Scanner Widetek 36DS

Solicitation number EN929-150366/A

Publication date

Closing date and time 2014/07/18 17:00 EDT


    Description
    Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
    Tendering Procedures: Generally only one firm has been invited
    to bid
    Attachment: None
    Non-Competitive Procurement Strategy: Exclusive Rights
    Comprehensive Land Claim Agreement: No
    Vendor Name and Address: 
    Technimédias C.G. inc.
    710 rue Bouvier, suite # 102
    Québec Quebec
    Canada
    G2J1C2
    Nature of Requirements: 
    Scanner Widetek 36DS
    
    EN929-150366/A
    Perez, Elizabeth
    Telephone No. - (604) 775-7690 (    )
    Fax No. - (604) 775-7526
    Email: Elizabeth.Perez@pwgsc-tpsgc.gc.ca
    
    The PWGSC office provides procurement services to the public in
    English.
    
    TITLE: Scanner Widetek 36DS
      
    
    Advance Contract Award Notice (ACAN)
    
    An ACAN is a public notice indicating to the supplier community
    that a department or agency intends to award a contract for
    goods, services or construction to a pre-identified supplier,
    thereby allowing other suppliers to signal their interest in
    bidding, by submitting a statement of capabilities. If no
    supplier submits a statement of capabilities that meets the
    requirements set out in the ACAN, on or before the closing date
    stated in the ACAN, the contracting officer may then proceed
    with the award to the pre-identified supplier.
    
    1.  Definition of the requirement
    
    The Department of Public Works and Government Services Canada
    need one duplex scanner large format, WideTek 36 DS, capable of
    scanning both sides in one pass.  This requirement must include
    the delivery, installation, onsite training and  must have a 12
    months on-site warranty, parts, labor and travel included with
    an option of additional coverage up to 24 months.
    
    Options for the delivery of  one additional unit  may be
    exercised at the discretion of PWGSC, and if exercised must also
    include the delivery, installation, onsite training, a 12 months
    on-site warranty, parts, labor and travel included with an
    option of additional coverage up to 24 months.
    
    Background
    
    The Department of Public Works and Government Services Canada on
    behalf of its client, Library and Archives Canada has the need
    to scan documents from the First World War.  
    
    There is a large volume of archived images (est. 18M) which
    comes in a variety of sizes and paper quality.  Given the age
    and importance of these documents, it must be handled with
    extreme care in order to preserve its condition.  The capability
    of a duplex scanner that can scan both sides in one pass and in
    various sizes will help minimize possible damages to these
    documents.
    
    The scanned images will be made available through the Library
    and Archives Canada website for public viewing. 
    
     2.  Criteria for assessment of the Statement of Capabilities
    
    Any interested supplier must demonstrate by way of a statement
    of capabilities that its scanner meets the following
    requirements:
    
    1)	Scans double sided documents up to 36 inches wide in one pass.
    2)	Must be equipped with two camera boxes, both consisting of
    three CCD systems integrated                    	135,000 pixels
    into the upper and lower part of the device. 
    3)	Must have software that separates the scanned document into
    four single images, capturing the 		left and right half of the
    front and back, in one single step. 
    4)	Must scan color 12.4 inches per second. 
    
    5)	 Must have an optical resolution of 1200 x 600 DPI. 
    6)	 Must have white LED lamps, IR/UV free. 
    7)	 The scanning should be done from the front, up and display
    in real time. 
    8)	 Editing images without rescanning the document. 
    9)	 Must have dust-free camera technology. 
    10)	 Must provide maintenance and troubleshooting remotely.
    
    3.  This procurement is subject to the following trade
    agreement(s)
    
    Agreement on Internal Trade (AIT)
    North American Free Trade Agreement (NAFTA)
    
    4.  Justification for the Pre-Identified Supplier
    
    It is  proposed to negotiate and issue a contract with Le Groupe
    A & A (TechMédias) Inc. , which is the exclusive distributor for
    Canada, for the sale and after-sales service for the company
    Image Access, manufacturing large format duplex scanner duplex. 
    
    It is the only large format duplex scanner currently found on
    the market.
    
    5.  Government Contracts Regulations Exception
    
    The following exception to the Government Contracts Regulations
    is invoked for this procurement under subsection 6(d) - "only
    one person is capable of performing the work".
    
    6.  Limited Tendering Reasons
    
    The following limited tendering reasons are invoked under the
    (section of the trade agreement(s) specified):
    
    Agreement on Internal Trade (AIT) - Article 506 Item 12b. Where
    there is an absence of competition for technical reasons and the
    goods or services can be supplied only by a particular supplier
    and no alternative or substitue exists.
    
    North American Free Trade Agreement (NAFTA) - Article 1016 Item
    2b.  Where for works of art, or for reasons connected with the
    protection of patents, copyrights or other exclusive rights, or
    proprietary information or where there is an absence of
    competition for technical reasons and the goods or services can
    be supplied only by a particular supplier and no reasonable
    alternative or substitute exists.
    
    7.  Period of the proposed contract or delivery date
    
    Scanners are required within a maximum period of 30 days from
    the date of signing the contract. This condition also applies
    for the optional unit.
      
    8.  Cost estimate of the proposed contract
    
    The estimated value of the contract, including any option is $
    68 800.00 (GST and QST extra).
    
    9.  Name and address of the pre-identified supplier
    
    Le Groupe A & A (TechMédias) Inc.
    710, rue Bouvier, Suite #102
    Québec (QC) G2J 1C2.
    
    
    10.  Suppliers' right to submit a statement of capabilities
    
    Suppliers who consider themselves fully qualified and available
    to provide the goods, services or construction services
    described in the ACAN may submit a statement of capabilities in
    writing to the contact person identified in this notice on or
    before the closing date of this notice. The statement of
    capabilities must clearly demonstrate how the supplier meets the
    advertised requirements.
    
    11.  Closing date for a submission of a statement of capabilities
    
    The closing date and time for accepting statements of
    capabilities is on or before July 18, 2014 at 2:00 P.M. PDT. 
    
    12.  Inquiries and statements of capabilities are to be directed
    to:
    
    Elizabeth Perez 
    Supply Officer
    Public Works and Government Services Canada
    #219 - 800 Burrard Street
    Vancouver, BC  V6Z 0B9
    Telephone No.: (604) 775-7690 
    Facsimile No.:  (604) 775-7526
    Email: Elizabeth.Perez@pwgsc-tpsgc.gc.ca
    
    
    
    
    
    
    
    Delivery Date: Above-mentioned
    
    You are hereby notified that the government intends to negotiate
    with one firm only as identified above. Should you have any
    questions concerning this requirement, contact the contracting
    officer identified above.
    
    An Advance Contract Award Notice (ACAN) allows departments and
    agencies to post a notice, for no less than fifteen (15)
    calendar days, indicating to the supplier community that it
    intends to award a good, service or construction contract to a
    pre-identified contractor. If no other supplier submits, on or
    before the closing date, a Statement of Capabilities that meets
    the requirements set out in the ACAN, the contracting authority
    may then proceed with the award.  However, should a Statement of
    Capabilities be found to meet the requirements set out in the
    ACAN, then the contracting authority will proceed to a full
    tendering process.
    
    Suppliers who consider themselves fully qualified and available
    to provide the services/goods described herein, may submit a
    statement of capabilities in writing to the contact person
    identified in this Notice on or before the closing date of this
    Notice. The statement of capabilities must clearly demonstrate
    how the supplier meets the advertised requirements.
    
    The PWGSC file number, the contracting officer's name and the
    closing date of the ACAN must appear on the outside of the
    envelope in block letters or, in the case of a facsimile
    transmission, on the covering page.
    
    The Crown retains the right to negotiate with suppliers on any
    procurement.
    
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canada-Panama Free Trade Agreement
    • Agreement on Internal Trade (AIT)
    • Canada-Colombia Free Trade Agreement
    • Canada-Peru Free Trade Agreement (CPFTA)
    • North American Free Trade Agreement (NAFTA)

    Reason for limited tendering

    A contracting officer can use limited tendering for specific reasons outlined in the applicable trade agreements. The reason for this contract is described below:

    • Exclusive Rights

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    Contact information

    Contracting organization

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Contracting authority
    Perez, Elizabeth
    Phone
    (604) 775-7690 ( )
    Fax
    (604) 775-7526
    Address
    219 - 800 Burrard Street
    800, rue Burrard, pièce 219
    Vancouver, BC, V6Z 0B9

    Buying organization(s)

    Organization
    Public Works and Government Services Canada
    Address
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Canada
    Bidding details

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    Summary information

    Notice type
    Advance Contract Award Notice
    Language(s)
    English, French
    Region(s) of delivery
    Quebec (except NCR)
    Procurement method
    Non-Competitive
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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