Portable Eye Tracker

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Interchangeable Parts
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
SR Research Ltd. Ontario Inc. 1060449
35 Beaufort Drive
Ottawa Ontario
Canada
K2L2B9
Nature of Requirements: 

Portable Eye Tracker

W7719-185409/A
Nguyen, Michelle
Telephone No. - (905) 615-2078 

1. Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 


2. Definition of the requirement 

The Department of National Defense (DRDC Toronto) has a requirement for the supply and delivery of one (1) portable eye-tracking unit and associated software. The portable eye-tracking unit must provide the technical capabilities to fulfill experimental needs.


3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 

Any interested supplier must demonstrate by way of a statement of capabilities that its product/equipment/system (as appropriate) meets the following requirements: 

a. The eye-tracking unit must be portable, with dimensions no bigger than 23 cm x 40 cm x 55 cm and easily transportable by a single person; 

b. The eye-tracking unit must be capable of collecting data at a sampling rate of both 2000 Hz (monocular) and 1000 Hz (binocular) in head-stabilized conditions.

c. The eye-tracking unit must be able to collect data at a minimum sampling rate of 500 Hz (binocular) in free-head movement conditions.

d. The instrument must be capable of collecting data with an average accuracy of less than 0.5°.

e. The instrument must be able to track eye movement using the pupil with corneal reflection method.

f. The instrument and software must be capable of generating online event parsing options for fixations, saccades and blinks.


4. Applicability of the trade agreement(s) to the procurement 

This procurement is subject to the following trade agreement(s) 
- Canadian Free Trade Agreement (CFTA) OR Agreement on Internal Trade (AIT)
- North American Free Trade Agreement (NAFTA)
- FTAs with Peru / Columbia / Panama / Korea


5. Justification for the Pre-Identified Supplier 

SR Research Ltd. to our knowledge is the only OEM (Original Equipment Manufacturer) meeting all the specifications required in section 3. 

The Eyelink models are currently used by DRDC and SR Research Ltd. is the only distributor of its products in Canada. The purchase of additional Eyelink products, namely the Eyelink Portable Duo, will ensure seamless integration, as well as have the required technical specifications to match the current quality of data collected with DRDC’s stationary eye tracking units. Due to the nature of experimental needs, the quality of data collected by current stationary units and the new portable unit need to be consistent.   


6. Government Contracts Regulations Exception(s) 

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work.


7. Exclusions and/or Limited Tendering Reasons

CFTA Article: 513 -1 (c) for additional deliveries by the original supplier of goods or services that were not included in the initial procurement, if a change of supplier for such additional goods or services: 

i. cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, software, services, or installations procured under the initial procurement; and

ii. would cause significant inconvenience or substantial duplication of costs for the procuring entity.

NAFTA: Article 1016: 2.d - for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software to the extent that the initial procurement of the software was covered by this Chapter.


8. Period of the proposed contract or delivery date 

The equipment must be delivered before March 29, 2018.


9. Cost estimate of the proposed contract 

Price is not provided as it compromises the pre-identified supplier’s competitive position if the requirement proceeds to a traditional or electronic bidding process.


10. Name and address of the pre-identified supplier

Name:     SR Research Ltd.
Address:  35 Beaufort Drive
          Ottawa, Ontario, K2L 2B9


11. Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.


12. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is February 14, 2018 at 14:00 hrs. EST.


13. Inquiries and submission of statements of capabilities 

Name: Michelle Nguyen
Title:   Intern Officer
           Public Works and Procurement Canada
           City Centre Drive, Suite 480C
           Mississauga, ON. L5B 2N5

Telephone: 905-615-2078
E-mail:    Michelle.Nguyen@pwgsc-tpsgc.gc.ca



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.