TRANSLATION

Trade Agreement: Agreement on Internal Trade (AIT)
Tendering Procedures: The bidder must supply Canadian goods
and/or services
Attachment: None
Competitive Procurement Strategy: Best Overall  Proposal
Comprehensive Land Claim Agreement: No
Nature of Requirements: 
TRANSLATION SERVICES FOR THE TRANSLATION BUREAU

EP947-110001/A
Cardinal, France
Téléphone - 819 - 956-1778
Télécopieur - 819 - 956-9235

Description of Services

The Translation Bureau wants to procure English-to-French
translation services on an as-and-when-requested basis, the work
to be performed at the supplier's site and delivered to the
Translation Bureau.

A descriptive list of the types of texts requiring translation
includes the following: property management and appraisal
reports; requests for space and accommodation; lease
administration documents; fit-up and refit project documents;
contract administration documents; texts on the supplier
selection process and government contracting; invitations to
tender (requests for proposal, bid solicitations, related
questions and answers, and notices of proposed procurement);
government procurement policies and strategies; market analysis
reports and market-based charging studies; documents on
financial and budgetary management (application of the Financial
Administration Act, financial plans, Treasury Board submissions,
etc.); documents on human resources management (recruitment,
staffing, deployment, training, development, planning,
evaluation); documents on labour relations, employment benefits
and working conditions; documents on informatics, some of which
deal with system software and software packages for
administrative and technical applications (databases, networks,
IT applications, etc.); minutes of meetings; memorandums of
understanding; memos; work descriptions; presentations; articles
for internal publication; correspondence; and news releases,
speeches and media lines.

The total annual requirement for English-to-French translation
is estimated at 8,800,000words and 1,500hours. It has been split
into two (2) classes of requirements (ClassA and ClassC). Should
only one bid be declared responsive for ClassA, the requirement
will be split into three (3) classes (ClassesA, B and C).

Contract Period

Services shall be provided for two (2) years as of the contract
award date, and the contract will include an option allowing it
to be extended for three (3) additional periods of one (1) year
each under the same terms and conditions.


Volumetric Data

1.	Estimated Volume for Class A

Up to two (2) contracts could be awarded for Class A. For each
Class A contract to be awarded:

The estimated annual requirement for English-to-French
translation is 2,850,000 words and 500hours, i.e. a production
capacity of up to 10,000words per working day and 2,000words per
day on weekends and statutory holidays. The Contractor will not
be required to work on excluded statutory holidays.

The Contractor can expect that more than 50percent of the ClassA
texts for translation will have a security classification, which
may be as high as ProtectedB.

During the three-month familiarization period, the expected
production capacity is 5,000words per working day for the first
month, 6,500words per working day for the second month and
8,000words per working day for the third month. During that
period, the expected production capacity on weekends and
statutory holidays is 2,000words per day.

2.	Estimated Volume for ClassB 

If a single bid is declared responsive for ClassA, the second
requirement for 10,000words per day will be split into two (2)
ClassB contracts. Up to two (2) contracts could be awarded for
ClassB. For each ClassB contract awarded:

The estimated annual requirement for English-to-French
translation is 1,550,000words and 250hours, i.e. a production
capacity of up to 5,000words per working day and 2,000words per
day on weekends and statutory holidays. The Contractor will not
be required to work on excluded statutory holidays.

The Contractor can expect that more than 50percent of the ClassB
texts for translation will have a security classification, which
may be as high as ProtectedB.

During the three-month familiarization period, the expected
production capacity is 2,500words per working day for the first
month, 3,250words per working day for the second month and
4,000words per working day for the third month. During that
period, the expected production capacity on weekends and
statutory holidays is 2,000words per day.

3.	Estimated Volume for ClassC
 
Up to two (2) contracts could be awarded for ClassC. For each
ClassC contract awarded:

The estimated annual requirement for English-to-French
translation is 1,550,000words and 250hours, i.e. a production
capacity of up to 5,000words per working day and 2,000words per
day on weekends and statutory holidays. The Contractor will not
be required to work on excluded statutory holidays.
	
During the three-month familiarization period, the expected
production capacity is 2,500words per working day for the first
month, 3,250words per working day for the second month and
4,000words per working day for the third month. During that
period, the expected production capacity on weekends and
statutory holidays is 2,000words per day.
		
4.	Contractors may bid on a ClassA, B or C contract (see Parts3,
4 and 5 of the Bid Solicitation for more details concerning
ClassesA, B and C). A supplier may also bid on one (1) of the
following two (2) contract combinations: one (1) ClassA contract
and one (1) ClassC contract or one (1) ClassB contract and one
(1) ClassC contract.


Basis of Selection - Lowest Cost Per Point

Up to five (5) contracts will be recommended for award under
this solicitation in accordance with the following scenarios:
Scenario1: Two (2) contracts will be issued for ClassA and two
(2) contracts will be issued for ClassC; or
Scenario2: Should only one bid be declared responsive for Class
A, one (1) contract will be issued for Class A, two (2)
contracts will be issued for Class B and two (2) contracts will
be issued for ClassC.

To be declared responsive, a bid must:

comply with all the requirements of the bid solicitation;
meet all mandatory evaluation criteria; and 
obtain the required minimum number of points specified in the
attachment to Part4 for the point-rated technical criteria.

Security Requirements 

This solicitation contains security requirement. The security
requirement applies only to any ClassA and B contracts that may
be awarded.

There is no security requirement for any ClassC contracts that
may be awarded.


Basis for Canada's Ownership of Intellectual Property

The Translation Bureau of PWGSC has determined that any
intellectual property rights arising from the performance of the
work under the resulting contract will vest in Canada, on the
following grounds: 

where the Foreground consists of material subject to copyright,
with the exception of computer software and all documentation
pertaining to that software.



Canadian Content Certification

This procurement is limited to Canadian services.


Delivery Date: Above-mentioned

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.