Polar Ocean Profiling System

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada FTAs with
Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
METOCEAN Data Systems Limited
21 Thornhill Drive
Dartmouth Nova Scotia
Canada
B3B1R9
Nature of Requirements: 
Polar Ocean Profiling System 

K3D33-131223/A
Juan, Peggy
Telephone No. - (905) 615-2467 (    )
Fax No. - (905) 615-2060

1.	Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier. 

2.	Definition of the requirement

To establish a standing offer for Environment Canada located in
Toronto, Ontario, Fisheries and Oceans Canada located in Ottawa,
Ontario and Department of National Defence located in Ottawa,
Ontario for the supply and delivery of up to sixteen (16) Polar
Ocean Profiling System (POPS) during the standing offer period.
The standing offer period will be from the date of standing
offer issuance to March 31, 2017.  

As part of the METAREA initiative and contribution to the
International Arctic Buoy Program, Canada has increased the
number of drifter buoy deployments in the Arctic region.  Due to
the complex environmental conditions and difficulty in accessing
the area, only very unique monitoring applications can be used
successfully in the Arctic environment. Currently, the lack of
real-time or near real-time data on subsurface oceanographic
measurements is a huge disadvantage for forecasting, modelling,
climate studies and science. 

The POPS include specialized suite of sensors that have been
integrated to allow for direct in-situ measurements of
oceanographic and meteorological parameters to allow better
understanding of the water quality and thermodynamics of the
Arctic Ocean. Canada plans to deploy POPS via deployments with
Canadian Coast Guard Ice Breakers and/or air deployment  via
Canadian Coast Guard helicopter (landing on ice surface). 

The POPS will provide observations of conductivity, water
temperature and depth, along with a range of atmospheric
observations (air temperature, sea surface temperature,
barometric pressure and GPS). 

3.	Criteria for assessment of the Statement of Capabilities
(Minimum Essential Requirements)

Any interested supplier must demonstrate by way of a statement
of capabilities that its product meets or exceeds the following
requirements:

1.	Typical Buoy Dimensions (nominal) 
Hull Diameter - 22cm
Flotation Collar - 61cmx45cm think
Height - 205cm
Weight - 34kg

2.	Buoy Construction: 
Hull - 8.0 in schedule 40.6061-T6 aluminum tube
Collar - Softile Ionometer form type 450
Mast - 1.0in schedule 40.6061-T6 aluminum tube

3. 	Sensor: 
Sensor	Model	Operational limits	Survival limits
Air Temperature	YSI 44032 	-40 degree Celsius to +75 degree
Celsius	-80 degree Celsius to +150 degree Celsius
Sea Surface Temperature	YSI 44302 	-40 degree Celsius to +75
degree Celsius	-80 degree Celsius to +150 degree Celsius
Barometric Pressure	Vaisala PTB110 	800  to 1060 hPa; -40 degree
Celsius to +60 degree Celsius	0-2000 hPa
GPS Receiver	NAVMAN Jupiture 32xLP 	-40 degree Celsius to +85
degree Celsius	Not related
Batteries	64 D-cell Lithium-Thionyl Chloride (TADIRAN)	-40
degree Celsius to _60 degree Celsius	-55 degree Celsius to +85
degree Celsius

4. Profiler: 
Sensor	Model	Operational limits	Survival limits
CTD Sensor	Sea Bird SBE 41CP 	-5 to 45 degree Celsius	-5 to 45
degree Celsius
Profiler	NOVA and Inductive Link	2000m max depth	2100m (crush)
Batteries	30 D-cell Lithium-Thionyl Chloride (SAFT LSH 20)	-2
degree Celsius to +55 degree Celsius	-20 degree Celsius to +70
degree Celsius; Optimal Battery Storage +30 degree Celsius 

5.	Electronics: Controller GPT II
6. 	Power Supply: Lithium - 64 D-cell Lithium-Thionyl Chloride
(TADIRAN)
7. 	Operational Lifetime: POPS must demonstrate in-field
operation of a minimum 18 months in Arctic Environment
8. 	Operational Depth: Maximum Operation Depth 1000m
9.	Data Communications: Iridium RUDICS telemetry, Iridium SBD
9522B Modem
10. 	Data Logger: SD card data logger with 2GB storage

4.	Applicability of the trade agreement(s) to the procurement

This procurement is subject to the following trade agreement(s): 
-Agreement on Internal Trade (AIT)
-World Trade Organization - Agreement on Government Procurement
(WTO-AGP)
-North American Free Trade Agreement (NAFTA)

5.	Justification for the Pre-Identified Supplier

MetOcean Data Systems Inc., is the original equipment
manufacturer and the sole distributor of the Polar Ocean
Profiler System. MetOcean Data Systems Inc. is the known
supplier presently providing this type of system which
integrates a range of sensors into a package that is easy to
deploy and operate in the Arctic environment. The POPS is the
only known commercially available solution to providing near
real-time in-situ observations of Conductivity, Temperature and
Depth up to a depth of 1000m together with all meteorological
parameters. 

6.	Government Contracts Regulations Exception(s)

The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection subsection 6(d) - "only one person is capable of
performing the work".

7.	Exclusions and/or Limited Tendering Reasons

The following exclusion(s) and/or limited tendering reasons are
invoked under the:

Agreement on Internal Trade (AIT)  Article 506.12b) where there
is an absence of competition for technical reasons and the goods
or services can be supplied only by a particular supplier and no
alternative or substitute exists. 

World Trade Organization - Agreement on Government Procurement
(WTO-AGP)  Article XV.1b) when, for works of art or for reasons
connected with protection of exclusive rights, such as patents
or copyrights, or in the absence of competition for technical
reasons, the products or services can be supplied only by a
particular supplier and no reasonable alternative or substitute
exists.
North American Free Trade Agreement (NAFTA)  Article 1016.2 b)
where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists.

8.	Period of the proposed standing offer period 

The standing offer period will be from the date of standing
offer issuance to March 31, 2017. 

9.	Name and address of the pre-identified supplier

METOCEAN Data Systems Limited
21 Thornhill Drive, Dartmouth, Nova Scotia B3B1R9

10.	Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

11.	Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of
capabilities is October 23, 2013 at 2:00pm EDT. 

12.	Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:
Peggy Juan, Supply Team Leader
33 City Centre Drive  Suite 480C, Mississauga, Ontario L5B2N5
Telephone: (905) 615-2467
Facsimile: (905) 615-2060
E-mail: peggy.juan@pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.