Keyless Door Lock System

Trade Agreement: CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: Generally only one firm has been invited to bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
ASSA ABLOY Global Solutions Limited
160 Four Valley Drive
Vaughan, Ontario
Canada
L4K4T9
Nature of Requirements: 

Amendment 001 modifies the French language title of the ACAN.

1.  ADVANCE CONTRACT AWARD NOTICE (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. REQUIREMENT
The Department of National Defence at Canadian Forces Base Esquimalt in Victoria, BC is in the process of retrofitting existing accommodations and building new accommodations where the proposed strategy requires previously tested and approved lock systems be integrated. The replacement hospitality locks must be Assa Abloy VingCard Classic RFID CLA 4506 hospitality locks delivered and installed including all required hardware, Visionline software, front desk management systems, RFID cards, mobile keys, on-site end-user training and support. 
The Assa Abloy VingCard Classic RFID CLA4506 and associated Visionline software are proprietary to Assa Abloy and have been tested and approved by DND Security to meet Infrastructure & Environment (IE) and Information Management (IM) Security requirements. 
3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS)
1. Tested Hospitality lock system and associated software tested and approved within the past year by DND’s IE and IM Security
2. User Information Historical occupancy data retained by system for a minimum of seven years which is exportable
3. Functionality RFID keycards which have a magnetic stripe that may be encoded
Master keycards and key fobs
Ability to send mobile-device-based electronic keys via email
4. System Availability 24/7/365
5. Support End user support for software must be available to DND support staff within the working hours of 0800-1600, Monday-Friday
Technical support must be provided within 48 hours on a business day via phone and/or email during the warranty period
Hard copy manuals English and French
6. Safeguarding Mechanical key for each lock to permit override
7. Performance Locks that are battery-operated (not hardwired) to replace or integrate with current door lock hardware, as applicable
The door lock battery life must be a minimum of 18 months and use commonly available alkaline battery cells, in either the AA or AAA format and be changeable by the end users with basic tools
8. Hardware Lock hardware must be in stainless steel or satin chrome finish
9. Training On-site user training for Base Accommodations staff no later than one week following installation and acceptance of the hospitality lock system to train approximately 20 individuals
10. Delivery and Installation Plan A comprehensive management plan 

4.  APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT
 This procurement is subject to the following trade agreements:
- Canadian Free Trade Agreement (CFTA); and
- Canada’s bilateral agreements with Korea, Chile, Colombia, Honduras, Panama, and Peru.

5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER
Assa Abloy VingCard Classic RFID CLA 4506 hospitality locks and associated Visionline software, is the only known product that meets all of the technical specifications described in this ACAN.
The company “Assa Abloy" is the manufacturer of the hospitality locks. Thus, in accordance with the purchasing policies of Government Contracts, Public Works and Government Services Canada proposes to award the contract to "Assa Abloy ", which is, to our knowledge, the only company that is able to fulfill our needs and whose product meets all of the evaluation criteria.

6.    GOVERNMENT CONTRACTS REGULATIONS EXCEPTION
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection 6(d): Only one person or firm is capable of performing the work.

7.  EXCLUSIONS AND/OR LIMITED TENDERING REASONS
The following exclusion(s) and/or limited tendering reasons are invoked under the section of the trade agreement(s) specified:
1. Limited tendering may only be used in specific circumstances. Where more than one trade agreement applies, an appropriate limited tendering justification must be found in the limited tendering provision of each agreement.
b. Where the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute goods or services exist for the following reason:
iii. due to an absence of competition for technical reasons.
All of following Canada’s free trade agreements allow for limited tendering:
- Canadian Free Trade Agreement (CFTA): Article 513, para 1. b. iii.;
- Canada-Korea Free Trade Agreement: which defers to WTO-AGP Article XIII, para 1. b. iii.;
- Canada-Chile Free Trade Agreement: Article Kbis-09, para 1. b.;
- Canada-Colombia Free Trade Agreement: Article 1409  para 1. b. iii.;
- Canada-Honduras Free Trade Agreement: Article 17.11 para 2 (b) (iii);
- Canada-Panama Free Trade Agreement: Article 16.10 para 1. b. iii.; and
- Canada-Peru Free Trade Agreement: Article 1409, para 1. (b) (iii).

8.      PROPOSED DELIVERY DATE
All the deliverables must be received no later than 31 March 2021.

9.  COST ESTIMATE OF THE PROPOSED CONTRACT
The estimated value of the contract is between $200.000 to $300,000 CDN, taxes not included.

10.      NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
ASSA ABLOY Global Solutions, Inc.
160 Four
Valley Drive
Concord, Ontario, L4K 4T9
Canada

11.      SUPPLIER ' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES
Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES
The closing date and time for acceptation statements of capabilities is on February 9, 2021 at 2:00pm pacific standard time (PST).

13.  INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES
Inquiries and statement of capabilities are to be directed to: 
Name: Angela Cowie 
Title: Supply Specialist 
Telephone: 250-217-2150
E-mail: Angela.Cowie@tpsgc-pwgsc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.