Fluorescence Technology PhycoProbe

Trade Agreement: Canadian Free Trade Agreement (CFTA)
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Nigel Newing
RR #1, 286 Mask Island Drive
Barry's Bay Ontario
Canada
K0J1B0
Nature of Requirements: 

Fluorescence Technology PhycoProbe

K8D40-220219/A
Cheng, Sabrina
Telephone No. - (647) 619-3845 
Email: sabrina.cheng@pwgsc-tpsgc.gc.ca

1. Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Definition of the requirement

Environment and Climate Change Canada (ECCC) has a requirement for one (1) new fluorescence technology submersible probe (BG34000 PhycoProbe) required to sense chlorophyll a and other algal pigments and to quantify and differentiate a minimum of four algal classes through the use of in vivo florescence. The equipment must be compatible for integration with the other vertical profiling equipment on board the CCGS Limnos which needs to operate in real-time profiling mode over the length of cable using and  provide data that is autocorrected for ambient temperature and turbidity effects, in order to minimize post-processing of the data.

3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets the following requirements:

Technical Specifications: 

a. Must have In vivo measurement of chlorophyll a and phycocyanin within the 0-200 ug/L range and with a resolution of 0.01 ug Chla/L and 0.2 ug phycocyanin/L. 

b. Must have in vivo measurement of between four and seven classes of algae, including but not limited to: blue-green algae, green algae, diatoms and cryptophytes

c. Must be equipped with an Internal data logger

d. Must perform Data corrections for temperature, turbidity and coloured dissolved organic matter (CDOM) effects

e. Must withstand pressures of up to 300 m water depth

f. Must operate in real-time profiling mode over the length of cable using RS485 (2-wire) communications and must be no higher than 24VDC operation

4. Applicability of the trade agreements to the procurement 

This procurement is subject to the following trade agreement(s)

o Canadian Free Trade Agreement (CFTA)

5. Justification for the Pre-Identified Supplier

Pursuant to the Government Contracts Regulations of the Financial Administration Act, the contract is being awarded because it has been determined that only one vendor is capable of performing the contract for reasons listed herein.

Environmental Analytical Systems (EAS) has been selected because they are the sole authorized and exclusive distributor for the territory of Canada by BBE Moldaenke, Germany, who is the original equipment manufacturer (OEM) of the BG34000 PhycoProbe, and the sole owner of all related intellectual property for the instrument. The PhycoProbe meets all the minimum essential requirements listed in Section 3 above as it is capable of differentiating multiple algal groups in vertical profiles withstanding pressures of up to 300 m water depth using fluorescence technology.

As the sole supplier, Environmental Analytical Systems in Barry Bay, Ontario, has been selected as Contractor. The requested BG34000 PhycoProbe which is the only manufacturer currently that provides a profiling unit with fluorescence technology capable of distinguishing multiple algal classes (7) and vertical profiles of 300 m.

6. Government Contracts Regulations Exception(s)

The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work").

7. Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are invoked under the:

Canadian Free Trade Agreement (CFTA) is applicable to this requirement. 

Limited Tendering is applicable under paragraph 1 through 3 of Article 513, specifically (b) (ii) where, where, the goods or services can be supplied by a particular supplier an no reasonable alternative or substitute goods or services exist for any of the following reasons (I, ii, iii, iv, v, vi).

8. Ownership of Intellectual Property

BBE Moldaenke owns the patent rights and is the sole manufacturer of the PhycoProbe. Environmental Analytical Systems is the only agent of BBE products in Canada. 

9. Period of the proposed contract or delivery date 

The equipment must be delivered on or before March 31, 2022.

10. Cost estimate of the proposed contract:

The cost value of the contract is $44,015.00 (taxes extra); Subject to negotiation.

11. Name and address of the pre-identified supplier

Environmental Analytical Systems 
286 Mask Island Drive, Barry’s Bay, Ontario, Canada.  K0J 1B0

12. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. Closing date for a submission of a statement of capabilities 

November 4, 2021 - 2pm Eastern Standard Time.

13. Inquiries and statements of capabilities

Supply Specialist: Sabrina Cheng
Public Services and Procurement Canada - Ontario Region / Government of Canada
10th Floor, 4900 Yonge Street, Toronto, Ontario, Canada. M2N 6A6

E-mail: sabrina.cheng@pwgsc-tpsgc.gc.ca
Tel: 647-619-3845

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.