Inserter Maintenance

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
BELL AND HOWELL CANADA LTD.
30 Mural Street, Unit# 6
Richmond Hill Ontario
Canada
L4B1B5
Nature of Requirements: 
E62ZR-150334/A
Naisby, John
Telephone No. - (604) 666-3695 (    )
Fax No. - (604) 775-7526

The Vancouver PWGSC office provides procurement services to the
public in English.

1.	Definition of Requirement
Public Works and Government Services Canada (PWGSC) has a
requirement for the on-site maintenance and support for their
twelve (12) Bell and Howell BH3500 high speed inline inserters
and related equipment and software. There are six (6) inserters
located at each production centre:

(a)	Quebec City Production Centre
	220 Rue Fortin, Suite 200
	Québec, QC G1M 3S5

(b)	Winnipeg Production Centre
	75 Bentall Street
	Winnipeg, MB R2X 3B4

2.	Applicable Trade Agreement(s)
The procurement is subject to the following trade agreements:
	- Agreement on Internal Trade (AIT)
	- North American Free Trade Agreement (NAFTA)
	- World Trade Organization - Agreement on Government
Procurement (WTO-AGP)

3.	Justification for the Pre-Identified Supplier
Bell and Howell Canada Ltd. Is the Original Equipment
Manufacturer (OEM) of the inserters and intellectual property
(IP) holder of the software that operates the equipment. Bell
and Howell Canada Ltd. does not sell its equipment through
distributors or train other suppliers to maintain its equipment
and software. 

4. 	Government Contracts Regulations Exception(s)
The following exception to the Government Contracts Regulations
is invoked for this procurement under Section 6 (d) "only one
person is capable of performing the work".

5.	Exclusions and/or Limited Tendering Reasons
The following exclusion(s) and/or limited tendering reasons are
invoked under the section of the trade agreement(s) specified.

	Agreement on Internal Trade (AIT) - Article 506 12. (b) where
there is an absence of competition for technical reasons and the
goods or services can be supplied by a particular supplier and
no alternative or substitute exists;

	North American Free Trade Agreement (NAFTA) - Article 1016 2.
(b) where, for works of art, or for reasons connected with the
protection of patents, copyrights, or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no resonable
alternative or substitute exists;

World Trade Organization - Agreement on Government Procurement
(WTO-AGP) - Article XV.1 (a) protection of exclusive rights,
such as patents or copyrights, or in the absence of competition
for technical reasons, the products or services can be supplied
only by a particular supplier and no reasonable alternative or
substitute exists.

6.	The Period of the Proposed Contract
The proposed Contract is for a period of two (2) years, from
March 8, 2015 to March 7, 2017 plus two (2) optional one (1)
year periods.

7.	Name and Address of Pre-Identified Supplier

	Name:		Bell and Howell Canada Ltd.	
	Address:	30 Mural Street, Unit #6
			Richmond Hill, ON L4B 1B5
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.