Underwater Submersible ROV System

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
VideoRay LLC
580 Wall Street
Phoenixville Pennsylvania
United States
19460
Nature of Requirements: 
Scientific ROV System

Remote Operated Vehicle (ROV)  - ACAN

K0F72-136203/A
Yamamoto, Albert
Telephone No. - (604) 775-7549
Fax No. - (604) 775-7526

Public Works and Government Services Canada (PWGSC) on behalf of
Environment Canada, intends to negotiate with VideoRay in
Pottstown, Pennsylvania, USA, for provision of the VideoRay P4
HY 300Base Remote Operated Vehicle.  The delivery date shall be
subject to manufacturer's availability.


Applications:

Our applications for the ROV include:

	Underwater investigation and inspection for pollution detection
and fugitive discharges;

	Sampling of items or substances suspected to be in
contravention of the Fisheries Act and/or the Canadian
Environmental Protection Act, 1999;

	Forensic evidence gathering.

The above operations will be conducted in low light conditions
as well as tight spaces or intakes on a regular basis.


Definition:

1.	VideoRay Pro 4 HY 300BASE configuration
2.	Monitor Package 15" Standard
3.	Pro 4 Industrial Hand Controller
4.	250 ft VideoRay ROV Tether
5.	Manipulator Arm with Pro 4 standard mounts
6.	Pro 4 ROV Maintenance Kit
7.	Recovery and Retrieval Tools Kit
8.	Laser Sea Beam Parallel Beam Scaler


Mandatory Specifications for the ROV:

1.	Depth Rating: Rated for depths of up to 1,000 feet in salt
water.

2.	Warranty: Minimum 2-years.

3.	Camera: High resolution colour and black & white camera with
a sensitivity of .004 lux in colour mode and a .0001 lux in
black & white mode.  This sensitivity allows for the required
illuminance and luminous emittance in the surface area of
operation to conduct inspections and investigations.  The ROV
will frequently be used in extremely low light and turbid
situations.  The presence of a camera specifically for these
conditions is mandatory.  In conditions where more light is
available, the use of colour video is preferred over black and
white.

4.	Sized to allow for manoeuvrability in tight spaces and allow
for inspection inside areas such as industrial outfalls and
intakes or narrow docks.  Also, sized to enter small areas due
to potential lack of water clarity and light. 

5.	Lighting for low light conditions: necessary as the ROV will
be used at depths in lakes and marine environments where there
is no light.  An LED Array with 32 emitters of 3,600 lumens is
required to beam in the area of operation.

6.	Sensors for depth, water temperature, internal temperature
and accelerometer (speed) are required to monitor these
variables to effectively pilot the ROV.

7.	Motor: of a sufficient thrust to be capable of overcoming the
drag and weight of sampling devices and tethers.

8.	Logistical requirements: compact enough for easy lifting,
packing in hard cases, storage and transportation to remote
locations by small vessel (rigid hull inflatable vessels RHIB):
weight for base ROV fewer than 20 pounds with full ballast and
total unit under 100 pounds, less than 15 inches length, 15
inches in width, and 15 inches in height.  This size also meets
the manoeuvrability requirements above.
 
9.	Monitors: makes the image viewable by the ROV camera.  An
additional 15-inch monitor allows for the images to be seen
clearly while providing viewing space for multiple application
windows.  

10.	Hand controllers: used to operate the ROV from the surface. 
 The controllers are used to manually direct the ROV and pilot
the unit.  An additional industrial hand controller is required
to remotely operate and pilot the unit.

11.	Control Panel/Computer with operating software: requires
video and still image recording with date, time, depth, and
heading overlay to accurately document inspection and
investigation activities and evidence gathered.

12.	Tether: mateable and compatible to allow for increased
depths to be accessed by original and additional segments that
can connect, and to ensure that rock or vessel propellers do not
sever a sole connection.  

13.	Manipulator Arm: required to perform various hands-on
functions underwater such as collecting samples, recovering
objects up to 100 lb and untangling tether snags.  Able to be
opened and closed from the hand controller or control panel with
a maximum jaw opening of 2 inches and a depth rating of 1,000
feet. 

14.	Maintenance Kit: must include parts such as domes, seals,
and basic hardware.

15.	Retrieval Kit: must include accessories to allow for
securing evidence independent of the ROV - levering heavy items
from underwater areas.

16.	Laser Scaler: attachment for the ROV that is a measuring
device that projects vertical beams 3 inches apart for
estimating and measuring without tilting the mechanism.

17.	The ROV must have the option to add sensors and sonar on an
"as needed basis" as any additional operational requirements
develop.  A sensor such as one that detects hydrocarbons and
substances or compounds must be an option.  Software add-ons
should also be an option to support any upgraded features.

18.	 The ROV supplier must provide technical and operational
support for the ROV procured.

19.	The ROV supplier must provide training in the field covering
topics such as setup, operational capability, basic piloting,
cleaning and basic maintenance.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.