Accelerated Solvent Extraction System

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
THERMO FISHER SCIENTIFIC (MISSISSAUGA) INC.
2845 Argentia Rd
Unit 4
Mississauga Ontario
Canada
L5N8G6
Nature of Requirements: 
1.	Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

2.	Definition of the requirement

The Department of Environment has a requirement for the supply
of two (2) Accelerated Extraction Solvent (ASE) systems.  The
Thermo Fisher Scientific ASE 350 system has the ability to
validate a number of methods for extracting atmospheric samples.
 These methods include:

Extraction of glass fiber filters used in air sampling and
extraction of soil samples for the determination of polyclic
aromatic hydrocarbons (PAHs), polybrominated diphenyl ethers
(PBDEs), organochlorine pesticides (OCs), polychlorinated
biphenyls (PCBs), toxaphene, herbicides and other emerging
compounds.

Extraction of polyurethane foam plugs (PUFs) used in air
sampling for the determination of polyclic aromatic hydrocarbons
(PAHs), polybrominated diphenyl ethers (PBDEs), organochlorine
pesticides (OCs), and polychlorinated biphenyls (PCBs),
toxaphene, herbicides and other emerging compounds.

Extraction of flow through sampler PUFs for the determination of
polyclic aromatic hydrocarbons (PAHs), polybrominated diphenyl
ethers (PBDEs), organochlorine pesticides (OCs), and
polychlorinated biphenyls (PCBs), toxaphene, herbicides and
other emerging compounds.

Cleanup of PUFs prior to usage as a sampling media.

Cleanup of flow through sampler PUFs prior to usage as a
sampling media.

Extract atmospheric samples at elevated temperatures and
pressures to increase the kinetics of the extraction process.

3.	Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement
of capabilities that its system meets the following requirements:

3.1	Extractor must operate on a laboratory bench without the use
of a fume-hood and must not be 		larger than 80cm depth x 200 cm
length x 100 cm height;  

3.2	Extractor must prevent solvent vapor from being expelled
into the atmosphere.  Extractor must 		have a built in vapor
sensor to shut down Extractor if vapor threshold levels above
100 are 		detected; 

3.3	Extractor must have front panel control with both method and
schedule editor and method and 		schedule storage;

3.4	Extractor must have an integrated solvent controller
permitting the use of up to three solvents that 	are mixed and
introduced to the extraction cell in preset ratios; 

3.5	Extractor must provide for the use of organic solvents as
well as other polar, such as water, or 		non-polar liquids for
extraction.  The extractor must operate from ambient to 200
degrees Celsius 		and ramp the pressure from 0 to 1500 psi,
holding at 1500 psi once thermal equilibrium has been 		reached;

3.6	Extractor must be able to perform extractions with a solvent
saver mode to provide solvent 		savings up to 30%; 

3.7	Extractor must be able to carry out extractions in static
mode to help maintain extraction 			equilibrium;

3.8	The extractor must use a combination of solvents under set
temperature and pressure conditions 		to perform rapid and
efficient extractions;

3.9	Extractor must have ability to extract and collect volatile
and non-volatile compounds for analysis;

3.10	Extractor must be capable of oven temperature control of up
to 200 degrees Celsius and cell 		pressure control up to 1500
psi.  Extractor must have controls to prevent operation at
excessive 		temperatures and pressures.  These controls include
flammable vapour sensors, liquid lead 		detectors, check for
vial overfill, over-pressurizing prevention (electronic and
mechanical), 		pneumatic source pressure monitoring.  If the
temperature of the oven is detected to climb above 		the set
temperature, the extraction must stop and the system must
release the pressure to below 		10 psi;

3.11	The solvent pump must pump at least 70 millilitres (ml) per
minute;

3.12	Extractor must have an automatic pressure sensor and
pressure relief during extraction cell heat 		up;

3.13	Extractor must be able to run unattended and automatically
shut down once the extraction 		sequence is completed;

3.14	Extractor must have minimum of 24 position sample carousel
with minimum of two rinse positions 	for unattended operation;

3.15	Extractor must have automatic rinsing between samples as a
user selectable option;

3.16	Extractor must provide use of 1mL, 5mL 10mL, 22mL, 34mL,
66mL and 100mL extraction cells 		interspersed on the sample
carousel;

3.17	Cells must be tightened by hand so that no wrenches or
mechanical tightening is required;

3.18	Extractor must accommodate either 60mL or 250mL collection
bottles;

3.19	Collection bottles must be contained behind a safety shield;

3.20	Extractor must have built in fluid sensors that detect the
arrival of fluid into the collection vial and 		fluid levels
during the extract collection;

3.21	Extractor must have automatic shut-off in the event of
sensor failure;

3.22	Extractor must perform multiple sequential extractions per
individual cells.  Extracts can then be 		collected into the
same or different collection vials;

3.23	Extractor must allow extracts to be automatically filtered
prior to collection in the vial;

3.24	Extractor must store system errors information for
retrieval at the end of the extraction run(s);

3.25	Extractor must monitor each sample for pressure and
temperature.  Sample monitoring must 		detail how sample is
extracted according to user method;

3.26	Extractor must extract acidified or alkaline samples with
the use of a pH hardened pathway and 		pH resistant extraction
cells.  The following components must be resistant to acidic or
alkaline 		matrixes:

	- Top cell tip of the cell transfer lines;
	- All valves;
	- Needles or tubing that are "down stream" from the extraction
cells;
	
3.27	Extractor power requirements must be 100-120 VAC, 50/60 Hz.

4.	Applicability of the trade agreements to the procurement

This procurement is subject to the following trade agreements:

o	Agreement on Internal Trade (AIT)
o	North American Free Trade Agreement (NAFTA)

5.	Justification for the Pre-Identified Supplier

There is only one known supplier that can provide an ASE system
that can meet the requirements identified in Sections 2 and 3 of
the Advance Contract Award Notice.  The ASE 350 system from
Thermo Fisher Scientific Inc. provides the following exclusive
functionalities:

Two modes of extraction: static and dynamic.  These modes are
critical to the process in which the static extraction uses less
solvent while the dynamic extraction ensures that the solvent
will not become oversaturated with analyte and lose extraction
ability;  

The Thermo Fisher Scientific ASE 350 provides a Solvent Saver
Mode to save an additional 30% more solvent; 

A walk-away automation system that can be set up to extract 24
samples overnight with no user intervention; 

The system can perform fractionation extractions using the
solvent controller by extracting the same sample with different
solvents and collect them into different collection vials.    

Thermo Fisher Scientific, the proposed contractor, is the only
original equipment manufacturer and supplier of this
requirement. 

6.	Government Contracts Regulations Exception

The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection 6 (d) - "only one person is capable of performing the
work."

7.	Limited Tendering Reasons

The following limited tendering reasons are invoked under the:

- Agreement on Internal trade (AIT) - Articles 506.12 (b),
"Where there is an absence of competition for technical reasons
and the goods or services can be supplied only by  a particular
supplier and no alternative or substitute exists."

- North American Free Trade Agreement (NAFTA) - Article 1016
(b), "where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists."


8.	Period of the proposed contract or delivery date

The systems must be delivered 4-6 weeks after contract award.

9.	Cost estimate of the proposed contract

The estimated value of the contract is between $90,000.00 -
$110,000.00 (GST/HST extra).

10.	Name and address of the pre-identified supplier

Thermo Fisher Scientific Inc. 
2845 Argentia Rd, Unit 4 
Mississauga, ON L5N 8G6 

11.	Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

12.	Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of
capabilities is 18 September 2013.  

13.	Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Jeff Schmidt
Supply Officer
Public Works and Government Services Canada
33 City Centre Dr, Suite 480C
Mississauga, ON L5B 2N5
Telephone:  905-615-2058
Facsimile: 905-615-2060
E-mail: jeff.schmidt@pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.