ACAN - Robotic Total Portable Stations Trimble SX10 - DFO/CCG - Victoria BC Canada

Trade Agreement: CETA / WTO-AGP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
CANSEL SURVEY EQUIPMENT INC.
3900 North Fraser Way
Burnaby British Columbia
Canada
V5J5H6
Nature of Requirements: 

1. Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.


2. Definition of the requirement

The Department of Fisheries and Oceans (DFO), Canadian Coast Guard (CCG) in Victoria BC has a requirement for the supply of one (1) Trimble SX10 combined surveying, imaging and high speed 3D scanning portable station in one single instrument with related software and accessories.


3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 

Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets all of the following mandatory requirements: 


3.1 Mandatory Technical Requirements:

3.1.1 Minimum Scanner Data Collection Rate: 10,000 points/second. This equipment will be used for 3D scanning applications and due to the limited time window on the remote sites which it will be used it will require a data collection rate capable of capturing a high density point cloud within the 6 hours typically allotted to a site survey. This small time window is a function of the remote nature of CCG sites, and the low availability and high demand for helicopter transportation which is used to access these sites. 

3.1.2 Minimum Angular Accuracy: 2 Second resolution. This equipment will be used for the layout and collection of precise site features, including but not limited to concrete formwork, concrete foundations, steel structures, precise electronics equipment and high precision survey control. In order to achieve these requirements the above precision requirement is a minimum.

3.1.3 Minimum EDM Precision: 2mm + 2ppm with a prism. This equipment will be used for the layout and collection of precise site features, including but not limited to concrete formwork, concrete foundations, steel structures, precise electronics equipment and high precision survey control. In order to achieve these requirements the above precision requirement is a minimum. 

3.1.4 Minimum EDM Range: 1000m with prism. For the function of control surveys the EDM must be able to achieve a range of a minimum 1000m as sightlines between stations can extend to that range.

3.1.5 Total Station Functionality: The unit(s) will have the functionality of a traditional total station which allows for data collection and survey layout functions. The equipment will be used to conduct site layout consistent with the above specifications (3.1.2, 3.1.3, and 3.1.4) in addition to the data collection functionality required in (3.1.1). 

3.2 Mandatory Operational Requirements: 

3.2.1 Maximum Volume:  CCG survey crews will always travel to site with 2 tripods, 1 telescoping range pole and 1 field controller unit. Notwithstanding the volume required to transport this equipment the maximum allowable volume of the Scanner/Total Station unit(s) is 0.5625 cubic meters. This space requirement comes is a function of site access which is achieved by helicopter with limited cargo area. It has been determined than a volume greater than the allotted will limit the ability to transport the required equipment to site and will not fit within the cargo holds within the helicopters used for transportation to CCG sites.

3.2.2 Maximum Weight: CCG survey crews will always travel to site with 2 tripods, 1 telescoping range pole and 1 field controller unit. Notwithstanding the volume required to transport this equipment the maximum allowable weight of the Scanner/Total Station unit(s) is limited to 25kg. This weight requirement is a function of the ability for the crews to transport the equipment on the ground while working on CCG remote sites. It is not reasonable to expect our crews to carry anything over this weight over the distances (several hundred meters typically) required while working on site. This is a health and safety requirement, as it is not safe to travel over rough ground in remote location with


4. Applicability of the trade agreement(s) to the procurement 

This procurement is subject to the following trade agreements:
- Canadian Free Trade Agreement (CFTA) 
- World Trade Organization Agreement on Government Procurement (WTO-AGP)
- North American Free Trade Agreement (NAFTA)
- Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
- Canada - Chile Free Trade Agreement (CCFTA) 
- Canada - Colombia Free Trade Agreement 
- Canada - Honduras Free Trade Agreement
- Canada - Korea Free Trade Agreement
- Canada - Panama Free Trade Agreement
- Canada - Peru Free Trade Agreement (CPFTA)
- Canada - Ukraine Free Trade Agreement (CUFTA)


5. Set-aside under the Procurement Strategy for Aboriginal Business 

Not Applicable (N/A)


6. Comprehensive Land Claims Agreement(s) 

N/A


7. Justification for the Pre-Identified Supplier

The Trimble SX10 station is the only known all-in-one system to meet the minimum essential requirements stated under item 3 of this notice, and is only available for purchase in Canada from the supplier pre-identified under item 13.


8. Government Contracts Regulations Exception(s) 

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6 (d) - "only one person is capable of performing the work". 


9. Exclusions and/or Limited Tendering Reasons 

The following exclusion(s) and/or limited tendering reasons are invoked under the specified trade agreements: 

- Canadian Free Trade Agreement (CFTA) - Article(s) 513(b) 
- World Trade Organization - Agreement on Government Procurement (WTO-AGP) - Article(s) XIII(b)
- North American Free Trade Agreement (NAFTA) - Article(s) 1016 para 2(b)
- Canada-European Union Comprehensive Economic and Trade Agreement (CETA) - Article(s) 19.12 para 1(b) 
- Canada - Chile Free Trade Agreement (CCFTA) - Article(s) Kbis-09 para 1(b)
- Canada - Colombia Free Trade Agreement - Article(s) 1409 para 1(b)
- Canada - Honduras Free Trade Agreement - Article(s) 17.11 para 2(b)
- Canada - Korea Free Trade Agreement - Article(s) 14.3
- Canada - Panama Free Trade Agreement - Article(s) 16.10 para 1(b)
- Canada - Peru Free Trade Agreement (CPFTA) - Article(s) 1409(b)
- Canada - Ukraine Free Trade Agreement (CUFTA) - Article(s) 10.13 para 1(b)


10. Ownership of Intellectual Property 

N/A


11. Period of the proposed contract or delivery date 

The proposed contract is for a period of 28 months from date of award (estimated December 1, 2018) to March 31, 2021.

The first system must be delivered by no later than March 29, 2019 (Mandatory). The requirement includes the option to purchase additional goods and services as and when requested before the above-mentioned contract expiry date.


12. Cost estimate of the proposed contract 

The estimated value of the proposed contract, including optional goods/services is $500,000.00 CAD including Applicable Taxes. 


13. Name and address of the pre-identified supplier 

Cansel Survey Equipment Inc.
3900 North Fraser Way
Burnaby, British Columbia
Canada V5J 5H6


14. Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.


15. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is November 27, 2018 at 2:00 PM Pacific Standard Time (PST)


16. Inquiries and submission of statements of capabilities 

All enquiries and submission of statements of capabilities must be submitted in writing by no later than the above-mentioned closing date to:

Hélène Kobenter
Supply Specialist
Public Works and Government Services Canada
Pacific Region
401 - 1230 Government Street
Victoria BC V8W 3X4
Canada
Telephone:(250) 508-7491
Facsimile:(250) 363-3344
E-mail: helene.kobenter@pwgsc-tpsgc.gc.ca


This PWGSC office provides procurement services to the public in English.

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.