ACAN - MAGNETIC SIGNATURE SYSTEM

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
BARTINGTON INSTRUMENTS LTD
10 THORNY LEYS BUSINESS PARK
United Kingdom
0X87GE
Nature of Requirements: 
ACAN - MAGNETIC SIGNATURE SYSTEM

W8482-145967/A
Kobenter, Hélène
Telephone No. - (250) 363-3404 (    )
Fax No. - (250) 363-3344


1) ADVANCE CONTRACT AWARD NOTICE (ACAN)

An ACAN is a public notice indicating to the supplier community
that a department or agency intends to award a contract for
goods, services or construction to a pre-identified supplier,
thereby allowing other suppliers to signal their interest in
bidding, by submitting a statement of capabilities. If no
supplier submits a statement of capabilities that meets the
requirements set out in the ACAN, or before the closing date
stated in the ACAN, the contracting officer may then proceed
with the award to the pre-identified supplier.


2) DEFINITION OF THE REQUIREMENT

The Department of National Defense (DND) has a requirement for
the supply of a Magnetic Signature Measurement and Analysis
System in support of its requirements for magnetic silencing of
its surface warship fleet at CFB Esquimalt, Victoria, British
Columbia, Canada.

The required Magnetic Signature Measurement and Analysis System
includes the following items:

ITEM 001: (Qty: 1 each) - Data Acquisition System with 1 Decaport
NSN: N6625-99-820-0376 - NCAGE: U8515
Bartington P/N DAS1-10

Item Description: Item 001, the "DAS" is the central, computer
based Data Acquisition and Analysis System which receives
analogue inputs from 10 Magnetic Sensors (Item 006) during
warship magnetic silencing treatments, converts the signals to
valid magnetic field readings, displays the readings for
operator analysis and builds a treatment file database.

ITEM 002: (Qty: 2 each) - Impulse Connector Cable; Custom Cable;
40 meters, 5 twisted pairs; Impulse XSE-10-CCP at wet end;
Amphenol 62GB-16J14-12PN at dry end
NSN: N6150-99-483-7620 - NCAGE: U8515
Bartington P/N MAG-03RC Cable Wet

Item Description: Item 002, the submersible portable cable,
allows Magnetometer sensor units to be placed in temporary
locations underwater at the bow and stern of warships undergoing
treatment.

ITEM 003: (Qty: 1 each) - Land Waterproof Extension Cable, 200
meters; 5 twisted pairs; Amphenol 62GB-11J14-12SN connector at
sensor end, Hirose RM15-TPD-10S connector at Instrumentation end
NSN: N6150-20-A0H-8363 - NCAGE: U8515
Bartington P/N MAG-03RC "Cable Extension Land 200m"

Item Description: Item 003, the cable extension land, allows
Magnetometer sensor units that have been placed in temporary
locations at the bow and stern of warships undergoing treatment,
to be connected to the "DAS" described at Item 001 or the
"Magmeter" described at Item 005.

ITEM 004: (Qty: 1 each) - Land Waterproof Extension Cable, 300
meters; 5 twisted pairs; Amphenol 62GB11J14-12SN connector at
sensor end, Hirose RM15-TPD-10S connector at Instrumentation end
NSN: N6150-20-A0H-8363 - NCAGE: U8515
Bartington P/N MAG-03RC "Cable Extension Land 300m"

Item Description: Item 004, the cable extension land, allows
Magnetometer sensor units that have been placed in temporary
locations at the bow and stern of warships undergoing treatment,
to be connected to the "DAS" described at Item 001, or the
"Magmeter" described at Item 005.

ITEM 005: (Qty: 2 each) - Magmeter Power Supply and Display Unit
NSN: N5998-99-837-3825 - NCAGE: U8515
Bartington P/N "Magmeter"

Item Description: Item 005, the "Magmeter", is a portable, ready
to use sensing implement which can display magnetometer readings
from one sensor item 006. It is meant to be used in interim ship
depermings in the event that proper sensor arrays have not been
installed. It lacks the advanced analysis and data storage
capability of the DAS (Item 001) but is still a highly reliable
instrument for conducting depermings.


ITEM 006: (Qty: 14 each) - 3-Axis Range Magnetometer
NSN: N6625-99-968-8803 - NCAGE: U8515
Bartington P/N MAG03RC300 with Impulse XSE-10-BCR connector

Item Description: Item 006, the MAG03RC300 units are the sensor
elements used to measure the ship's magnetic field before,
during and after magnetic silencing treatment. They are designed
for prolonged installation in permanent sensor arrays in the
seabed and are intended to remain underwater with no requirement
for servicing for a minimum of 5 years.


The Magnetic Signature Measurement and Analysis System equipment
must be rugged and easily deployable. Performance/Environmental
requirements for the equipment are as follows:

a) The Sensors must have a range installed MTBF of 75000 hours.
This is especially critical of the Magnetometers (Item 006 or
equivalent) which will be installed under the harbour seabed in
installations that are prohibitively difficult to access for
repairs and replacement.

b) The Sensors must accurately measure magnetic field in 3 axes,
with maximum error of 90 Nano-Teslas, over the range from -300
to +300 Micro-Teslas.

c) The Sensors must be submersible to 2000m.

d) The Sensors must operate over the range of -10o to +50o
Centigrade.

e) The Sensors must interface seamlessly with either the DAS
(Item 001 or equivalent) or the Magmeters (Item 005 or
equivalent) through the cabling system (Items 002, 003 and 004
or equivalents) provided.

f) The Data Analysis System must be supplied to accept inputs
from 10 Sensors, but will be expandable to accept up to 160
Sensors.

g) The Data Analysis System must be designed for mounting in
common, commercial, 19" rack mounts.

h) The Data Analysis System must use PC Hardware, and be
supplied with LabVIEW-based GUI and Analysis applications.

i) The DAS must operate in temperatures between 0 degree and 55
degrees Centigrade. It must be storable in temperatures between
-20 degrees and 70 degrees Centigrade.

j) With 10 sensors in operation (30 data channels), the DAS must
achieve a minimum of 16.67 kilo-samples per second, i.e. a
bandwidth of 8.33 kHz.


3) CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES
(MINIMUM ESSENTIAL REQUIREMENTS)
 
Any interested supplier must demonstrate by way of a statement
of capabilities that its system equipment offering meets the
performance and environmental requirements as described in
Paragraph 2.

Any interested supplier must demonstrate that they have either
designed and installed, or supplied the hardware for, a minimum
of 3 existing undersea magnetic signature range installations
with any Navy clients. These ranges must be based on the DAS
(Item 001 or equivalent) or a close internally designed and
produced variant, and the MAG03RC300 (Item 006 or equivalent) or
a close internally designed and produced variant.

Any interested supplier must demonstrate that the signal/power
electrical cabling systems they deliver with their range systems
have been adapted for optimal use in magnetic sensing and
analysis systems, whether the cabling systems are built on-site
or from a separate vendor.


4) APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT

This procurement is subject to the following trade agreements:
- Agreement on Internal Trade (AIT)
- North American Free Trade Agreement (NAFTA)


5) SET-ASIDE UNDER THE PROCUREMENT STRATEGY FOR ABORIGINAL
BUSINESS

Not Applicable


6) COMPREHENSIVE LAND CLAIM AGREEMENT(S)

Not Applicable


7) JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

The Vendor, Bartington Instruments, is the only known supplier
whose existing product offerings include affordable, high
performance Sensor and Analysis implements that can accomplish
all the following criteria:

The Vendor is the only known supplier who can deliver a System
that will meet the performance, environmental, and capability
requirements as described in Paras 2 and 3.

The Vendor's Sensor offerings can be used in a portable,
"interim" Sensor and Analysis fit. In this use of the equipment,
magnetometers are dangled from the bow and stern of the ship and
their outputs are fed to the treatment control centre which is
moored close to the ship undergoing treatment.

The same Sensor offerings as used in the portable system are
equally effective, and perfectly suited for use in a permanent
sensor array wherein the Sensors are installed in enclosures in
the seabed. This ensures complete inter-operability of the
permanent and interim Magnetic Signature Measurement and
Analysis Systems.

The Vendor is the only known supplier that offers a turnkey Data
Analysis System featuring the same GUI and analytical tools that
are presently used by DND's Range personnel.

The Vendor is the only known supplier that has enforced internal
design stewardship of the cabling systems needed to interface
their sensing elements and analytical instrumentation.

The Vendor is the only known supplier that can be the single
contractual source of delivery for the entire Magnetic Signature
Measurement and Analysis System.


8) GOVERNMENT CONTRACT REGULATIONS EXCEPTION(S):

The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection 6(d) "only one person is capable of performing the
work".


9) EXCLUSIONS AND/OR LIMITED TENDERING REASONS

The following limited tendering reasons are invoked under the:

- Agreement on Internal Trade (AIT) - Article 506.12(a) "to
ensure compatibility with existing products, to recognize
exclusive rights, such as exclusive licenses, copyright and
patent rights, or to maintain specialized products that must be
maintained by the manufacturer or its representative";

- North American Free Trade Agreement (NAFTA) - Article
1016.2(b) "where for works of art, or for reasons connected with
the protection of patents, copyrights or other exclusive rights,
or proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists"; and


10) OWNERSHIP OF INTELLECTUAL PROPERTY

Together with the DAS hardware (Item 001 or equivalent) the
Contractor will deliver a basic, fundamentally simple data
acquisition and analysis software system which will operate from
a LabVIEW GUI based application. It is highly likely that this
GUI will be enhanced and customized to fulfil the requirements
of DND Range Personnel. These enhancements and customizations
will be developed at DND expense, using DND resources, and
therefore will become the Intellectual Property of the Crown.


11) PERIOD OF THE PROPOSED CONTRACT OR DELIVERY DATE

Delivery will be FCA Free Carrier at Contractor's facility
Incoterms 2000.  All deliverables must be ready for pickup by
DND's designated carrier from the Contractor's facilityby NO
EARLIER THAN 01 APRIL 2014 but no later than 30 April 2014.

The Contractor is responsible for obtainingthe applicable export
license.


12) COST ESTIMATE OF THE PROPOSED CONTRACT

The estimated value of the contract is CAD $125,000, Applicable
Taxes extra.


13) NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER

Bartington instruments Ltd.
10 Thorney Leys Business Park
Witney, Oxford 0X8 7GE
United Kingdom


14) SUPPLIER'S RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES

Suppliers who consider themselves fully qualified and available
to provide the goods, services or construction services
described in the ACAN may submit a statement of capabilities in
writing, preferably by electronic mail (e-mail) to the contact
person identified in this notice on or before the closing date
of this notice.  The statement of capabilities must clearly
demonstrate how the supplier meets the advertised requirements.


15) CLOSING DATE FOR A SUBMISSION OF STATEMENT OF CAPABILITIES

The closing date and time for accepting statements of
capabilities is 2013-12-19 at 2:00 PM Pacific Standard Time
(PST).


16) ENQUIRIES AND SUBMISSION OF STATEMENT OF CAPABILITIES

Enquiries and Statements of capabilities are to be directed to:

Hélène Kobenter
Supply Officer
Public Works and Government Services Canada
Acquisitions Branch
1230 Government Street, Suite 401
Victoria, British Columbia
Canada V8W 3X4
Telephone: (250) 363-3404
Facsimile:   (250) 363-3344
E-mail address: Helene.Kobenter@pwgsc-tpsgc.gc.ca

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page, or in the subject line of
the e-mail.

This PWGSC office provides procurement services to the public in
English.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.