National Research Council - Carriage Control System Upgrade

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: 
Attachment: None
Non-Competitive Procurement Strategy: Government Objectives
Representing Best Interests/Value to Govt
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Quint Systems Inc.
6- 245 Labrador Drive
Waterloo Ontario
Canada
N2K4M8
Nature of Requirements: 
National Research Council - Carriage Control System Upgrade

Advance Contract Award Notice (ACAN)
National Research Council Canada has a requirement for the
provision of services to upgrade their Carriage Control System. 
The purpose of this ACAN is to signal the government's intention
to award a contract for these services to Quint Systems Inc. 
Before awarding a contract, however, the government provides
other suppliers with the opportunity to demonstrate that they
are capable of satisfying the requirements set out in this
Notice, by submitting a statement of capabilities during the
fifteen calendar day posting period.

If other potential suppliers submit statements of capabilities
during the fifteen calendar day posting period that meet the
requirements set out in the ACAN, the government will proceed to
a full tendering process on either the government's electronic
tendering service or through traditional means, in order to
award the contract.  If no other supplier submits, on or before
the closing date, a statement of capabilities meeting the
requirements set out in the ACAN, a contract will be awarded to
the pre-selected supplier.

Definition of the requirement
The work includes replacement of front end (user interface),
upgrade ice tank drive system, replace high speed encoder cards,
rewrite and test operator interface application, provide all
required Safphire and PLC programming changes, update electrical
schematics (both tow & ice tanks systems), supply spare cards
and correct issues with speed profiler / independent setting of
accelertion.  All components must be compatible with existing
systems.


Criteria for assessment of the statement of capabilities
Any interested supplier must demonstrate by way of a statement
of capabilities that it meets the following requirements:  

Minimum Essential Requirements: 
Demonstrate direct experience with the Hardware and Software
components in the current NRC system, and with the proposed
replacement components. These include but are not limited to:
Hardware Components:  SAF Drive Systems Ltd.'s PLC system, Motor
Controllers, and Amplifiers.
Microsoft Windows based Pcs; OMRON PLC system; Software
development systems for the above classes of hardware
Demonstrate direct experience in the design, implementation, and
the successful commissioning of a similar scope of work on a
high speed towing tank installation in Canada or the United
State of America. 
Budget:  Be able to stay within the budgetary level provided.
Schedule:  Bidders must be capable of meeting a March 31, 2014
delivery of the installed completed system.

Applicability of the trade agreement(s) to the procurement 
This procurement is subject to the following trade agreement:
Agreement on Internal Trade (AIT)

Justification for the pre-identified supplier
The proposed company is the only known contractor with detailed
knowledge of the control system, hardware, software and
algorithms currently in use on the Towing Tank and Ice Tank
Carriages.  Quint has hands on experience on this equipment, and
they created the IP currently used.


Government Contracts Regulations Exception
The following exception to the Government Contracts Regulations
is invoked for this procurement under subsection 6(d) - only one
person is capable of performing the work.

Period of the proposed contract:
Work under this contract must be completed by March 31, 2014.

Cost estimate of the proposed contract
The estimated value of the contract, is $139,882.70 HST included.

Name and Address of Proposed Contractor

Quint Systems Inc.
6-245 Labrador Drive
Waterloo, Ontario  N2K 4M8

Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available
to meet the specified requirements may submit a statement of
capabilities in writing to the Contracting Authority identified
in this Notice on or before the closing date of this Notice. The
statement of capabilities must clearly demonstrate how the
supplier meets the advertised requirements.

Closing date for a submission of a statement of capabilities
The closing date and time for accepting statements of
capabilities is December 23, 2013, 2:00 PM NST.


Inquiries and submission of statements of capabilities are to be
directed to

Janice Baird, Suply Specialist
Public Works and Government Services Canada
10 Barter's Hill, John Cabot Building
P.O. Box 4600
St. John's, NL  A1C 5T2

(709) 772-2999



Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.