INMATE ACCOUNTING SYSTEM REPLACEMENT SOFTWARE SOLUTION

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
INMATE ACCOUNTING SYSTEM REPLACEMENT

21120-122028/A

Amanda Hoffman
Supply Officer
Software and Shared Systems Procurement Directorate 
Acquisitions Branch 
Public Works and Government Services Canada 
11 Laurier Street, Gatineau, QC K1A 0S5 (Phase III, 4C1) 

Amanda.Hoffman@tpsgc-pwgsc.gc.ca 
Telephone (819) 934-1604
Government of Canada

This is not a bid solicitation. Canada is seeking feedback from
Industry with respect to the procurement of an Inmate Accounting
System Replacement (IASR) Software Solution on behalf of
Correctional Service Canada (CSC). 

Canada requires a perpetual license for the Licensed Software.
The license must initially allow up to 450 Users to install,
copy, deploy and use the Licensed Software, with the option to
add additional Users on a per User basis, over the contract
periods. The license arrangement must also allow for
customization of the Licensed Software without further
restricting or limiting the initial and/or ongoing License
rights detailed in the contract.The deliverables will also
include a one-year warranty, maintenance and support services,
software documentation, training and professional services.

CSC is responsible for managing institutions of various security
levels and supervising offenders under conditional release in
the community. The Corrections and Conditional Release Act
requires that CSC manage the current and savings accounts of
offenders, as well as administer payments to them, as incentives
and compensation for work performed.  

National Headquarters at CSC provides support to the
Commissioner and the Executive Committee and delivers services
to all of CSC such as: correctional operations; public affairs
and parliamentary relations; human resource and financial
management expert advice; national investigations and audit;
performance assurance; policy and planning; program development;
functional leadership on Women offender and Aboriginal offender
initiatives; research; legal services; health services and
information management.

CSC manages 54 institutions, 16 Community Correctional Centres
and 84 Parole Offices and sub-offices across the country.  A
description of institutional security level classifications
(i.e. maximum, medium, minimum and multi-level) is available on
CSC's website.  On an average day during the 2010-2011 fiscal
year, CSC was responsible for 14,200 federally incarcerated
offenders.  However, over the course of the year, including all
admissions and releases, CSC managed 20,233 incarcerated
offenders.
Each of the Canadian correctional institutions is required to
establish and administer bank accounts for each inmate.  Cash
flows into the accounts through inmate pay, pay received from an
already verified third party, pensions and other sources.  Cash
flows out of the accounts through purchase from a third party,
standard deductions (e.g. room and board), canteen purchases and
other pre-authorized withdrawals transfers between accounts
types (current versus saving) for the inmate or, under specific
circumstances, between two inmates' accounts.  

Each institution also maintains a series of specific purpose
accounts, called Fund Accounts (for example, the Inmate Welfare
Fund).  Cash is transferred from specific inmates' bank accounts
to these Fund Accounts and disbursements are made from these
accounts.

Inmates have three main accounts or funds - Current, Savings and
Canteen, with specified constraints on their operation and
balances. Inmate pay comes from established pay rates for jobs
performed within the Institution and through CORCAN incentives,
a rehabilitation program that provides employment training and
employability skills to offenders. Other sources of inmate
revenue may include but not be limited to: work through third
party employment; sales of crafts; pension cheques; and gifts
from family or friends. Inmates can use their money to purchase
items from the institution canteen using the balance assigned to
their Canteen fund and can also apply to purchase approved items
from external suppliers.  These purchases are made through
transfers from the funds to the Department's financial system
via an interface.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.