Bobcat TOOLCAT

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: All interested suppliers may submit a bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Surfwood Equipment Limited Partnership
10240 Grace Road
Surrey British Columbia
Canada
V3V3V6
Nature of Requirements: 

Bobcat TOOLCAT

21847-160144/A
Dunsmore, Adrianne
Telephone No. - (604) 775-8017 (    )
Fax No. - (604) 775-7526 (    )

Line 1, Bobcat TOOLCAT


1. Definition
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement ofcapabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Requirement 
Correctional Services Canada has a requirement for the supply of one (1) multipurpose grounds maintenance machine for the Kwikwexwelph Healing Village, Harrison Mills, BC. The Kwikwexwelph Healing Village (KHV) is limited in space, with rough, sloped terrain, and requires a machine ableto navigate that terrain without the need for regular repairs. The machine must be capable of operating on narrow pathways and maneuvering in tight spaces. In order to ensure that KHV’s ground maintenance is carried out in an efficient and cost effective manner, the machine must also be able to use a number of attachments (as listed below) and must be able to use rear and front attachments simultaneously.

3. Criteria for assessment of the Statement of Capabilities: Minimum Essential Requirements 
Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets the following requirements. 
The machine must, either as the base model or with attachments, meet the following mandatory criteria:
3.1 4 X 4 drive train
3.2 4 wheel turning
3.3 all-wheel steering
3.4 power steering with tilt steering wheel 
3.5 full time four-wheel drive
3.6 four wheel independent suspension
3.7 keyless ignition
3.8 cab enclosure with heater and air conditioning
3.9 Roll Over Protective Structure (ROPS) in compliance with the Society of Automotive Engineers (SAE) J1040 requirements. 
3.10 Falling Object Protective Structure (FOPS) in compliance with SAE-J1043 requirements.
3.11 lights
 a) front work lights
 b) tail lights
 c) brake lights
 d) headlights
 e) rear work lights
 f)  hazard lights
 g) dome light
3.12 rearview and side mirrors
3.13 horn
3.14 turn signals
3.15 backup alarm
3.16 engine block heater
3.17 able to operate on pathways and sidewalks as narrow as 5ft in width
3.18 able to operate on sloped (minimum 8% incline), rough terrain, and gravel without the need for regular repairs
3.19 able to operate at an altitude of 1000ft above sea level
3.20 able to operate front and back attachments simultaneously
3.21 able to remove sand and snow in tight areas (70” wide) with a minimum snow bucket volume of 68”
3.22 Forklift capability for smaller loads (40” X 48”)
3.23 Dump-box volume capacity of 200lbs, capable of delivering smaller payloads in and around tight areas (70” wide)
3.24 4000lb/1810 kg towing capacity 
3.25 Dozer blade size requirements:
a) minimum/maximum width: 60”/70”
b) minimum/maximum height:20”/30”  
3.26 include a snow blade for pushing snow in tight areas and for general snow removal
3.27 include a sweeper for grooming paved areas and retrieval of winter sand and gravel 
3.28 include an industrial grapple for moving logs and debris
3.29 include a general ground bucket for work capability in tight areas (70” wide)
3.30 One (1) year warranty, unlimited hours

4. Applicability of the trade agreement(s) to the procurement 
This procurement is subject to the following trade agreements: 
Agreement on Internal Trade (AIT) 
North American Free Trade Agreement (NAFTA)
Chile-Canada Free Trade Agreement
Columbia-Canada Free Trade Agreement
Honduras-Canada Free Trade Agreement
Panama-Canada Free Trade Agreement
Korea-Canada Free Trade Agreement

5. Justification for the Pre-Identified Supplier 
The Bobcat 5600 Toolcat is the only known machine on the market that meets or exceeds the mandatory requirements. Westerra Equipment LP is the only distributer permitted to deliver to this location as per Bobcat’s policies pertaining to territorial assignments.

6. Government Contracts Regulations Exception 
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6 (d) “Only One Person or Entity Capable of Performing the Contract”.

7. The period of the proposed contract or the delivery date 
The machine must be delivered on or before March 31, 2017. 

8. A cost estimate of the proposed contract 
The estimated value of the contract is $102,455.00 (not including GST). 

9. Name and address of the pre-identified supplier: 
Westerra Equipment LP
31260 South Fraser Way
Abbotsford, BC
V2T 6L5

10. Suppliers' right to submit a statement of capabilities 
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

11. The closing date for a submission of a statement of capabilities. 
The closing date and time for accepting statements of capabilities is January 19, 2017 at 2:00 pm PST. 

12. Inquiries and submission of statements of capabilities 
Inquiries and statements of capabilities are to be directed to: 

Adrianne Dunsmore
A/Supply Officer, Vancouver Acquisitions
Acquisitions and Compensation
Public Works and Government Services Canada 
Suite 219 - 800 Burrard Street, Vancouver, BC, V6Z 0B9   
Tel: 604-775-8017
Fax: 604-775-7526
E-mail: Adrianne.Dunsmore@tpsgc-pwgsc.gc.ca  

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendardays, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of thisNotice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.