Scanner Widetek 36DS

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Technimédias C.G. inc.
710 rue Bouvier, suite # 102
Québec Quebec
Canada
G2J1C2
Nature of Requirements: 
Scanner Widetek 36DS

EN929-150366/A
Perez, Elizabeth
Telephone No. - (604) 775-7690 (    )
Fax No. - (604) 775-7526
Email: Elizabeth.Perez@pwgsc-tpsgc.gc.ca

The PWGSC office provides procurement services to the public in
English.

TITLE: Scanner Widetek 36DS
  

Advance Contract Award Notice (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, on or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.

1.  Definition of the requirement

The Department of Public Works and Government Services Canada
need one duplex scanner large format, WideTek 36 DS, capable of
scanning both sides in one pass.  This requirement must include
the delivery, installation, onsite training and  must have a 12
months on-site warranty, parts, labor and travel included with
an option of additional coverage up to 24 months.

Options for the delivery of  one additional unit  may be
exercised at the discretion of PWGSC, and if exercised must also
include the delivery, installation, onsite training, a 12 months
on-site warranty, parts, labor and travel included with an
option of additional coverage up to 24 months.

Background

The Department of Public Works and Government Services Canada on
behalf of its client, Library and Archives Canada has the need
to scan documents from the First World War.  

There is a large volume of archived images (est. 18M) which
comes in a variety of sizes and paper quality.  Given the age
and importance of these documents, it must be handled with
extreme care in order to preserve its condition.  The capability
of a duplex scanner that can scan both sides in one pass and in
various sizes will help minimize possible damages to these
documents.

The scanned images will be made available through the Library
and Archives Canada website for public viewing. 

 2.  Criteria for assessment of the Statement of Capabilities

Any interested supplier must demonstrate by way of a statement
of capabilities that its scanner meets the following
requirements:

1)	Scans double sided documents up to 36 inches wide in one pass.
2)	Must be equipped with two camera boxes, both consisting of
three CCD systems integrated                    	135,000 pixels
into the upper and lower part of the device. 
3)	Must have software that separates the scanned document into
four single images, capturing the 		left and right half of the
front and back, in one single step. 
4)	Must scan color 12.4 inches per second. 

5)	 Must have an optical resolution of 1200 x 600 DPI. 
6)	 Must have white LED lamps, IR/UV free. 
7)	 The scanning should be done from the front, up and display
in real time. 
8)	 Editing images without rescanning the document. 
9)	 Must have dust-free camera technology. 
10)	 Must provide maintenance and troubleshooting remotely.

3.  This procurement is subject to the following trade
agreement(s)

Agreement on Internal Trade (AIT)
North American Free Trade Agreement (NAFTA)

4.  Justification for the Pre-Identified Supplier

It is  proposed to negotiate and issue a contract with Le Groupe
A & A (TechMédias) Inc. , which is the exclusive distributor for
Canada, for the sale and after-sales service for the company
Image Access, manufacturing large format duplex scanner duplex. 

It is the only large format duplex scanner currently found on
the market.

5.  Government Contracts Regulations Exception

The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - "only
one person is capable of performing the work".

6.  Limited Tendering Reasons

The following limited tendering reasons are invoked under the
(section of the trade agreement(s) specified):

Agreement on Internal Trade (AIT) - Article 506 Item 12b. Where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitue exists.

North American Free Trade Agreement (NAFTA) - Article 1016 Item
2b.  Where for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons and the goods or services can
be supplied only by a particular supplier and no reasonable
alternative or substitute exists.

7.  Period of the proposed contract or delivery date

Scanners are required within a maximum period of 30 days from
the date of signing the contract. This condition also applies
for the optional unit.
  
8.  Cost estimate of the proposed contract

The estimated value of the contract, including any option is $
68 800.00 (GST and QST extra).

9.  Name and address of the pre-identified supplier

Le Groupe A & A (TechMédias) Inc.
710, rue Bouvier, Suite #102
Québec (QC) G2J 1C2.


10.  Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing to the contact person identified in this notice on or
before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the
advertised requirements.

11.  Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of
capabilities is on or before July 18, 2014 at 2:00 P.M. PDT. 

12.  Inquiries and statements of capabilities are to be directed
to:

Elizabeth Perez 
Supply Officer
Public Works and Government Services Canada
#219 - 800 Burrard Street
Vancouver, BC  V6Z 0B9
Telephone No.: (604) 775-7690 
Facsimile No.:  (604) 775-7526
Email: Elizabeth.Perez@pwgsc-tpsgc.gc.ca







Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.