Microphysical Sensors

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Droplet Measurement Technologies
2545 Central Avenue
Boulder Colorado
United States
80301
Nature of Requirements: 
Microphysical Sensors

KM175-131158/A
Abela, Aaron
Telephone No. - (905) 615-2061 (    )
Fax No. - (905) 615-2060

1. ACAN Explanation

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

All responses or inquiries are to be submitted to the
Procurement officer identified above. The PWGSC file number, the
Procurement officer's name and the closing date of the ACAN must
appear on the outside of the envelope in block letters or, in
the case of a facsimile transmission, on the covering page

2. Definition of Requirement:

Environment Canada (EC) requires two (2) Microphysical sensors
and accompanying software in the form of one (1) Back Scatter
Cloud Probe (BCP) and one (1) Cloud Droplet Probe (CDP) from
Droplet Measurement Technologies (DMT). These sensors are
mountable on Unmanned Ariel Vehicles (UAV) for cloud/fog studies
and complement an existing integrated platform used to study
Arctic ice fog and take Arctic cloud measurements.

EC owns and operates an existing suite of BCP and CDP sensors
from Droplet Measurement Technologies (DMT), which use the
Particle Analysis Display System (PADS) software. These sensors
cannot be used on UAVs because of size restrictions. UAVs can go
into low level fog conditions while large aircraft cannot. The
microphysical BCP and CDP sensors from DMT will allow EC to
collect observations of ice particles, droplets, and liquid mass
in low level clouds and fog in the exact manner to how existing
sensors collect the same data at higher altitudes and used on
larger aircraft.

3. Criteria for Assessment of the Statement of Capabilities:

Any interested supplier must demonstrate by way of a statement
of capabilities that its product meets the following
requirements:

1. The Microphysical Sensors must use the Particle Analysis
Display System (PADS) software and be supplied with PADS
software application.

2. The sensors must interface seemlessley with all Droplet
Measurement Technology Microphysical Sensors

3. The Data Anaysis System must be supplied to accept inputs
from 10 different sensors

4. The data produced must be compatible with previous PADS data
analysis results.

5. System must have capability of measuring both particle
polarization and particle spectra from   sizes 1-50 micron, and
response time 1 sec. 

6. Polarization/backscattering based sizing, up to 75 micron is
required for drizzle size detection.

7. Must have a software that monitor instrument operational
parameters: temperature, and   electronic temperature

8. Operational temperature must be between -40 and 40C.

9. Its weight is less than 3 kg and system power must be less
than 28 VDC.

10. Probe dimensions less than 15 cm for any direction

11. Software is needed for data processing during UAV flight
time.

12. Both backscattering probe and forward scattering probe data
analysis must be integrated during   the flights.

13. DAS weight must be less than 1 kg.

4. Applicability of the Trade Agreement(s) to the procurement:

The procurement is subject to the following Trade Agreements:
Agreement on Internal Trade (AIT), and North American Free Trade
Agreement (NAFTA).

5. Justification for the Pre-Identified Supplier:

Droplet Measurement Technologies, Boulder, Colorado, is the only
known manufacturer of a BCP and CPD Microphysical Sensors that
use Particle Analysis Display System software that can fulfill
the performance requirements EC requires to ensure compatibility
and accurate data collection. There are no other solutions to
the data continuity issue. Droplet Measurement Technologies is
the original equipment manufacturer and PADS software developer
and I.P rights holder.

There are no alternative source to supply the same equipment and
software requested. A microphysical sensor provided by a
different manufacturer would not provide similar data collected
for adequate comparison. Droplet Measurement Technologies is the
only supplier and manufacturer that can provide identical
microphysical sensors and software that is currently used by EC.
Without identical equipment and software in use by UAVs,
observations cannot be compared and analyzed due to data
compatibility and sensor sensitivity. Droplet or ice data
collected by a sensor other than a DMT sensor and processed by a
data analysis software other than PADS will adversely affect the
data continuity and comparisons done in the past and can result
in failure of the entire project. The data collected from the
sensor is in a specific format unique. No other software other
than PADS can yield the data produced and required by EC. 

The data collected from the sensor is in a specific format
unique to this probe.

6. Government Contract Regulations Exception(s)

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d)  "only one
person is capable of performing the contract; for patent or
copyright requirements, or technical compatibility factors and
technological expertise."

7. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are
invoked under the section of the trade agreement(s) specified:

Agreement on Internal Trade (AIT)  Articles 506.12 (b), "where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitute exists."

North American Free Trade Agreement (NAFTA)  Articles 1016.2
(b), "where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists."; (d) "for additional
deliveries by the original supplier that are intended either as
replacement parts or continuing services for existing supplies,
services or installations, or as the extension of existing
supplies, services or installations, where a change of supplier
would compel the entity to procure equipment or services not
meeting requirements of interchangeability with already existing
equipment or services, including software to the extent that the
initial procurement of the software was covered by this Chapter."

7. Delivery Date: 

The Contractor must deliver the Microphysical Sensors no later
than March 31, 2014.

8. Name and Address of the Pre-Identified Supplier:

The only known supplier of a Radio Relay meeting the technical
specifications is:

Droplet Measurement Technologies
2545 Central Avenue
Boulder, Colorado
USA. 
80301

9. Supplier's right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN, may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

10. The closing date for a submission of a statement of
capabilities

The closing date and time accepting statements of capabilities
is January 31, 2014

11. Inquiries and submission of statements of capabilities

Inquiries and statement of capabilities are to be directed to:

Aaron Abela, Supply Specialist
33 City Centre Drive  Suite 480C
Mississauga, Ontario L5B 2N5
Telephone: 905-615-2061
Facsimile: 905-615-2060
E-mail: aaron.abrela@pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.