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Temporary Help Services in BC & Yukon Reg.

Solicitation number 66XSB-111000/B

Publication date

Closing date and time 2013/11/18 17:00 EST

Last amendment date

    Trade Agreement: NONE
    Tendering Procedures: All interested suppliers may submit a bid
    Attachment: None
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: Yes
    Nature of Requirements: 
    Temporary Help Services in British Columbia and Yukon Territories
    Solicitation No. 66XSB-111000/B 
    Perez, Elizabeth
    Pacific Region Temporary Help Authority, Supply Officer
    Public Works and Government Services Canada
    12th Floor - 800 Burrard Street
    Vancouver, B.C.  V6Z 2V8
    Telephone No. - (604) 775-7690 
    Fax No. - (604) 775-7526
    This PWGSC office provides procurement services to the public in
    Title:	Temporary Help Services in British Columbia and Yukon
    New Aboriginal and non-aboriginal offers will be accepted every
    six (6) months
    YEAR 1 - 2nd Closing -2:00 p.m. (PST Vancouver) Monday, Nov. 19,
    OPTION YEAR  - 3rd Closing - 2:00 p.m. (PDT Vancouver) Friday,
    May 17, 2013 
    OPTION YEAR - 4th Closing - 2:00 p.m. (PST Vancouver)  Monday,
    Nov 18, 2013 
    To provide Temporary Help Services to federal government
    departments and agencies in one or more of the listed geographic
    AREAS* (excluding the National Capital Area) on an as and when
    requested basis for call-ups generated from Regional Master
    Standing Offers (RMSOs) from 1 June 2012 (or award whichever is
    later) to the 31 May 2013 with an offer to extend for an
    additional one year period from 1 June 2013 to 31 May 2014.  
    Offers are accessible by users through an electronic catalogue,
    refreshed every six (6) months, to enable new suppliers to
    become Standing Offer Holders and existing Standing Offer
    Holders to adjust their rates or contacts or qualify for Areas
    for which they did not initially qualify.
    Regional Master Standing Offers will be available for use by
    clients to meet their Temporary Help Services requirements.
    Temporary Help Services may be required from Standing Offer
    Holders who, as course of business, provide the services of many
    employees (perhaps simultaneously) to others on a temporary
    basis when the incumbent is absent for a period of time; during
    a temporary workload increase, or a position is in process of
    being staffed. The Standing Offer Holder will be responsible to
    prescreen, pre-train and pay benefits for their Temporary Help
    The Temporary Help Services available through this Standing
    Offer include services commonly available in each category:
    Administrative Support, 
    Professional and Administrative,
    Technical and Operational, 
    Telecommunications and Engineering
    Services which are further broken down into classifications as
    evidenced by referring to the spreadsheets and classification
    descriptions viewable at
    There is a security requirement associated with this
    requirement. For additional information, consult Part 4,
    Evaluation Procedures, Part 6 - Security and Insurance
    Requirements and Part 7A - Standing Offer. Offerors should
    consult the Security Requirements for PWGSC Bid Solicitations -
    Instructions for Bidders"
    document on the Departmental Standard Procurement Documents Web
    For those offerors who have usernames and passwords to update
    their rates and contacts at, the system will be shut
    down from midnight before the tender closing to the last day in
    order to update changes.  If Current Offerors have not updated
    the system prior to it being shut down, a spreadsheet may be
    submitted to, as long as it is
    received before solicitation closing above.
    Offerors may provide feedback on their implemented environmental
    programs at any time to
    During the period of the Standing Offer, there may be changes
    which will be communicated as a Solicitation Amendment; as an
    e-mail to listed Offerors' contacts; and/or as a posting on the
    An e-mail award will be sent to confirm adoption of the terms.
    NEW OFFERORS who haven't yet been qualified and who wish to
    provide Temporary Help Services in any of the identified AREAS*
    are to submit a completed technical proposal as indicated in the
    bid document up to the closing date.
    *The offers are to be submitted relative to any of the following
    urban AREAS:
    BC Northern British Columbia
    BC Vancouver Island
    BC Vancouver, Fraser Valley
    YT Yukon
    For each AREA* quoted, only one offer per legal entity will be
    accepted and offers from separate divisions of the same firm
    will not be accepted. In addition to other mandatory criteria
    identified in the solicitation, the Offeror must:
    a.    Occupy a fully-operational permanent commercial office
    open during normal business hours (7-1/2 hours per day) with a
    minimum staff of two (2) full time employees dedicated to the
    supply of Temporary Help Services for the AREA* and respond to
    client calls within four (4) hours.
    b.    Have been in business for at least one (1) year and at
    least three (3) months' experience in the provision of Temporary
    Help Services in the quoted AREA*, for all quoted
    c.    Initially submit their completed Pricing/Basis of Payment
    in the form identified, for each quoted AREA*. (the
    pricing/basis of payment Excel spreadsheets are downloadable
    from ) and completed
    certifications contained within the solicitation. ONLY Pricing
    files may be e-mailed to the Standing Offer Authority.
    A fax or e-mail confirmation will be sent to acknowledge receipt
    of rates received electronically.
    d.    Provide three (3) positive letters of reference from major
    clients of your temporary help services in the AREA*.
    e.    Provide details of your testing and quality control
    The methodology is summarized below.
    1.    New Temporary Help Offerors submitting proposals meeting
    the mandatory criteria will be included in the financial
    evaluation every six (6) months
    2.  Successful Offerors are given User Names and Passwords to
    access the internet site:  to change their
    company information or propose new rates for possible adoption
    into the following six month catalogue. They also have the
    ability to view their competitors' rates and the Client
    Catalogue procedures.
    3.    Rates posted on the site and new offeror spreadsheets are
    uploaded, according to the schedule identified in Annex "F" of
    the RFSO, evaluated to eliminate high rates (as detailed in the
    solicitation document) and the information populates the revised
    six month catalogue.
    4.    Federal Government Clients (without internet access) are
    able to view the catalogue on the Federal Government Intranet at
    5.    Clients have the ability to send e-mail orders directly to
    the Offerors.
    Feedback and Questions are welcomed and should be sent by e-mail
    to Elizabeth Perez at the following e-mail address: 
    NOTE:  If interested, other Request for Standing Offers for
    additional areas are addressed with:
    Solicitation No.  EW479-120783/A for
    	AB Edmonton
    	NT Yellowknife
    	NU Nunavut
    Solicitation No.  EW478-120771/A for:
    	AB Calgary
    	AB Drumheller
    	AB Lethbridge
    	AB Medicine Hat
    	AB Red Deer/Bowden/Lacombe
    Solicitation No.  EV394-120786/A for:
    	SK Prince Albert
    	SK Regina
    	SK Saskatoon
    Solicitation No. ET959-120660/B for
    	MB Winnipeg/Stony Mountain/Selkirk
    	MB Brandon/ Shilo
    Solicitation No. E6TOR-11RM01/A for
    	ON Barrie/ Borden/ Collingwood/ Owen Sound/ Parry Sound
    	ON Brockville/ Prescott
    	ON Burlington/ Hamilton/ Milton/ Jerseyville/ Dundas/ Stoney
    Creek/ Grimsby/ Chatham/ Windsor
    	ON Cornwall
    	ON Guelph/ Kitchener
    	ON Kingston
    	ON London
    	ON Niagara Falls/ St.Catharines/ Welland
    	ON North Bay/ Sudbury
    	ON Pembroke
    	ON Peterborough
    	ON Sarnia
    	ON Sault Ste. Marie
    	ON Thunder Bay
    	ON Timmins
    	ON Toronto
    	ON Trenton/ Belleville
    Solicitation No. EA372-110002/A for:
    	NL Newfoundland and Labrador
    	NS Halifax Truro Kentville Bridgewater Yarmouth Amherst & Cape
    Solicitation No. E6095-120002/A for:
    	NB New Brunswick
    	PE Prince Edward Island/.
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • No trade agreements are applicable to this solicitation process

    Partner with another business

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Perez, Elizabeth
    (604) 775-7690 ( )
    (604) 775-7526
    800 Burrard Street, 12th Floor
    800, rue Burrard, 12e etage
    Vancouver, BC, V6Z 2V8

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

    Access the Getting started page for details on how to bid, and more.

    Eligibility and terms and conditions

    Government of Canada tender and awards notices, solicitation documents, and other attachments are fully accessible and available free of charge and without having to register on CanadaBuys.

    Information may be available on another source prior to being available on CanadaBuys. You may have received this information through a third-party distributor. The Government of Canada is not responsible for any tender notices and/or related documents and attachments not accessed directly from

    Government of Canada tender or award notices carry an OpenGovernment License - Canada that governs its use. Related solicitation documents and/or tender attachments are copyright protected. Please refer to our terms and conditions page for more information.

    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    British Columbia

    Support for small and medium businesses

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