INMATE ACCOUNTING SYSTEM REPLACEMENT

Trade Agreement: WTO-AGP/NAFTA/AIT/Canada-Peru
FTA/Canada-Colombia FTA
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
INMATE ACCOUNTING SYSTEM REPLACEMENT SOFTWARE SOLUTION

This bid solicitation is being issued to satisfy the requirement
of Correctional Services Canada to acquire a "commercially
available" Inmate Accounting System Replacement Software
Solution to replace the current legacy system.  
It is intended to result in the award of a contract covering a
period of three years plus irrevocable options to extend the
period of the contract by up to five consecutive periods of
one-year each. 

Canada requires a perpetual Entity License, which allows the
Client to use the Licensed Software in whole or in part,
unrestricted by the number or type of Users, data, documents
and/or transactions a Client or a User may be using or
processing at any time, or the location of the Device.

The license arrangement must also allow for customization of the
Licensed Software without further restricting or limiting the
initial and/or ongoing License rights detailed in the
contract.The deliverables will also include a one-year warranty,
maintenance and support services, software documentation,
training and professional services.  

All parts of the Software must be available to the Client Users
24 hours per day, 7 days per week, 365 days per year, and must
operate at all times in Client's technical environment in
accordance with the requirements defined in the bid solicitation
and any resulting contract.   

Correctional Service Canada (CSC) is responsible for managing
institutions of various security levels and supervising
offenders under conditional release in the community. The
Corrections and Conditional Release Act requires that CSC manage
the current and savings accounts of offenders, as well as
administer payments to them, as incentives and compensation for
work performed.

National Headquarters at CSC provides support to the
Commissioner and the Executive Committee and delivers services
to all of CSC such as: correctional operations; public affairs
and parliamentary relations; human resource and financial
management expert advice; national investigations and audit;
performance assurance; policy and planning; program development;
functional leadership on Women offender and Aboriginal offender
initiatives; research; legal services; health services and
information management.

CSC manages 57 institutions, 16 Community Correctional Centres
and 92 Parole Offices and sub-offices across the country. A
description of institutional security level classifications
(i.e. maximum, medium, minimum and multi-level) is available on
CSC's website. On an average day during the 2011-12 fiscal year,
CSC was responsible for 14,340 federally incarcerated offenders.
However, over the course of the year, including all admissions
and releases, CSC managed approximately 23,000 incarcerated
offenders.


Each of the Canadian correctional institutions is required to
establish and administer bank accounts for each inmate. Cash
flows into the accounts through inmate pay, pay received from an
already verified third party, pensions and other sources. Cash
flows out of the accounts through purchase from a third party,
standard deductions (e.g. room and board), canteen purchases and
other pre-authorized withdrawals transfers between accounts
types (current versus saving) for the inmate or, under specific
circumstances, between two inmates' accounts.

Each institution also maintains a series of specific purpose
accounts, called Fund Accounts (for example, the Inmate Welfare
Fund). Cash is transferred from specific inmates' bank accounts
to these Fund Accounts and disbursements are made from these
accounts. Inmates have three main accounts or funds - Current,
Savings and Canteen, with specified constraints on their
operation and balances. Inmate pay comes from established pay
rates for jobs performed within the Institution and through
CORCAN incentives, a rehabilitation program that provides
employment training and employability skills to offenders.

Other sources of inmate revenue may include but not be limited
to: work through third party employment; sales of crafts;
pension cheques; and gifts from family or friends. Inmates can
use their money to purchase items from the institution canteen
using the balance assigned to their Canteen fund and can also
apply to purchase approved items from external suppliers. These
purchases are made through transfers from the funds to the
Department's financial system via an interface.

The requirement is subject to the provisions of the World Trade
Organization Agreement on Government Procurement (WTO-AGP), the
North American Free Trade Agreement (NAFTA), and the Agreement
on Internal Trade (AIT).

See REQUEST FOR PROPOSAL for further details.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.

Amanda Hoffman 
Supply Officer
Software Licensing
Public Works and Government Services Canada (PWGSC)
4C1, Place du Portage Phase III
11 Laurier St.
Gatineau, Quebec
K1A 0S5
(819) 934-1604
Amanda.Hoffman@tpsgc-pwgsc.gc.ca
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.