Military and Veterans Health Research Services

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: Suppliers on permanent list or able to
meet qualification requirements
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Queen's University at Kingston
Queen's University at Kingston
Room 301 Fleming-Hall Jemmett Win
78 Fifth Field Company Lane
Office of Research Services
Kingston Ontario
Canada
K7L3N6
Nature of Requirements: 
An Advance Contract Award Notice (ACAN) is a public notice
indicating to the supplier community that a department or agency
intends to award a contract for goods, services or construction
to a pre-identified supplier, thereby allowing other suppliers
to signal their interest in bidding, by submitting a statement
of capabilities. If no supplier submits a statement of
capabilities that meets the requirements set out in the ACAN, on
or before the closing date stated in the ACAN, the contracting
officer may then proceed with the award to the pre-identified
supplier. 

1. 	Definition of Requirement

1.1	Defence Research and Development Canada (DRDC), Canadian
Forces Health Services (CFHS) and Veterans Affairs Canada (VAC)
have a requirement for the provision of research and development
services related to the health and well-being of Canadian
military personnel, veterans, and their families. This objective
of this requirement is to increase medical knowledge and develop
capabilities (technologies, techniques and systems) to prevent,
diagnose and reduce immediate and long-term health effects from
weapons and operations and to improve the effectiveness of the
Canadian Armed Forces (CAF) when operating in adverse
environments.  

1.2	The work will be required on an as and when requested basis
and is expected to address the following topics related to the
health of military members, Veterans, and their families:   

1.2.1	Mental Health

1.2.1.1	Fostering resilience.  
1.2.1.2	Mental health needs of women in the military.  
1.2.1.3	Impact of injury on mental health.  
1.2.1.4	Occupational stress injuries.  
1.2.1.5	Impact of deployment on family relationships.  
1.2.1.6	Racial/ethnic differences in deployment experience.  
1.2.1.7	Dealing with death of a parent or spouse.  
1.2.1.8	Mental health care for Veterans and their families.

1.2.2	Public and Occupational Health

1.2.2.1	Exposure studies.
1.2.2.2	Communicable disease control.
1.2.2.3	Evidence-base medical surveillance protocols.
1.2.2.4	Impact of heat and cold stress on common medical issues.
1.2.2.5	Impulse noise exposure, hearing loss prevention programs
and hearing protection.

1.2.3	Trauma Care

1.2.3.1	Improved trauma management.  
1.2.3.2	Fluid resuscitation and hemorrhage control strategies.  
1.2.3.3	Immediate and long-term effects of traumatic brain
injury.  

1.2.4	Epidemiology and Population Health

1.2.4.1	Epidemiological support.
1.2.4.2	Injury surveillance systems.
1.2.4.3	Injury prevalence studies.

1.2.5	Primary Care

1.2.5.1.	Clinical disease management.
1.2.5.2.	Medical standards.
1.2.5.3.	Clinic practice guidelines - best practice.
1.2.5.4.	Patient safety.

1.2.6	Operational Medicine

1.2.6.1	Fatigue counter-measure.
1.2.6.2 	Aerospace, diving and submarine medicine.
1.2.6.3 	Thermoregulation in hot and cold environments.
1.2.6.4	Arctic operations.
1.2.6.5	Strategies for faster return to health.

1.2.7	Health Personnel

	1.2.7.1	High-Fidelity Simulation for training medical personnel.
1.2.7.2	Validation of maintenance of clinical readiness program.

1.2.8	Health Care Resource Management

1.2.8.1	Crisis resource management.
	1.2.8.2	Relationships between HRM practices, policies systems
and performance.

1.2.9	Transition from Military to Civilian Life 

1.2.9.1	Physical, mental and social aspects.  
1.2.9.2	Family and external supports.  
1.2.9.3	Examination of potential rural and urban disparities in
health.  

1.2.10	Healthcare Policies and Programs

1.2.10.1	Examination of programs, services and accessibility.  
1.2.10.2	How to impact and improve federal and provincial
programs.  
1.2.10.3	Delivery of service including wait times.
1.2.10.4	Impact of Return to Work programs.

1.3	The Contractor may be required to perform the following
activities on an as and when requested basis: 

1.3.1	Literature Reviews - Conduct state-of-the-art reviews of
the scientific, policy and governmental documents (literatures).
 

1.3.2	Experimental and Clinical Studies - Design and conduct of
experiments involving both human and animal studies.  

1.3.3	Surveys - Design and conduct surveys.  

1.3.4	Field Studies and Trials - Design and conduct studies and
trials, including clinical trials.  	

1.3.5	Data Analysis - Perform state of the art analysis of data
from experimental studies, clinical trials, field studies or
trials, and existing databases.  

1.3.6	Population Statistics - Derive population statistics and
base rates for civilian populations.  Researchers may need to
seek "deemed employee" status from Statistics Canada to access
Statistics Canada databases and expedite the research.  

1.3.7	Educational Programs - Develop and deliver educational
programs for stakeholders involved in the delivery of health
care to military members, Veterans, and their families.
  
1.3.8	Workshops and Conferences - Organize and conduct workshops
and conferences.  
1.3.9	Presentations to Government and Health Care System
Stakeholders - Prepare and deliver presentations to Government
and Healthcare system stakeholders.  

1.3.10	Tools and Treatments - Develop software or hardware tools
and pharmacological products related to the diagnosis and
treatment of healthcare issues in the target population.  

1.3.11	Roadmaps - Develop roadmaps for major topics related to
the health of military members, Veterans, and their families
(e.g., blast injury, mental health, delivery of service, and
transition to civilian life).  

1.3.12 	Advice - Provide recommendations on peer review research
proposals, publications, experimental studies, surveys and
scientific evidence.

1.3.13	Expert support - Provide personnel support to military
and veteran health research projects through education,
dissemination of research findings or knowledge translation.

2.	Criteria for Assessment of the Statement of Capabilities
2.1	Minimum Essential Requirements

2.1.1	Any interested supplier must demonstrate by way of a
statement of capabilities that it meets the following
requirements:

2.1.1.1	At the time of the solicitation closing, the Bidder must
demonstrate that it has formalized institutional agreements in
place to access individuals at the PhD level across Canada in
each of the following domains:

Mental Health 
Public and Occupational Health 
Trauma Care
Epidemiology and Population Health
Primary Care
Operational Medicine
Health Personnel
Health Care Resource Management
Healthcare Policies and Programs  

2.1.1.2	At the time of the solicitation closing, the Bidder must
demonstrate that it has validated peer-review processes and
procedures for selecting inter-organizational expertise across
Canada in each of the domains listed in Mandatory Criteria
2.1.1.1. 

2.1.1.3	The Bidder must demonstrate experience conducting a
minimum 20 research projects in the area of health and
well-being of military members and Veterans in the last 36
months from the date of solicitation closing.

2.1.1.4	At the time of the solicitation closing, the Bidder must
demonstrate experience developing and conducting educational
programs, workshops and conferences in the areas of health and
well-being of military members, Veterans and their families.

3. 	Applicability of the Trade Agreements to the Procurement

3.1	This procurement consists of research and development
services which are excluded from the application of the North
American Free Trade Agreement (NAFTA) as per Annex 1001.1b-2 -
Section B, Class A, Research and Development; and is not listed
under Appendix 1, Annex 4 of the World Trade Organization -
Agreement on Government Procurement (WTO-AGP).

3.2	This procurement is subject to the Agreement on Internal
Trade (AIT).

4. 	Justification for the Pre-Identified Supplier

4.1	The Canadian Institute for Military and Veteran Health
Research (CIMVHR), as represented by Queen's University, is the
only known formal network of Canadian Universities focussing on
military, veteran and family health research managed through a
single source of supply and with sufficient capacity and
know-how to address the scope of work requirement. 

4.2	Through their consortium of some more than 30 Canadian
universities, CIMVHR provides direct access to the physical and
mental rehabilitation expertise and critical care research found
in academic centres across Canada, including all universities
with medical schools. 

5.	Government Contracts Regulations Exception

5.1	The following exception to the Government Contracts
Regulations is invoked for this procurement under subsection
6(d) - only one person is capable of performing the work.

6. 	Exclusions and/or Limited Tendering Reasons

6.1	The following exclusions and/or limited tendering reasons
are invoked under the section of the trade agreements specified:
6.1.1	World Trade Organization - Agreement on Government
Procurement (WTO-AGP) - Research and Development services are
not listed under Appendix I, Annex 4 
6.1.2	North American Free Trade Agreement (NAFTA) - Annex
1001.1b-2 - Section B, Class A, Research and Development 

7. 	Ownership of Intellectual Property
7.1	Ownership of any Foreground Intellectual Property arising
out of the proposed contract will vest with the Contractor.

8. 	The Period of the Proposed Contract 

8.1	The period of the proposed contract is from the date of
contract award to March 31, 2019, with an option to extend the
contract period for two (2) additional one-year periods.

9.	A Cost Estimate of the Proposed Contract

9.1	The estimated value of the contract, including options,
is$17,000,000.00 (Applicable Taxesextra).

10. 	Name and Address of the Pre-identified Supplier

Queen's University (Research Services)
301 Fleming Hall
Kingston, Ontario
K7L 3N6

11. 	Suppliers' Right to Submit a Statement of Capabilities

11.1	Suppliers who consider themselves fully qualified and
available to provide the services described in the ACAN, may
submit a statement of capabilities in writing to the contact
person identified in this notice on or before the closing date
of this notice. The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.

12. 	The Closing Date for a Submission of a Statement of
Capabilities
12.1	The closing date and time for accepting statements of
capabilities is August 20, 2014 at 2:00p.m. EDT.

13. 	Inquiries and Submission of Statements of Capabilities
13.1	Inquiries and statements of capabilities are to be directed
to:

Kate Mulligan
Supply Team Leader
Defence Sciences Division
Science Procurement Directorate
Public Works and Government Services Canada

Tel.:  	(819) 956-1325
Fax:  	(819) 997-2229
E-mail:  kate.mulligan@tpsgc-pwgsc.gc.ca 



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.