Grounds Maintenance

Trade Agreement: CETA / WTO-AGP / CPTPP / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Competitive Procurement Strategy: Lowest/Lower Bid
Comprehensive Land Claim Agreement: No
Nature of Requirements: 

Grounds Maintenance

W684Q-210165/A
Morton, Chris
Telephone No. - (250) 580-1311

Line 1, Grounds Maintenance

REQUIREMENT: This requirement is for periodic grass cutting and trimming services at various sites within British Columbia for the Department of National Defence, CFB Esquimalt on Vancouver Island. Additional grass cuts, trims and other miscellaneous grass maintenance services that may be required on an “as and when requested” basis are included on a Task-Authorized basis.

ESTIMATED COST: This requirement is divided into five (5) geographic servicing zones. Estimated expenses per year per zone (GST included):

Zone 1: Greater Victoria - Naden/Dockyard/Signal Hill - $160,000.00
Zone 2: Greater Victoria - Workpoint/Armouries - $115,000.00
Zone 3: Greater Victoria - Colwood - $225,000.00
Zone 4: Nanaimo - Nanaimo/Nanoose - $135,000.00
Zone 5: Greater Victoria - Rocky Point - $165,000.00

The firm portion of work based on the service schedule detailed in the Statement of Work represents approximately 85% of the above noted estimated yearly expenses.

MANDATORY SITE VISITS: It is mandatory that the Bidder or a representative of the Bidder attend the site visit(s) for the applicable zone(s) for which the Bidder will be submitted a bid. Arrangements have been made for site visits to be held on:

For Zones 1, 2, 3 and 5 (Greater Victoria): 5 January 2021 at 10:00 a.m. PST.
For Zone 4 (Nanaimo/Nanoose): 6 January 2021 at 10:00 a.m. PST.

Bidders must communicate with the Contracting Authority by no later than 29 December, 2020 at 2:00 p.m. PST to confirm attendance and provide the names of the person(s) who will attend. Bidders who do not attend or send a representative to the visit for a particular zone will not be given an alternative appointment and their bids for that particular zone will be deemed non-responsive.

BIDDER SELECTION: Interested suppliers may submit a bid on one, two, three, four, or all five zones. A bid must comply with all requirements of the solicitation and all mandatory technical and financial evaluation criteria to be declared responsive. Bids will be evaluated separately for each zone. The response bid with the lowest aggregate evaluated total price for each zone will be recommended for award of a Contract. Canada intends to issue only one (1) contract award by service area.

PERIOD OF THE CONTRACT: The period of the Contract is from 1 March 2021 to 31 March 2024 inclusive, with the irrevocable option to extend the term of the contract by two (2) one-year periods under the same conditions.

DEBRIEFINGS: Bidders may request a debriefing on the results of the bid solicitation process. Bidders should make the request to the Contracting Authority within 15 working days from receipt of the results of the bid solicitation process. The debriefing may be in writing, by telephone or in person.

SECURITY: There is a security requirement associated with this requirement. At the date of bid closing, the Bidder must hold a valid organization security clearance as indicated in Part 7 - Resulting Contract Clauses. The Bidder's proposed individuals requiring access to classified or protected information, assets or sensitive work sites must meet the security requirements as indicated in Part 7 - Resulting Contract Clauses. The Bidder must provide the name of all individuals who will require access to classified or protected information, assets or sensitive work sites.

For additional information on security requirements, Bidders should refer to the Contract Security Program of Public Works and Government Services Canada (http://www.tpsgc-pwgsc.gc.ca/esc-src/introduction-eng.html) website.



Further specifications and information are contained in the solicitation package.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.


IMPORTANT NOTICE TO SUPPLIERS REGARDING BID SUBMISSION REQUIREMENTS

Due to the impacts from the COVID-19 pandemic, temporary measures are being taken on-site at the Pacific Region Bid Receiving Unit to encourage social distancing. The health and safety of staff and suppliers remains our top priority. 

Suppliers are required to submit bids electronically using the Canada Post epost Connect application for the subject bid solicitation. This service allows suppliers to submit bids, offers and arrangements electronically to PWGSC Bid Receiving Units. This online service enables the electronic transfer of large files up to Protected B level.

To use epost Connect to submit your bid, or to get more information on its use, please send an email to the Pacific Region Bid Receiving Unit’s generic address at TPSGC.RPReceptiondessoumissions-PRBidReceiving.PWGSC@tpsgc-pwgsc.gc.ca

Bids will not be accepted if emailed directly to this email address.

Faxed and hard copy (submitted in person or via mail/courier) bids will not be accepted for the subject bid solicitation.

Given current circumstances and network limitations, some active procurements may be delayed. To stay up to date on the status of specific procurements, please consult Buysandsell.gc.ca.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.