BOIMIC V3 Microbiology System

Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama
Tendering Procedures: Generally only one firm has been invited
to bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Giles Scientific Inc
P.O. Box 4306
7 North Nopal Street
Santa Barbara California
United States
93140
Nature of Requirements: 
6D063-132984/A
Wiebe, Amanda
Telephone No. - (204) 983-7032 
Fax No. - (204) 983-7796

TITLE: BOIMIC V3 Microbiology System

Public Works and Government Services Canada (PWGSC), on behalf
of Public Health Agency of Canada (PHAC), Winnipeg, MB intends
to negotiate with Giles Scientific Inc. for the provision of a
BOIMIC V3 Microbiology System.

DEFINITION OF THE REQUIREMENT

One of the routine tests in the Public Health Agency of Canada
microbiology laboratory is to determine antibiotic resistance in
microbial pathogens.  Different tests can be used to determine
resistance or MIC (minimum inhibitory concentration), the value
representing resistance levels.  Kirby Bauer disk diffusion,
ETEST and broth microdilution are 3 methods used in this
laboratory. Manual reading is labour intensive and time
consuming with the possibility of reading and transcription
errors. Automated reading of the disk codes and zones as well as
direct transfer to LIMS (Laboratory Information Management
System) would streamline the process and eliminate possible
errors. Links with  Clinical and Laboratory Standards Institute
(CLSI) guidelines are imperative for correct data interpretation.

MINIMUM ESSENTIAL REQUIREMENTS

Any interested supplier must demonstrate by way of a statement
of capabilities that its product meets the following
requirements:

1. Unit must have the capability to test both Kirby Bauer disks
and Etest strips

2. The unit must be able to recognize the Kirby Bauer / Etest
codes to allow for error-free automated reading and
interpretation

3. Unit must provide automated reading and recording of Quality
Control Tests and must interface with LIMS system.

4. Minimum 1 year warranty on all hardware

5. 7 days per week live technical support via telephone and
e-mail including LIS/LIMS interface support.

6. Unit must include a  touch screen monitor

7. Unit must adhere to CLSI and EUCAST (European Committee on
Antimicrobial Susceptibility Testing) guidelines.

JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER

The BIOMIC V3 Microbiology System is an automated reader, this
system was developed as a new method for automated reading of
disk diffusion zones on agar plates.  It is also used for MIC
determination and category interpretations with a gradient
diffusion Etest method, another method used to determine
resistance levels in bacteria.  BIOMIC V3 utilizes colour
digital imaging to automate the reading and interpretation of
antibiotic susceptibility and organism identification tests
following current Clinical and Laboratory Standards Institute
guidelines (CLSI) and European Committee on Antimicrobial
Susceptibility Testing (EUCAST) guidelines. BIOMIC V3 automates
clinical microbiology tests including antibiotic disk diffusion
(Kirby-Bauer) zone reading and Etest zone reading. 

BIOMIC V3 also provides automated reading and recording of
Quality Control (QC) tests. An inventory control system provides
electronic documentation of disk/media/reagent/panel lots.
BIOMIC V3 provides an instant digital record of all test results
and high resolution images. A Laboratory Information Management
System (LIMS) interface combined with bar code reading and
touch-screen entry on a 21 inch monitor offers labs an optimal
set-up to standardize, record and report test results.  Results
are automatically entered into LIMS, the current database system
used in our laboratory.

This is the only microbiology automated reader that reads both
Kirby Bauer disk diffusion tests and Etest.  In addition, the
BIOMIC V3 has an automated Kirby Bauer /Etest code recognition
function allowing for error-free automated reading and
interpretation.  Other units on the market do not have this
automated function and would require manual entry for each Kirby
Bauer disk and Etest strip costing additional user time and room
for error.

APPLICABILITY OF THE TRADE AGREEMENTS TO THIS PROCUREMENT 
This procurement is subject to the following trade agreements:

	Agreement on Internal Trade (AIT)
	North American Free Trade Agreement (NAFTA)

GOVERNMENT CONTRACTS REGULATIONS EXCEPTIONS

The following exception(s) to the Government Contracts
Regulations is (are) invoked for this procurement under
subsection: Government Contract Regulations, Part 1, Section
6(d) only one supplier (person or firm) is capable of performing
the contract.

EXCLUSIONS AND/OR LIMITED TENDERING REASONS

The following exclusions and/or limited tendering reasons are
invoked under the:

Agreement on Internal Trade (AIT) - Article 506 - 12 (b) where
there is an absence of competition for technical reasons and the
goods or services can be supplied only by a particular supplier
and no alternative or substitute exist.

North American Free Trade Agreement (NAFTA) - Article 1016 - 2
(b) where, for works of art, or for reasons connected with the
protection of patents, copyrights or other exclusive rights, or
proprietary information or where there is an absence of
competition for technical reasons, the goods or services can be
supplied only by a particular supplier and no reasonable
alternative or substitute exists.

DELIVERY DATE

The equipment must be delivered on or before March 31, 2014,
F.O.B Destination   

NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER

Giles Scientific Inc. 
P.O. Box 4306
Santa Barbara, California
USA, 93140

INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES

Inquiries and statement of capabilities are to be directed to: 

Amanda Wiebe 
Supply Officer | Agente d'approvisionnement 
Public Works and Government Services Canada 
Travaux publics et Services gouvernement aux Canada 
Acquisitions Branch | Direction générale des approvisioinnements 
100 - 167 Lombard Avenue, Winnipeg, MB, R3C 2Z1 |167, av.
Lombard, pièce 100, Winnipeg, (MB), R3C 2Z1 

Tel | Tél: (204) 983-7032 
Fax | Téléc: (204) 983-7796 
Email | Courriel: amanda.wiebe@pwgsc-tpsgc.gc.ca
Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.