National Procurement Strategy: Office Equipment

Trade Agreement: NONE
Tendering Procedures: 
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
PROCUREMENT STRATEGY FOR OFFICE EQUIPMENT IS NOW FINALIZED

Public Works and Government Services Canada (PWGSC) thanks
government departments and suppliers who provided comments and
recommendations on the draft proposed National Procurement
Strategy for Office Equipment.

The feedback collected was valuable in ensuring that the final
strategy is aligned with industry's direction and client needs. 

ACCESS THE FINAL STRATEGY

Suppliers can access the final strategy on MERX. 

Government departments and agencies can access the final
strategy on GCPEDIA.

SUMMARY OF RECOMMENDATIONS

Significant insight was provided with respect to many elements
as highlighted below:
Emphasizing that Managed Print Services (MPS) is a service
rather than a product-based offering and the steps required to
effectively implement an MPS solution, including the structure
of contractual and service level agreements; striking a balance
between relying on single vendors to provide far-reaching
solutions and the need to provide fair opportunities to all
suppliers;
Interest in government departments to move towards increased
efficiency through print environment optimization and effective
fleet management; need to continue emphasis on environmental
considerations, including emerging standards such as IEEE 1680.2
for imaging equipment; need for balance in applying controls to
enhance productivity instead of simply cutting costs;
Evolving trends concerning the needs of mobile workers and how
cloud computing underpins the service aspect of printing in the
future;
Providing focus on reduction of printing through the use of
business intelligence, leading to the planning and
implementation of rules-based solutions that provide enhanced
efficiency and effectiveness; and, finally
Insight on the expected next steps of MPS evolution, namely: 
Enterprise Content Management, 
Information workflow, and 
Configuration management.

The advice provided by industry will assist PWGSC with the
implementation of the final strategy including the promotion of
print optimization and better fleet management, maintaining and
improving the use of standing offers, and conducting MPS pilot
projects within the Government of Canada. Pilot projects will be
considered in cases where: 

Suppliers and government departments are in a state of readiness;
Potential risks and mitigation strategies have been identified;
and
Monitoring mechanisms have been identified to measure progress.

CONTACT US

If you have questions concerning the final strategy, send them
to PacOEqui@pwgsc-tpsgc.gc.ca.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.