Digital Microscope

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Keyence Canada Inc.
6775 Financial Drive
Suite 202
Mississauga Ontario
Canada
L5N0A4
Nature of Requirements: 

Digital Microscope

31019-197394/A
Dunsmore, Adrianne
Telephone No. - (604) 351-7735 (    )
Fax No. - (604) 775-7526 (    )
Email - adrianne.dunsmore@pwgsc.gc.ca

1. Definition
An Advance Contract Award Notice (ACAN) is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.

2. Requirement 
The National Research Council of Canada (NRC) has a requirement for the supply and delivery of one (1) 4K digital microscope to Vancouver, British Columbia. NRC Vancouver delivers advanced technologies to Canada’s energy and mining sectors by transforming scientific discoveries into applications for industry. To deliver this service NRC requires equipment for high definition microstructure characterization of mining wear materials, failure analysis of engineering components, and topography of secondary minerals. The scope of work includes the supply, delivery and installation of the system to NRC Vancouver, and training on the use of equipment.

3. Criteria for assessment of the Statement of Capabilities: Minimum Essential Requirements 
Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets the following requirements. 

The microscope must, either as the base model or with attachments, meet the following mandatory criteria:

3.1 The digital microscope must have the components of controller, image capture camera, focus view camera, objective lens, lighting and observation unit, stage, measurement and analysis software, and development tool.
3.2 The controller must have a handheld controller.
3.3 The controller must be able to connect and control two imaging systems at the same time.
3.4 The controller must have a 4K display monitor with 3840 × 2160 pixels.
3.5 The image capture camera must have a 4K image sensor with 4024 × 3036 pixels.
3.6 The image capture camera must have a standard resolution of 2880 × 2160. 
3.7 The image capture camera must have a still resolution of 12000 x 9000.
3.8 The image capture camera must have a frame rate of 30 frames/second.
3.9 The focus view camera must be able to view the said objective lens and the target simultaneously for easy and intuitive focus adjustment. 
3.10 The objective lens must have the magnification of 20x ~ 2500x.
3.11 The objective lens must be switched in automatic mode.
3.12 The lighting and observation unit must be able to provide functions of brightfield lighting, darkfield lighting, mixed lighting, transmitted light, polarized light, diffused light, differential interference contrast (DIC), glare removal, reflection removal, high dynamic range (HDR) imaging, multi-lighting, optical shadow effect mode, and fine-shot.
3.13 The multi-lighting function must be able to capture omnidirectional lighting data with the saved image and play it back later with the lighting direction changed.
3.14 The optical shadow effect mode must be able to make subtle contours stand out and enhance uneven surfaces and stains.
3.15 The fine-shot function must be able to remove the aberration characteristics of the said objective lens.
3.16 The stage must be able to move in X direction from 0 to 100 mm, Y direction from 0 to 100 mm, and Z direction from 0 to 50 mm.
3.17 The stage must be able to move in X, Y and Z direction in automatic mode.
3.18 The stage must be able to rotate from 0 to 360°.
3.19 The rotation must be indicated by a rotation angle sensor.
3.20 The objective lens must be able to tilt from -60° to 90°.
3.21 The tilt must be indicated by a tilt angle sensor.
3.22 The measurement and analysis software must be able to conduct 2D/3D image stitching, 2D/3D measurement, roughness measurement, edge detection, surface topography, grain and particle analysis, and contamination analysis.
3.23 The image stitching must be able to handle up to 50000 × 50000 pixels
3.24 The development tool must provide remote control dynamic link library (DLL) as application programming interface (API).
3.25 The development tool must be working in C, C++, C# and VB environment.
3.26 The digital microscope must be provided with a user manual in English in paper or digital format upon delivery of the equipment.
3.27 Training must be included
3.28 The training must be provided in English and during NRC-Vancouver’s work hours to a minimum of three users during commissioning.
3.29 The training must cover the following elements: operation, programming, and maintenance.
3.30 The digital microscope must be delivered and installed at:
  NRC-Vancouver site
  4250 Wesbrook Mall
  Vancouver, BC V6T 1W5
3.31 The client, NRC-Vancouver site, will be responsible for the unloading.
3.32 Commissioning must be completed with a maximum of fifteen days following the delivery of the equipment to the Vancouver site.

4. Applicability of the trade agreement(s) to the procurement 
This procurement is subject to the following trade agreements: 
Agreement on Internal Trade (AIT) 
North American Free Trade Agreement (NAFTA)

5. Justification for the Pre-Identified Supplier 
The Keyence 4K digital microscope VHX-7000 is the only known microscope on the market that meets or exceeds the mandatory requirements. Keyence Canada Inc. is the only distributer permitted to deliver to this location as per Keyence policies pertaining to territorial assignments.

6. Government Contracts Regulations Exception 
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6 (d) “Only One Person or Entity Capable of Performing the Contract”.

7. The period of the proposed contract or the delivery date 
The machine must be delivered on or before March 31, 2020. 

8. A cost estimate of the proposed contract 
The estimated value of the contract is $75,000.00 - $85,000.00 (not including tax). 
9. Name and address of the pre-identified supplier: 

Keyence Canada Inc.
6755 Financial Drive #202
Mississauga ON
L5N 0A4

10. Suppliers' right to submit a statement of capabilities 
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN, may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

11. The closing date for a submission of a statement of capabilities. 
The closing date and time for accepting statements of capabilities is January 28, 2020 at 2:00 pm PST. 

12. Inquiries and submission of statements of capabilities 

Inquiries and statements of capabilities are to be directed to: 

Adrianne Dunsmore
Supply Officer, Vancouver Acquisitions
Acquisitions and Compensation
Public Works and Government Services Canada 
Suite 219 - 800 Burrard Street, Vancouver, BC, V6Z 0B9   
Tel: 604-351-7735
Fax: 604-775-7526
E-mail: Adrianne.Dunsmore@tpsgc-pwgsc.gc.ca  

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.