Navigational Database Services

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
JEPPESEN SANDERSON INC
55 INVERNESS DRIVE EAST
ENGLEWOOD Colorado
United States
80112
Nature of Requirements: 
W3999-12ND01/A
Tammy Kozak
Telephone No. 	- (204) 984-8825 
Fax No. 		- (204) 983-7796

Navigational Database Services

1. INTRODUCTION

Public Works and Government Services Canada (PWGSC) intends to
solicit a proposal and negotiate a contract with Jeppesen
Sanderson Inc located in Englewood, Colorado, USA. Jeppesen
Sanderson is the manufacturer and sole authorized distributor of
the products and services required by the Department of National
Defence (DND) - 1 Canadian Air Division Headquarters located in
Winnipeg, Manitoba. PWGSC will manage this solicitation and
resulting contract on behalf of DND.

2. BACKGROUND

In its contribution to the Canadian Forces (CF) the 1 Canadian
Air Division (1 CAD) is charged with the mandate to generate and
maintain combat capable, multi-purpose, air forces to meet
Canada's defence objectives.  To facilitate the preparation of
aircraft sorties, Mission Planning Software can be used to
manipulate and prepare navigation data from an ARINC 424 Source
File and to transfer this data to a fleet-specific data
cartridge.  The data cartridge is then used to transfer the
navigation data to the aircraft's Mission Computer (MC) or
Flight Management System (FMS).

3. REQUIREMENT

DND requires a standard ARINC specification 424 format
Navigation System Database that has been tailored to unique
subset (data records) to meet the operational requirements. The
NAV Database is being procured for flight planning purposes
utilizing existing Mission Planning Software (MPS) for airborne
use and simulator training. The contract will support the
CC-130H Hercules, CC-150 Airbus, CP-140 Aurora, CF-188 Hornet,
CH-146 Griffon and Ground based Automated Approach design
System. 

4. MANDATORY PERFORMANCE SPECIFICATIONS

It is a mandatory requirement that the database meets the
following criteria:

1.	Provision of electronic data based upon the Aeronautical
Information Regulations and 		Control (AIRAC) every 28 days.

2.	Must be provided/filtered to meet each fleet-specific ARINC
424 format/version 			requirements.

3.	World wide data base must be current and up-to-date and
distributed to the Canadian 		Forces NLT 14 days prior to the
expiry date of the current cycle.

4.	Must comply with Federal Aviation Agency and DND policy.

5.	System access must be available via the Internet.  Phone
service must not be 			interrupted, and be available twenty-four
(24) hours a days, seven (7) days a week, 		fifty-two (52) weeks
a year. 	

6.	Technical assistance must be available twenty-four (24) hours
a days, seven (7) days a 		week, fifty-two (52) weeks a year.  

7.	Provision of clear understanding of air regulations and ATC
procedures for various 		countries world-wide.

8.	Prepared and maintained in accordance with RTCA/DO-200A
standards for processing 		aeronautical data.


5.  SOLE SOURCE JUSTIFICATION

This is a sole source requirement as Jeppesen Sanderson Inc is
the only known supplier that can meet all of the performance
criteria and currently owns the proprietary rights to their
software and hardware. No other supplier has the ability to
provide DND with ARINC 424 data covering the entire world on a
28 day cycle. Standardization and integrity of NAVdata is an
essential component to safe flying operations and instrument
procedure design.  Also, in order to continue to provide safe
and effective operations, it is critical that DND use the same
source data that other Governmental Departments (Transport
Canada) use. As such, both agencies currently use Jeppesen
NAVdata; therefore, it is critical for DND to continue using
Jeppesen NAV data to maintain its mandated relationship with
Transport Canada.


6.  TRADE AGREEMENTS

The requirement is subject to the provisions of the World Trade
Organization Agreement on Government Procurement (WTO-AGP), the
North American Free Trade Agreement (NAFTA), and the Agreement
on Internal Trade (AIT).

Government Contract Regulations:  6.(d) only one person or firm
is capable of performing the contract. 

AIT Article 506. 12 Where only one supplier is able to meet the
requirements of a procurement, an entity may use procurement
procedures that are different from those described in paragraphs
1 through 10 in the following circumstances: (b) where there is
an absence of competition for technical reasons and the goods or
services can be supplied only by a particular supplier and no
alternative or substitute exists;

NAFTA Article 1016: Limited Tendering Procedures. 2. An entity
may use limited tendering procedures in the following
circumstances and subject to the following conditions, as
applicable: (b) where, for works of art, or for reasons
connected with the protection of patents, copyrights or other
exclusive rights, or proprietary information or where there is
an absence of competition for technical reasons, the goods or
services can be supplied only by a particular supplier and no
reasonable alternative or substitute exists; 

WTO - ARTICLE XV : The provisions of Articles VII through XIV
governing open and selective tendering procedures need not apply
in the following conditions, provided that limited tendering is
not used with a view to avoiding maximum possible competition or
in a manner which would constitute a means of discrimination
among suppliers of other Parties or protection to domestic
producers or  suppliers: 
b) when, for works of art or for reasons connected with
protection of  exclusive rights, such as patents or copyrights,
or in the absence of  competition for technical reasons, the
products or services can be supplied only by a particular
supplier and no reasonable alternative or substitute exists.

7.  DELIVERY DATE

The Contract will be for three (3) year period with five (5) one
year option periods.  Estimated start date of April 01, 2013.
 
8.  ESTIMATED COST

Estimated value of the requirement: $6,100,000.00 CND over the
potential eight year period, (excluding GST). The Crown retains
the right to negotiate with suppliers on any procurement.



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.