Pick Pack Stations

Trade Agreement: NAFTA / CFTA / FTAs with Peru / Colombia / Panama / Korea
Tendering Procedures: All interested suppliers may submit a bid
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Pitney Bowes of Canada Ltd.
PO Box 280
Orangeville Ontario
Canada
L9W2Z7
Nature of Requirements: 

Pick Pack Stations

ET025-190723/A
Graham, Danielle
Telephone No. - (204) 292-2872 (    )
Fax No. - (204) 983-7796 (    )

1. Advance Contract Award Notice (ACAN) 

An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 
2. Definition of the requirement 

o The Department of Public Works and Government Services Canada on behalf of the Canada Revenue Agency has a requirement for the supply of quantity 7 pick pack stations. The product must comply with the criteria below. 
3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) 

o Any interested supplier must demonstrate by way of a statement of capabilities that its product meets the following requirements: 
a. SCOPE OF WORK
1.1 Public Works and Government Services Canada (PWGSC) has a requirement for the purchase, delivery and installation of height-adjustable packing stations for the Canada Revenue Agency (CRA) National Forms Distribution Centre (NFDC). The height-adjustable packing stations must be delivered at 125 Fennell Street, Winnipeg, Manitoba within 6-8 weeks from date of order.  

b. GENERAL REQUIREMENTS
i. All products must be new.
ii. Provide necessary hardware attachments for a complete installation.
iii. Desking products to meet:
A. ANSI/BIFMA e3 Furniture Sustainability Standard, Minimum Level 1 or SCS-EC10.2 Indoor Advantage Gold or Greenguard Gold. Certification must be submitted with the bid package.
B. Products are manufactured in a certified and environmentally responsible facility.
C. Remanufacturing Program guarantees zero percent of product to landfill site. 
iv. Electrical systems and components: To CAN/CSA C22.2 No. 203.
v. All task to be performed during Normal Business hours: 
A. Normal Business Hours: 8:00 am - 4:00 pm 
B. All deliveries or installation taking place outside of these hours require approval from the Landlord. 

c. REFERENCES
i. All products must comply with: 
A. American National Standards Institute (ANSI)
1. ANSI A208.1-2009, Particleboard.
B. American National Standards Institute (ANSI)/Business and International Furniture Manufacturers Association (BIFMA) International
1. ANSI/BIFMA X5.5-2014, Desk Products.
2. ANSI/BIFMA e3-2011e, Furniture Sustainability Standard
C. American National Standards Institute (ANSI)/National Electrical Manufacturers Association (ANSI/NEMA)
1. ANSI/NEMA LD3-2005, High-Pressure Decorative Laminates.
D. ASTM International
1. ASTM D3359-09e1, Standard Test Methods for Measuring Adhesion by Tape Test.
2. ASTM D3363-05 (2011)e2, Standard Test Method for Film Hardness by Pencil Test.
3. ASTM D4060-10, Standard Test Method for Abrasion Resistance of Organic Coatings by the Taber Abraser.
E. Canadian General Standards Board (CGSB)
1. CAN/CGSB-44.227-2008, Free-Standing Office Desk Products and Components.
F. Canadian Standards Association (CSA)
1. CSA C22.2 No. 68-09 (R2014), Motor-Operated Appliances (Household and Commercial), including updates.
2. CSA C22.2 No.203-M91 (R2014), Modular Wiring Systems for Office Furniture.
G. Health Canada/Workplace Hazardous Materials Information System (WHMIS)
1. Material Safety Data Sheets (MSDS).
H. Scientific Certification Systems (SCS)
1. SCS-EC10.2-2007, Indoor Air Quality Performance.

d. PRODUCT TECHNICAL REQUIREMENTS
i. TABLES
A. Tables: 
1. Electric height-adjustable lift with continuous height adjustment range from 711 mm (28”) to 1067 mm (42”) with a minimum of 356 mm (14”) adjustability. Table load capacity to be minimum 540 lbs. For both Workstation 1 &2 (WKST-1 and WKST-2).
B. Table tops:
1. Rectangular, size as follows:
1. 838 mm (33”) deep x 1727 mm (68”) long
2. Table tops to be 27 mm (1.065”) thick to a maximum of 38.1 mm (1.5”) thick finished height with high-pressure laminate and vinyl T-molding laminate edges. 
3. Table tops to be supported below by metal framing spanning full work surface. 
4.1.2.4 Facing and backing materials are of equal balance; core material is 42-45 lb. per cubic foot density.
4.1.2.5 Table finishes to be determined after award of contract. Colour of exposed finished edge must match the colour of table top finish.

ii. TABLE BASES
A. Include glides with a minimum of 12 mm (½”) height adjustment.
B. Metal components:
1. Finish Hardness: to ASTM D3363 scratch hardness method, minimum H.
2. Abrasion Resistance: loss of finish, to ASTM D4060 using CS-10 wheel with 1000 g load, maximum 0.04 g at 500 cycles.
3. Colour Stability: finish, after exposure, when tested to NEMA LD 3, section 3, must not show a change in colour greater than grey scale 4 contrast by reference to AATCC Evaluation Procedure (EP) 1.
4. Paint Adhesion: Minimum 4B, when tested in accordance with ASTM D3359, Method B.
5. All metal components are finished in a high-quality baked enamel. 

iii. LIFT MECHANISM
A. Two legs, electrically powered, c/w control box and motor cable, and to CSA C22.2 No. 68 standards.
B. Lifting columns 1200N thrust, with a speed of 38mm/s.
C. Tubing - 1-1/2” square welded tubular structure
D. Steel - 16 gauge 

iv. ACCESSORIES 
A. Accessories must move in conjunction with worksurface, with the exception of the printer pull-out tray.  
B. Location of accessories to be flexible, placement will be determined upon award.
C. Workstation Type 1 (WKST-1): 
1. Sp. Metal Side & Back Splasher Assembly, for a D-9031C x 9-1/2” H.
2. Cartoning rack ONLY, with holes, 63-3/4 x 16-1/2
3. Cartoning rack ONLY, (no holes), 63-3/4 x 16-1/2
4.  Document shelf divider, 16-1/2” D x 9-1/2”H
5. Sorter support brackets (set of 2) 
6. Printer pull-out tray, 13-5/8 x 20” D for a lift table, 20” pull-out travel
7. Wire dividers 
8.  Straight uprights (set of 2)
D. Workstation Type 2 (WKST-2): 
1. Sp. Metal Side & Back Splasher Assembly, for a D-9031C x 9-1/2” H.
2. Cartoning rack ONLY, with holes, 63-3/4 x 16-1/2
3. Cartoning rack ONLY, (no holes), 63-3/4 x 16-1/2
4.  Document shelf divider, 16-1/2” D x 9-1/2”H
5. Sorter support brackets (set of 2) 
6. Wire dividers 
7.  Straight uprights (set of 2)

e. INSTALLATION
i. Damage during shipping or installation is not the responsibility of the client.
ii. Locate all furniture items where indicated on drawings. 
iii. Lubricate operating hardware as recommended by hardware manufacturer. Adjust glides so that tables are leveled.
iv. Once installation is complete, verify complete operation of electrical components.

f. WARRANTY
i. Lifetime warranty 
4. Applicability of the trade agreement(s) to the procurement 

This procurement is subject to the following trade agreement(s) 
o Canadian Free Trade Agreement (CFTA) 
o North American Free Trade Agreement (NAFTA)

5. Justification for the Pre-Identified Supplier 
Client requires many unique features in their equipment in order to service the massive mail & package volumes and comply with the policy of Duty to Accommodate staff requirements.
8. Government Contracts Regulations Exception(s) 
The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work". 
9. Exclusions and/or Limited Tendering Reasons 

The following exclusion(s) and/or limited tendering reasons are invoked under the :
o Canadian Free Trade Agreement (CFTA) - Article(s) 513.1b : one particular supplier
o North American Free Trade Agreement (NAFTA) - Article(s) 1016.2b: one particular supplier
10. Ownership of Intellectual Property 
o Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor.
11. Period of the proposed contract or delivery date 
o The product must be delivered on September 30, 2018. 

12. Name and address of the pre-identified supplier 
Pitney Bowes of Canada 
PO Box 190 
Orangeville ON L9W 2Z6
14. Suppliers' right to submit a statement of capabilities 

Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
15. Closing date for a submission of a statement of capabilities 

The closing date and time for accepting statements of capabilities is August 22 2018.
16. Inquiries and statements of capabilities are to be directed to: 
Name: Danielle Graham
Title: A/Procurement Specialist
Public Works and Government Services Canada
Acquisitions Branch
Directorate: Western Region
Address: 100-167 Lombard Ave
Winnipeg MB R3B 0T6
 
Telephone: 204-292-2872
Facsimile: 204-983-7796
E-mail address: danielle.graham@pwgsc-tpsgc.gc.ca 


Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.  However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.

Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any procurement.

Documents may be submitted in either official language of Canada.