s) / permits:
a. Kananaskis Provincial Park and surrounding areas:

1. Ghost Lake
2. Barrier Lake
3. Lower Kananaskis River.
4. Bow River (Canmore/Cochrane)

b. National Parks:

1. Banff
2. Kootenay
3. Jasper
         
MT2 

Ski Permits - The Bidder must have the correct permits to deliver instructional courses on the ski hills.

The Bidder must provide copies of the following ski permits:
1. Lake Louise - Banff National Park
2. Sunshine Village - Banff National Park
3. Norquay - Banff National Park
4. Nakiska - Kananskis Provincial Park

MT3 

Avalanche Safety Plan - The Bidder must have an Avalanche Safety Plan, which is signed off by a level 3 planner.

MT4 

Compliance - The Bidder must comply with all Federal, Provincial and Municipal Standards and Regulations associated with operating an outdoor business.

MT5 

Insurance - The Bidder must be able to meet the $10 million General Commercial Liability insurance requirements.

MT6 

Workers Compensation - The Bidder must have Worker’s Compensation Board (WCB) coverage for all employees.

MT7
Training Throughput and Student/Instructor Ratio-  The Bidder must be able to provide enough staff to facilitate the activity throughput and the maximum course output at any one time as indicated in section 2.3 of the Statement of Work (SOW).  The Bidder must also provide enough staff for the student-guide/instructor ratios as indicated in section 2.3 of the SOW.


MT8
 
Location - The Bidder’s Base Location must be located within one (1) hour of travel from TEC (near Cochrane).

MT9 

Location - The Bidder’s proposed activity areas must be within three (3) hours travel time from TEC (near Cochrane).

MT10 

Instructor Qualifications - The Bidder must prove that the guides/instructors employed hold the following skills/qualifications:
a. Those listed at section 8.0 of the SOW for each of the activities.
b. An 80 or 40 hour First Aid certificate dependant on requirement and have an understanding of the treatment of cold injuries and spinal immobilization.
c. Evidence of currency training for guide/instructors and evidence of continued professional development within the last two (2) years as per National Governing Bodies requirements (see section 2.10 of the SOW).
To demonstrate qualifications, the Bidder must provide the following for each proposed resource:
SF1 Instructor
i. Copy of CSIA Level 2 certificate
ii. Copy of CAA Avalanche Operations Level 1 certificate
iii. Copy of 40 hour First Aid certificate
iv. Proof of continued professional development within the last 2 years
SF2 Instructor
i. Copy of CSIA Level 2 certificate for the ski hill days
ii. Copy of ACMG Ski Guide for the ski touring day
iii. Copy of CAA avalanche Operations Level 1 certificate
iv. Copy of 40 hour First Aid certificate
v. Proof of continued professional development within the last 2 years
SF3 Instructor
i. Copy of ACMG Ski Guide certificate
ii. Copy of CAA Avalanche Operations Level 1 certificate
iii. Copy of 80 hour First Aid certificate
vi. Proof of continued professional development within the last 2 years
SL1 Instructor
i. Copy of CSIA Level 3 certificate
ii. Copy of 80 hour First Aid certificate
vii. Proof of continued professional development within the last 2 years
NF1 Instructor
i. Copy of CANSI Level 2 certificate
ii. Copy of ACMG Ski Guide certificate
iii. Copy of CAA Avalanche Operations Level 1 certificate
iv. Copy of 80 hour First Aid certificate
viii. Proof of continued professional development within the last 2 years
Introduction to Ski Mountaineering Instructor
i. Proof of ACMG - Ski Guide
ii. Proof of IFMGA - Full International Mountain Guide
iii. Copy of 80 hour First Aid certificate
iv. Proof of continued professional development within the last 2 years
WCF Instructor
i. Proof of ACMG - Alpine Guide
ii. Proof of IFMGA - Full International Mountain Guide
iii. Copy of 80 hour First Aid Certificate
iv. Proof of continued professional development within the last 2 years
RSF Instructor
i. Proof of ACMG - Rock Guide
ii. Proof of ACMG - Alpine Guide
iii. Proof of IFMGA - Full International Mountain Guide
iv. Copy of 80 hour First Aid Certificate
v. Proof of continued professional development within the last 2 years
Introduction to Alpine Mountaineering Instructor
i. Proof of ACMG - Alpine Guide
ii. Proof of IFMGA - Full International Mountain Guide
iii. Copy of 80 hour First Aid Certificate
iv. Proof of continued professional development within the last 2 years
O2F Instructor
i. Copy of Class 2 moving water instructor certificate (or provincial equivalent)
ii. Proof of swift-water rescue
iii. Copy of 80 hour First Aid Certificate
iv. Proof of continued professional development within the last 2 years
K2F Instructor
i. Copy of Class 2 moving water instructor certificate (or provincial equivalent)
ii. Proof of swift-water rescue
iii. Copy of 40 hour First Aid Certificate
iv. Proof of continued professional development within the last 2 years
MBF Instructor
i. Copy of Professional Mountain Bike Instructor (PMBI) Level 1 certificate (or provincial equivalent)
ii. Proof of Basic Mountain Bike mechanic
iii. Copy of 40 hour First Aid Certificate
iv. Proof of continued professional development within the last 2 years

MT11 
Equipment - The Bidder must provide the following equipment and be able to cater for a maximum student loading, at any one time, as detailed in section 2.11 of the SOW:
a. Ski Equipment (boots, bindings, alpine/touring skis, skins and poles
b. Nordic Ski Equipment
c. Mountain Bikes

MT12 

Infrastructure Support -  The Bidder must be able to provide a private venue that offers the following resource facilities:
a. Classroom/Lecture room
b. Washrooms (male/female)
c. Changing room facilities
d. IT support (including DVD and video capability)

MT13 

Communication - The Bidder must have reliable communication facilities (radios) when operating in the Backcountry.

MT14 

Safety - The Bidder must provide evidence of adequate Health and Safety policies/procedures/processes to facilitate safe training.

4. Applicability of the Trade Agreement(s) to the procurement 

This procurement is subject to the following trade agreement: 

Canadian Free Trade Agreement (CFTA) 
 

5. Justification for the Pre-Identified Supplier

Yamnuska Inc.is considered to be the only known source that complies with all the essential qualifications listed above and is capable of performing the Work. 

6. Government Contracts Regulations Exception(s)

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) 

 "only one person is capable of performing the work".

7. Exclusions and/ or Limited Tendering Reasons  

The following exclusions and/or limited tendering reasons are invoked under the: 
Canadian Free Trade Agreement (CFTA) - Articles 513. 1 (b) 

8. Period of the proposed contract

Period of proposed contract: The period of the contract will be will be from date of 1 November 2018 to 31 March 2020 with four (4) additional option periods from 1 April 2020 to 31 March 2021, 1 April 2021 to 31 March 2022, 1 April 2022 to 31 March 2023, and 1 April 2023 to 31 March 2024.
Estimated Value:  $ 975,000.00 per full year. 

9. Pre-identified Supplier:

Yamnuska Inc.
#200 - 50 Lincoln Park
Canmore, AB  T1W 3E9

10. Closing date for a submission of a Statement of Capabilities

The closing date and time for accepting statements of capabilities is June XX  2018  at 2:00 p.m. CST. 
11. Inquiries and submission of statement of capabilities
 
Inquiries and statements of capabilities are to be directed to: 

Name:   Meagan Kowal
Title:   A/Procurement Team Leader
Public Works and Government Services Canada
Procurement Services
Directorate:  Western Region
Address:  101-22nd Street East, Suite 101
Saskatoon, SK S7K 0E1

Telephone:  306-241-3494
Facsimile:    306-975-5397
E-mail address: meagan.kowal@pwgsc-tpsgc.gc.ca



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.