Uninterruptible Power Systems (UPS) Repairs, Calibration &
Preventive Maintenance Services

Trade Agreement: CETA / WTO-AGP / CPTPP / NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Eaton Industries (Canada) Company
380 Carlingview Drive
Toronto Ontario
Canada
M9W5X9
Nature of Requirements: 

Uninterruptible Power Systems (UPS) Repairs, Calibration &
Preventive Maintenance Services

THIS REQUIREMENT CONTAINS A SECURITY REQUIREMENT.

1. An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 

2. Definition of Requirement 

The Department of National Defence has a requirement to provide REPAIRS, CALIBRATIONS AND PREVENTIVE MAINTENANCE SERVICES to Eaton UPS Exide Uninterruptible Power Systems (UPS) located at Canadian Forces Base 19 Wing Comox, Lazo, BC and Detachment Holberg, BC.

3. The work will involve the following tasks:

Battery Information and Testing, which may consist of battery impedance and/or battery tray load testing.

Mechanical Checks, which may consist of air filters, fans, power/control connections, AC capacitors, DC capacitors and unit cleaning.

Electrical and Functional Tests, various.

Perform annual scheduled servicing and emergency repairs and maintenance to the specified UPS
and to maintain any existing warranties.

4. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements):

Bidder must provide copies of current and valid training certificates for Powerware service technicians or authorized third-party service providers, complete with dates, specific classes passed and  documentation illustrating adherence to the qualification ; 

Bidder must provide documentation illustrating authority by Powerware service technicians or  authorized third-party service providers to use Powerware's proprietary software diagnostic tools and remote monitoring technology.

5. Security Requirement

1) The Contractor/Offeror must, at all times during the performance of the Contract, hold a valid Facility Security Clearance at the level of SECRET, issued by the Contract Security Program (CSP) of the Industrial Security Sector (ISS), Public Works and Government Services (PWGSC).

2) The Contractor/Offeror personnel requiring access to sensitive work site(s) must EACH hold a valid personnel security screening at the level of SECRET, or RELIABILITY STATUS, as required, granted or approved by the CSP/ISS/PWGSC.

3) Subcontracts which contain security requirements are NOT to be awarded without the prior written permission of the CSP/ISS/PWGSC.

4) The Contractor/Offeror must comply with the provisions of the:

a. Security Requirements Check List and Supplemental Security Guide, attached hereto indicating multiple levels of personnel security screenings associated with this requirement;
b. Industrial Security Manual (Latest Edition).

6. Applicability of the trade agreements to the procurement

This procurement is subject to the following trade agreement(s): 
Agreement on Internal Trade.
Canadian Free Trade Agreement (CFTA) 
North American Free Trade Agreement (NAFTA)

7. Justification for the Pre-Identified Supplier

Eaton Powerware provides preventive and corrective maintenance services for Powerware UPS products through current Powerware technicians and authorized third-party service providers, that
are factory certified by Powerware and receive on-going factory training from Powerware and the authority to use Powerware's proprietary software diagnostic tools and remote monitoring
technology.  

Only Powerware and its licensees are authorized to use Powerware's proprietary diagnostic software and remote monitoring technology.  Non-Powerware service organizations are not authorized to use Powerware's proprietary diagnostic software or its remote monitoring technology.

8. Government Contracts Regulations Exception

The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work".

9. Exclusions and/or Limited Tendering Reasons

The following exclusions and/or limited tendering reasons are invoked under the (section of the trade agreement(s) specified):

Agreement on Internal Trade (AIT)  Articles 506.12 (a) & (b).
Canadian Free Trade Agreement (CFTA) 513.2 (2.ii or iii.).
Canada-European Union Comprehensive Economic and Trade Agreement (CETA) (Limited tendering reason b.ii).
North American Free Trade Agreement (NAFTA)  Articles 1016.2 (b) & (d).
World Trade Organization - Agreement of Government Procurement (WTO-AGP) XV.1 (b) & (d).

10. Period of Contract 

The proposed contract is for a period of 3 years from date of award, with an option to extend for 2 additional years.

11. Cost estimate:

The annual estimated value of the contract is up to $60,000.00 per year.

12. Suppliers' right to submit a statement of capabilities

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of
capabilities must clearly demonstrate how the supplier meets the advertised requirements.

13. Closing date for a submission of a statement of capabilities

The closing date and time for accepting statements of capabilities is October 21, 2019 at 02:00PM  PDST.

14. Inquiries and submission of statements of capabilities

Inquiries and statements of capabilities are to be directed to:

Christine Cress
Supply Officer
Public Works and Government Services Canada
Acquisitions, Pacific Region
401 - 1230 Government St
Victoria, BC V8W 3X4
Telephone: 250-514-9294
Facsimile: 250-363-0395
E-mail:  christine.cress@pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.