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Translation Parliamentary Proceedings

Solicitation number EP745-202303/A

Publication date

Closing date and time 2020/01/27 14:00 EST

Last amendment date

    Trade Agreement: Canadian Free Trade Agreement (CFTA)
    Tendering Procedures: Suppliers on permanent list or able to meet qualification requirements
    Competitive Procurement Strategy: Best Overall  Proposal
    Comprehensive Land Claim Agreement: No
    Nature of Requirements: 
    Translation Services from English to French for Parliamentary Proceedings
    Solicitation number: EP745-202303/A
    Organisation Name: Public Services and Procurement Canada (PSPC)
    Anticipated start date: February 3rd, 2020 for five (5) months.
    Contract duration: 
    The contract period will be for 159 days from the date of contract award and will end on July 10, 2020.
    Solicitation method:  Competitive
    Application trade agreements:  Canadian Free Trade Agreement (CFTA)
    This market includes translation services that are not subject to the Canadian Free Trade Agreement (CFTA) in accordance with Annex 1001.1b-2, not subject to the Agreement on Government Procurement category of World trade Organization (WTO-AGP).
    Comprehensive Land claim Agreement applies:  No
    Number of contracts:  The contracting authority may meet this requirement in whole or in part by awarding up to two contracts.
    Requirement Details
    Tendering Procedure:  Selective Tendering
    This bid solicitation is issued only to suppliers who qualified in accordance with the conditions of Supply Arrangement EN966-140305/D to EN966-140305/J on Modernization of the Translation Bureau’s Directory of Linguistic Services suppliers for the Translation Bureau. 
    Only suppliers who are pre-qualified under the Supply Arrangement EN966-140305/D to EN966-140305/J and have been issued a supply arrangement at the time this bid solicitation is issued, are eligible to bid for the following category:
    Field: Parliamentary Proceedings
    Tier:  3 
    Language:  English to French 
    Number of words for the contract period:  3,180,000 words
    Description of work: 
    The Translation Bureau is an agency of Public Works and Government Services Canada (PWGSC) charged with supporting the Government of Canada in its efforts to provide services for, and communicate with, Canadians in the official language of their choice. 
    This requirement is for translation services, from English into French, as and when requested, in the field of “Parliamentary Proceedings”, for all federal departments and agencies served by the Translation Bureau.
    Nature of texts to be translated
    The supplier shall provide French-to-English translation services for the Parliamentary Committee Proceedings Division, Parliamentary Translation Directorate, Translation and Terminology Centre, Translation Bureau. 
    The workload is normally concentrated in two periods corresponding to the Parliamentary calendar, from October to late December and from February to late June, but work may be required at any time. Saturdays and Sundays are working days.  Deadlines are very short (36 hours and 96 civil hours depending on the priority of the text). Suppliers must therefore be able to meet these deadlines. 
    The texts to be translated will consist of proceedings of parliamentary committees, including witness evidence. They thus require good knowledge of the spoken language, of idiomatic English and French and of political and economic current affairs.
    Texts for translation and translated texts will normally be sent by email in the case of Senate texts and will automatically be sent by RTA in the case of House of Commons texts.
    Translations must be written in an oratorical style adapted to the language level of the speaker. The supplier shall follow the rules in the following documents: Le guide du rédacteur (2nd edition, 1996 version) and, if the supplier agrees to work into English, The Canadian Style: A Guide to Writing and Editing (1997 edition). The supplier shall also follow the usage and terminology rules provided by the Project Authority or his/her representative, as well as the rules of the Triguide, a reference document prepared by Parliamentary Committee Proceedings Division that will be provided to the supplier at the beginning of the contract. In case of any divergence among those documents, the Triguide always takes precedence.
    Security requirements: There is no security requirement associated with this bid solicitation.
    Contracting Authority
    Name: Jordan McAran Bourque
    Telephone Number:  819-661-2725
    Email address:
    Inquiries regarding this RFP requirement must be submitted to the Contracting Authority named above.  
    Request for Proposal (RFP) documents will be e-mailed directly from the Contracting Authority to the Qualified Supply Arrangement Holders who are being invited to bid on this requirement.
    The Crown retains the right to negotiate with any supplier on any procurement.  
    Documents may be submitted in either official language.
    Delivery Date: Above-mentioned
    The Crown retains the right to negotiate with suppliers on any procurement.
    Documents may be submitted in either official language of Canada.

    Contract duration

    Refer to the description above for full details.

    Trade agreements

    • Canadian Free Trade Agreement (CFTA)

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    Contact information

    Contracting organization

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Contracting authority
    Bourque, Jordan M.
    (819) 661-2725 ( )
    () -
    Les Terrasses de la Chaudière
    10, rue Wellington, 5e étage
    Gatineau, Québec, K1A 0S5

    Buying organization(s)

    Public Works and Government Services Canada
    11 Laurier St, Phase III, Place du Portage
    Gatineau, Quebec, K1A 0S5
    Bidding details

    Full details regarding this tender opportunity are available in the documents below. Click on the document name to download the file. Contact the contracting officer if you have any questions regarding these documents.

    Tender documents
    Document title Amendment no. Language Unique downloads Date added

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    Summary information

    Notice type
    Request for Proposal
    English, French
    Region(s) of delivery
    National Capital Region (NCR)
    Procurement method
    Competitive – Selective Tendering
    Selection criteria
    Highest Combined Rating of Technical Merit and Price
    Commodity - GSIN
    Click the links below to see a list of notices associated with the GSIN codes.

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