Inoculation/Spray Unit

Trade Agreement: NAFTA/AIT/Canada-Peru FTA/Canada-Colombia FTA
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
DeVries Manufacturing
86956 State Hwy 251
Hollandale Minnesota
United States
56045
Nature of Requirements: 
Inoculation / Spray Unit

W7702-135605/A
Tammy Kozak
Telephone No. 	- (204) 984-8825 
Fax No. 		- (204) 983-7796


1. INTRODUCTION
Public Works and Government Services Canada (PWGSC), on behalf
of the National Research Council (NRC) located in Saskatoon SK,
intends to solicit a proposal and negotiate a contract with
DeVries Manufacturing located in Hollandale, Minnesota, USA for
the supply and installation of a Inoculation / Spray Unit.  


2. BACKGROUND
NRC's initiative is to improve Wheat includes disease resistance
research, specifically Rust and Fusarium Head Blight (FHB).
Researchers require a means to efficiently inoculate diverse
varieties of wheat with FHB to produce infected plants for
genetic and metabolic analyses as well as to test susceptibility
of novel germplasm and relevant varieties.  
Key to experimental success will be the ability to process
relatively large numbers of wheat plants in short time frames. 
Research milestones are dependent on a system that can be
implemented quickly, fit in to the existing Plant Growth
Facility footprint, meet research requirements and protect the
integrity of concurrent other same species research.  The
Devries Gen III SB-6 spray booth is the sole available portable,
self contained automated research plant spray booth.  

3. REQUIREMENT
National Research Council has a requirement for the supply and
install of a pesticide spray chamber for the Research Council
Canada, Saskatoon SK.  

4. MANDATORY PERFORMANCE SPECIFICATIONS
It is a mandatory requirement that the unit meets the following
specifications:
1.	Entire unit must not exceed 82"H x 31.5"D x 96.5"W (including
castors) due to space restrictions.  
2.	Must have an internal spray shelf minimum depth of 22", width
of 79"with a minimum effective spray travel (distance) of 60". 
3.	Must have a minimum effective spray height of 54" from nozzle
to shelf.
4.	Travel speed 0 mph to a maximum of 4 mph with accuracy of
control to a minimum of 1/100 of a mph.
5. 	Must have controls and interface for sprayer that is readily
accessible by a single operator positioned at one location
adjacent to the spray chamber.  Controls shall include boom
speed, length of travel, pressure, exhaust, wash down system,
rainfall simulator, shelf height and chamber light.
6.	Sliding doors with ¼" to ½" safety glass for access to spray
chamber
7. 	Must be lined with stainless steel and including the
stainless steel shelf for durability and ease of 	cleaning.
8.	Chamber floor must taper for flow and collection of waste
water.
9.  	Must be mounted on caster wheels for mobility of unit.
10. 	Must be able to fit through a 33"wide and 84" high door
11.	Must be 110 volt.
12. 	Must be explosion proof.
13.	Adjustable stainless steel shelf for accurate positioning of
the plants in relation to the nozzle
14. 	Must be able to adjust the shelf automatically.
15. 	Must operate on compressed air with the option of
pressurized CO2.  (CO2 tank not required at this time)
16.	Working areas of the chamber must be lit with a minimum of
3000 lumens of light.
17.	Automatic start ventilation when chamber doors are opened
with contact for building exhaust.
18.	Internal wash down system for ease of cleaning after
application.
19.	Separate tank and pump to collect waste water after an
application.
20. 	Waste water shall be carbon filtered.
21.	Device or method which does not allow the sprayer to work
while the doors are open.
22. 	Must function also as an automatic rainfall simulator.
23.	Unit must have been available in the marketplace for a
minimum of one year, with previous 		customers and published
information regarding specifications and available options. 
			Prototypes will not be accepted.


5.  SOLE SOURCE JUSTIFICATION
Inconsistencies in hand application to individual wheat plants
increases experimental error, and can cause significant negative
impact on results.  A mechanized system capable of precise,
repeatable inoculation/chemical application is required to
consistently test plants. The customized Devries Gen III SB-6 is
the only portable spray booth with a proprietary control (and
touch screen) to interface with an automated spray boom, shelf
and safety systems.  The boom's effective travel (60") is
precisely controlled to speeds between 0-6.4kph with resolution
to 0.016kph.  This capability, along with nozzle selection and
regulated spray pressure, is essential for inoculation protocol.
(Droplet size, uniformity of spray pattern and concentration)
The Gen III uniquely incorporates these features into a booth
capable of fitting our available footprint yet large enough to
handle the required number of plants per application.  The
custom interior dimensions provide the minimum required spray
clearance of 54" without compromising waste water collection,
total spray area or exceeding acceptable external dimensions. 
Fully assembled and on castors, the Gen III SB-6 is the only
inclusive system small enough (less than 2140mmH x 1220mW x
2600mmL) to be transported by confines of elevator car to its
final location in the basement of NRC Saskatoon's Plant Growth
Facility.  An advantage of this spray booth is containment of
the FHB in a small system/area to reduce contamination of other
ongoing wheat experiments in the facility.  The control system
also integrates safety contacts, internal wash-down system and
the external waste collection system. Custom exhaust contacts
will integrate the cabinet exhaust system with the building's
filtered exhaust.  
DeVries Manufacturing has been identified as the sole vendor
that achieves all the Mandatory Performance Specifications
outlined above.   DeVries is in a unique position to fulfill
this requirement as they are the manufacturer and sole
authorized distributor of the Inoculation / Spray Unit meeting
the NRC's mandatory specifications.  Based on the above, the
Crown intends to negotiate a contract with DeVries on a sole
source basis.    


6.  TRADE AGREEMENTS
The requirement is subject to the provisions of the North
American Free Trade Agreement (NAFTA), and the Agreement on
Internal Trade (AIT).

Government Contract Regulations:  6.(d) only one person or firm
is capable of performing the contract. 

AIT Article 506. 12 Where only one supplier is able to meet the
requirements of a procurement, an entity may use procurement
procedures that are different from those described in paragraphs
1 through 10 in the following circumstances: (b) where there is
an absence of competition for technical reasons and the goods or
services can be supplied only by a particular supplier and no
alternative or substitute exists;

NAFTA Article 1016: Limited Tendering Procedures. 2. An entity
may use limited tendering procedures in the following
circumstances and subject to the following conditions, as
applicable: (b) where, for works of art, or for reasons
connected with the protection of patents, copyrights or other
exclusive rights, or proprietary information or where there is
an absence of competition for technical reasons, the goods or
services can be supplied only by a particular supplier and no
reasonable alternative or substitute exists; 


7.  PROPOSED CONTRACTOR
DEVRIES MANUFACTURING
86956 STATE HWY. 251
HOLLANDALE, MN
56045 USA


8.  DELIVERY DATE
Estimated delivery date is June 01, 2013.


9.  ESTIMATED COST
Estimated value of the requirement: $55,000.00 CND (GST not
included). The Crown retains the right to negotiate with
suppliers on any procurement.

10.  SUPPLIERS RIGHT OT SUBMIT A STATEMENT OF CAPABILITIES
You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the Contracting
Officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good,   service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the Contracting Authority. 

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.