High Speed Camera - Regina, SK

Trade Agreement: CETA / WTO-AGP / CPTPP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Delta Photonics Inc.
1st floor,A6-2285 St. Laurent Blv
Ottawa Ontario
Canada
K1G4Z4
Nature of Requirements: 

High Speed Camera - Regina, SK

M7594-203523/A
Simonson, Sheena M.
Telephone No. - (306) 241-1169
Fax No. - (306) 975-5397

1. Advance Contract Award Notice (ACAN) 
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Definition of the requirement 

This amendment (001) is raised to delete the following:
The Royal Canadian Mounted Police has a requirement for the supply and delivery of one (1) Phantom V2512 ultra-high speed digital camera with motion analysis software for use within their Armourer Section.  
The ultra-high speed digital camera will be used for terminal ballistic studies as well as for studying and determining corrective actions for firearms modifications and malfunctions.  The camera is required for taking video and pictures of projectiles traveling in excess of 4000 feet/second.  

And replace with:
The Royal Canadian Mounted Police (RCMP) has a requirement for the supply and delivery of one (1) Phantom V2512 ultra-high speed digital camera with motion analysis software, connectivity equipment and cases for use within their Armourer Section. The Contractor must also provide training. The RCMP may request delivery of one additional Phantom V2512 ultra-high speed digital camera with motion analysis software, connectivity equipment and cases, as well as training, within 24 months of award of contract. 

DELIVERY

Delivery of the high speed camera must be received at:

RCMP Training Academy
5600 11th Ave
Bldg. 98
Regina, SK
S4P 3J7

Delivery of the optional purchase of a high speed camera, if purchased by RCMP, must be received at:

RCMP Training Academy
5600 11th Ave
Bldg. 98
Regina, SK
S4P 3J7


TRAINING

For the first high speed camera delivered to Regina, SK:

Delivery of two days of training for 5 RCMP employees must be provided by the Contractor in Regina, Saskatchewan at a date identified by the RCMP after contract award in coordination with the Contractor. The training is to be provided shortly after the delivery of the high speed camera. All expenses related to the provision of this training, including travel and accommodations, are the responsibility of the Contractor. The intention is that the training would take place over two consecutive days.

For the second high speed camera delivered to Regina, SK:
Delivery of two days of training for 4 RCMP employees must be provided by the Contractor in Ottawa, Ontario at a date identified by the RCMP after contract award in coordination with the Contractor. The training is to be provided shortly after the delivery of the high speed camera. All expenses related to the provision of this training, including travel and accommodations, are the responsibility of the Contractor. The intention is that the training would take place over two consecutive days.


3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 
Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements: 

Specifications - As per minimum mandatory technical specifications below:

3.1.1          Have a color CMOS (complementary metal-oxide semiconductor) sensor
3.1.2          Have 1 MP (megapixel) resolution at 25,000 fps (frames per second), or better
3.1.3          Must have an electronic shutter that can be adjusted to below 300 ns (nanoseconds)
3.1.4          Have 28 micron pixel size or larger
3.1.5          Have segmented 288 GB (gigabyte) or larger internal memory
3.1.6          Have minimum 8 TB (terabyte) non-volatile removable memory
3.1.7          Have a download station and adapters
3.1.8          Have Base ISO (International Organization for Standardization) light sensitivity: minimum 6000 color (ISO 12232:2006)
3.1.9          Have the following Trigger features: manual trigger signal; on sensor image based trigger; software selectable from post-trigger, pre-trigger and in between
3.1.10      Have an Ethernet interface of 1 Gb (gigabit) & 10 Gb minimum
3.1.11      Allow recording while downloading files
3.1.12      Have a Lens mount that allows for electronic control of motorized lenses (aperture & focus) from within the camera control software.
3.1.13      Have video output(s) for real time monitoring during setup, recording and playback.
3.1.14      Have 110/120V AC power
3.1.15      Have an external battery with applicable connections
3.1.16      Have battery backup connection

3.2 Motion Analysis Software:

Specifications - As per Minimum Mandatory Technical Specifications below:

3.2.1          Provide an overview of a complete event, allows jumping to specific moments within a sequence.
3.2.2          Have the ability to display multi-window viewing of videos and motion analysis results
3.2.3          Have layering of annotations and measurements
3.2.4          Have in software motion analysis of velocity and angles
3.2.5          Be capable of providing analysis results that can be graphed, reviewed, and exported in Excel format.
3.2.6          Have the ability to take still images within video frames.
3.2.7          Allow images to be saved with or without image or comment data
3.2.8          Have a video timeline feature to display video frames along a time axis.
3.2.9          Provide a timeline overview of a complete event, allowing jumping to specific moments within a sequence.
3.2.10      Be Windows 7 compatible.

4. Applicability of the trade agreement(s) to the procurement 

This procurement is subject to the following trade agreement(s): 
o Canadian Free Trade Agreement (CFTA)
o World Trade Organization - Agreement on Government Procurement (WTO-AGP)
o North American Free Trade Agreement (NAFTA)
o Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
o Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
5. Justification for the Pre-Identified Supplier 

RCMP has tested various high speed cameras to determine what would meet their operational needs. Through this process, they have determined that the Phantom v2512 is the only camera that will meet their operational needs. Vision Research is the sole manufacturer and seller of Phantom high speed cameras. Delta Photonics is the exclusive distributor of Vision Research “Phantom” series high speed cameras and accessories for all of Canada

6. Government Contracts Regulations Exception(s) 

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6 (d) “only one person is capable of performing the contract.”

7. Exclusions and/or Limited Tendering Reasons 

The following exclusion(s) and/or limited tendering reasons are invoked under: 
o Canadian Free Trade Agreement (CFTA) - Article 513 1.(b)(iii)
o World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article XIII 1.(b)(iii)
o North American Free Trade Agreement (NAFTA) - Article 1016 2.(b)
o Canada-European Union Comprehensive Economic and Trade Agreement (CETA) - Article 19.12 1.(b)(iii)
o Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) - Article 15.10 2.(b)(iii)
8. Period of the proposed contract or delivery date 
o The product/system/equipment (as appropriate) must be delivered on: delivery is requested by March 31, 2020.
9. Cost estimate of the proposed contract 

The estimated value of the contract, including option(s), is [TBD]. 

10. Name and address of the pre-identified supplier 

Delta Photonics
A6-2285 St. Laurent Blvd
Ottawa, ON

11. Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is (refer to front page).

13. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to: 
Name: Sheena Simonson
Title: Procurement Officer
Public Works and Government Services Canada
Procurement Branch
Directorate: Western Region
Address: 110-101 22nd St E, Saskatoon, Saskatchewan, S7K 0E1
 
Telephone:     306-241-1169
Facsimile:     306-975-5397
E-mail address: sheena.simonson@pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.