LOI - MARINE - PAINTING CONTRACTORS

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Competitive Procurement Strategy: N/A - P&A/LOI Only
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
LOI - MARINE - PAINTING CONTRACTORS


BACKGROUND

Public Works and Government Services Canada (PWGSC) is calling
for expressions of interest from qualified suppliers to provide
exterior and interior paint and deck repair services aboard
marine structures as a part of its Long Term Paint Strategy
(LTPS).

The purpose of this Letter of Interest (LOI) is to establish a
source list of qualified suppliers, who will then be
automatically invited to submit competitive tenders for work on
an "as and when requested basis", in response to specific
taskings by PWGSC.  The source list will be valid for a period
of one year.  It is intended that the majority of the exterior
painting under the LTPS would be done from May to October
however operational schedules may include work at any time of
the year. It is estimated that this list will be used to source
$800,000 to $1,000,000 of paint repair work annually.

The work, for which tenders may be requested from the qualified
suppliers, includes but is not limited to the preparation,
coating or repair of: the above waterline structure of vessels
including; exterior hull; superstructures; masts; exterior
decks; interior decks and flight decks. It also includes
structures that are not vessels but work on or over the water
such as caissons, barges, buoys, cranes, etc.  Suppliers must be
capable of  responding to tenders and if successful,  commence
work promptly after the issue of any contract. Suppliers must be
fully capable of completing all work without subcontracting any
portion of the preparation or painting requirement. It is
anticipated that the majority of the Work will be conducted on
manned vessels in their home ports.  .

REQUIREMENTS

Quality Management Systems
In the performance of the Work described in the Contract, the
Contractor must comply with the requirements of:

ISO 9001:2008 - Quality management systems - Requirements,
published by the International Organization for Standardization
(ISO), current edition at date of submission of the Contractor's
bid with the exclusion of the following requirement:		

7.3   Design and development
It is not the intent of this clause to require that the
Contractor be registered to the applicable standard; however,
the Contractor's quality management system must address each
requirement contained in the standard.  Potential suppliers who
are not registered to the above noted standard may be subject to
a Quality System Evaluation (QSE). 

Facilities and Equipment
Suppliers are to demonstrate their capabilities by including
details of their Facilities and Equipment, specifically
including ventilation, blast, and spray-painting equipment that
must be owned by the suppliers. Access to rental equipment is
not sufficient to guarantee a supplier's capability to perform
the expected work unless the equipment is leased for the entire
period. Potential suppliers may be subject to a  equipment
evaluation to verify their submissions. 

Project Management Experience
Suppliers are to demonstrate their capabilities by including
details of their Quality Management System. It is a requirement
that suppliers have successfully completed three significant
Marine painting projects within the last two years.  Significant
shipboard painting contracts are defined as follows:
a.	Contracts in which the paint and preservation component value
exceeded $100,000;  

b.	The work must have included the use of blast equipment; and

c.	In at least one of the three contracts a significant portion
involved the successful application of non-skid coatings. 

References are to be provided including the names and telephone
numbers of clients that can be contacted to verify the submitted
information.

Personnel Experience
Suppliers are to demonstrate their capabilities by including
details of their Personnel Qualifications. During the 6 years
that the LTPS has been in place it has become apparent that the
strict adherence to standards for preparation and painting of 
ships is difficult for inexperienced painters and labour
personnel to achieve. In order to maintain a high quality of
work and to be able to complete work within the limited time
frames provided it is essential that suppliers be able to
provide supervisors and  workers experienced in the preparation
of surfaces and the application of marine paint to SSPC and
Manufacturer's standards. 

Suppliers must have in their employ at least one journeyman
painter and one supervisor experienced in the preparation of
surfaces for the application of non-skid coatings onboard
Government  vessels. These specific personnel are to be utilized
for any work conducted as a part of the LTPS. Of these two
people one must: possess a current National Association of
Corrosion Engineers (NACE) Level One certificate: or provide
proof of equivalent certification subject to verification by
PWGSC; or a qualified sub-contractor must be engaged to carry
out inspections and verifications. Resumes of these key people,
outlining their qualifications and specific marine coatings
preparation and application experience, are to be included with
any  response to this letter of interest. 


Environmental Practice
Contractors and their sub-contractors engaged in work on a
Government  vessel must carry out the work in compliance with
applicable municipal, provincial and federal safety and
environmental laws and regulations. The contractor shall have
detailed procedures and processes for identifying, removing,
tracking, storing, transporting and disposing all potential
pollutants and hazardous material encountered, to ensure
compliance as required above. All environmental disposal
certificates are to be provided to the Inspection Authority, ,
with information copies sent to the Contract Authority. 
Furthermore, additional evidence of compliance with municipal,
provincial and federal environmental laws and regulations are to
be furnished by the Contractor to the Contract Authority when so
requested. In addition, if the work is to take place at the
PWGSC Esquimalt Graving Dock (EGD), then the Contractor shall
also comply with the EGD Environmental Best Management
Practices, current issue, at the time of the Contract. Potential
suppliers may be subject to an environmental procedures
evaluation.

SUBMISSIONS

All suppliers considering themselves qualified and wishing to be
listed for providing these services are to demonstrate their
ability to meet the requirements by submitting a covering letter
and the information requested within this letter including but
not limited to;

A. Quality Management System Manual (electronic or hardcopy
format is acceptable)
B. Facilities & Equipment Description including make, model and
numbers of equipment 
C. Project Management details
D. Personnel Qualification details
E. Environmental Procedures
F. Insurance Documentation

In order to be considered, the entire submission must be
received at the following address no later than April 3, 2012,
by 14:00 hours local time:
	
	Public Works and Government Services Canada
	Acquisitions, Marine
	401 - 1230 Government Street
	Victoria BC V8W 2Z4
      Attn: Andre Godin


Canada does not intend to award a contract on the basis of this
notice or otherwise pay for the information solicited.
Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.