HELICOPTER MAINT & LIFECYCLE COST

Trade Agreement: NONE
Tendering Procedures: All interested suppliers may submit a bid
Attachment: None
Non-Competitive Procurement Strategy: Exclusive Rights
Comprehensive Land Claim Agreement: No
Vendor Name and Address: 
Conklin & de Decker
1006B North Bowen
Arlington Texas
United States
76012
Nature of Requirements: 
HELICOPTER MAINT & LIFECYCLE COST

F7013-120030/A
Rocan, Pierre
Telephone No. - (819) 956-1374
Fax No. - (819) 956-2675

ADVANCE CONTRACT AWARD NOTICE (ACAN)

Project: Helicopter Maintenance & Lifecycle Cost Consulting
Services

The Canadian Cost Guard (CCG) has a requirement for the
provision of the services of a contractor to conduct an
independent Consulting Services for the development of
evaluation criteria, necessary templates and tools to perform a
comparative analysis of lifecycle and maintenance costs
associated with the operation and support of the planned new CCG
fleet of helicopters for the next 30 years.

The purpose of this Advance Contract Award Notice (ACAN) is to
signal the government's intention to award a contract for this
service to Conklin & de Decker, 1006-B North Bowen, Arlington,
Texas 76012. Before awarding a contract, however, the government
would like to provide other suppliers with the opportunity to
demonstrate that they are capable of satisfying the requirements
set out in this Notice, by submitting a statement of
capabilities during the fifteen (15) calendar day posting period.

If other potential suppliers submit a Statement of Capabilities
during the fifteen (15) calendar day posting period that meets
the requirements set out in the ACAN, the government will
proceed to a full tendering process on either the Government
Electronic Tendering Service or through traditional means, in
order to obtain the services.

If no other supplier submits, on or before the closing date, a
Statement of Capabilities meeting the requirements set out in
the ACAN, a contract will be awarded to the proposed contractor
mentioned above.


Background

The Helicopter Project is procuring up to 24 new helicopters to
renew CCG's helicopter fleet as well as flight simulator
capabilities. These assets are expected to be brought into
service between 2014 and 2018. 

The renewal of CCG's helicopter fleet is expected to encompass
the following components:

Up to 22 new helicopters to renew the capability of CCG's
existing fleet of 22 helicopters;
Two helicopters to support the new Polar Icebreaker CCGS John G.
Diefenbaker; and
options for a Flight Simulator. 

A key component of the Helicopter Project will be the evaluation
of commercial helicopter lifecycle and maintenance costs to
support the operation of the new Helicopter fleet. The
evaluation plan will form part of the Request for Proposal and
will be based upon the PWGSC guidance material found in section
5 of the Supply Manual
https://buyandsell.gc.ca/policy-and-guidelines/standard-acquisiti
on-clauses-and-conditions-manual.  The evaluation template for
lifecycle and maintenance costs will form part of the evaluation
package and will be used by the Helicopter Project Evaluation
Team to assess and determine costs associated with the operation
and maintenance of the proposed solution.

Requirements

Objectives of the Requirement
The objective of this task is to develop the evaluation criteria
and necessary tools to form part of the Helicopter Project
Request For Proposal (RFP) and to analyse the costs associated
with operating and maintaining the existing fleet. 

The contractor must use their professional expertise to provide
services to complete the work and must include, but not be
limited to the tasks outlined below. As part of the proposal
submission, the contractor must submit to the Deputy Project
Manager a Project Plan on how to achieve each of the tasks
detailed below, listing the various tasks, level of effort and
time required to complete each of outlined tasks. 

The Helicopter Maintenance & Lifecycle Cost Contractormust
complete the following tasks:

1.	Develop the evaluation criteria and necessary tools to form
part of the RFP package to enable CCG to record the required
commercial helicopter maintenance and lifecycle information from
bidders;
2.	Develop an RFP evaluation plan pertaining to the evaluation
of lifecycle and maintenance costs for the proposed helicopter
solutions;
3.	Assist CCG in evaluating the lifecycle and maintenance costs
associated with the various proposal;
4.	Develop the detailed parameters for life cycle cost analysis,
including component and engine overhaul, as it pertains to CCG
operation of the new helicopter fleet over 30 years;
5.	Develop and analyse the detailed parameters for life cycle
cost, including component and engine overhaul, as it pertains to
CCG operation of the existing helicopter fleet;
6.	Develop a template for incorporation in the RFP package for
bidders to use to supply the necessary commercial helicopter
maintenance and life cycle information pertaining to each
proposed helicopter to populate the Commercial Life Cycle Cost
computer program modules including:

a.	Fuel consumption for one or more standard flight profiles;
b.	Routine and non-routine Maintenance costs including labor
hours as well as detailed costs, overhaul/replacement intervals,
premature removal rates for all major aircraft and engine
components taking into consideration the environment the
aircraft will be operated and the missions accomplished such as
long lining off ships, arctic operations,  extensive shipboard
operations; and
c.	Length and extent of warranty for the airframe, engines and
avionics.

7.	Develop instructions to bidders for use of the developed
helicopter Life Cycle Cost template;
8.	Establish evaluation criteria and evaluation plan for data
submitted by the various bidders. This evaluation criteria and
plan shall be developed and documented prior to the proposal due
date. It will include the following elements:
a.	Analyze Commercial Helicopter Life Cycle Cost data
submissions to assure; 
·	Completeness of cost submissions for the proposed helicopter
and to ensure conformance with required template format
·	Use the Commercial Life Cycle cost computer program to
validate costs associated with each proposed helicopter by
comparing data with comparable costs from equivalent commercial
helicopter models, 
b.	Identify areas where clarification questions to individual
bidders are appropriate;
·	Establish weighting factors to be applied to various cost
areas, if appropriate.
·	Develop timeline for evaluating the Life Cycle Cost for each
model helicopter submitted by each bidder.
·	Develop secure communication protocols for transmitting data
between the Canadian Coast Guard and the Consultant
c.	Participate in bidder's conference if required; and
d.	Assist with preparing answers to questions submitted by
potential bidders about the Life Cycle Cost analysis portion of
the RFP.

9.	After submission of the proposals the Contractor shall
accomplish the steps outlined in the evaluation criteria and
plan. The Contractor will be responsible to accomplish the
following:
a.	Analyze the proposals to assure compliance with the RFP
requirements, as well as the completeness and realism of the
submissions required for the Life Cycle Cost analysis;
b.	Prepare proposed clarification questions where the proposal
from a particular bidder falls short in the Life Cycle Cost area;
c.	Accomplish the Life Cycle Cost analysis for each model
helicopter proposed by each bidder, using the Life Cycle Cost
model and weighting factors (if any) prepared for the analysis
(as discussed above);
d.	Prepare report of the analysis and findings for each model
and bidder for use by CCG proposal evaluation personnel; and
e.	Participate in teleconferences and meetings, as required to
explain analysis results and answer questions about each
bidder's Life Cycle Cost results.

All communication and documentation pertaining to this project
must be in English.





Basis for Canada's Ownership of Intellectual Property

The CCG has determined that any intellectual property rights
arising from the performance of the Work under the resulting
contract will belong to Canada, on the following ground: where
the material developed or produced consists of material subject
to copyright, with the exception of computer software and all
documentation pertaining to that software.



Minimum Essential Requirements

Any interested supplier must demonstrate by way of a Statement
of Capabilities that it meets the following requirements: 

The Contractor must have developed and owned a proven Life Cycle
Cost software program and database pertaining to commercial
light and medium helicopters to be used in the conduct of this
work, which provides detailed analysis of the long term cost of
operation and maintenance of specific makes and models of
commercially available light and medium helicopters, including
all current in-production rotary wing aircraft.

Using the Life Cycle Cost software program and database, the
Contractor must provide operation and maintenance budget cost
data for all in-production commercially available helicopter
make and models for up to 30 years. The software must be able to
calculate when specific maintenance actions are due based on
hours, cycles and/or calendar time as specified by the
maintenance program for that make and model of aircraft and the
accompanying database provides the required cost data. The data
must be presented as an annual budget and includes detailed
breakouts for all major maintenance cost items. 

The Contractor must have proven experience providing their Life
Cycle Cost software programs and databases pertaining to
commercial aircraft to government organizations and corporations
to analyze the long term cost of operation and maintenance of
commercial aircraft.

The Contractor must have consulting management experience where
they have used their Life Cycle Cost software program and
database to support a variety of government as well as
commercial and private business aircraft operators to analyze
and compare the operation and maintenance costs of various
aircraft prior to their purchase decision. 

The Contractor must have proven experience in meeting all tasks
listed in the "Requirements" section of this document.

The Contractor must provide Support with the preparation,
evaluation and analysis of the cost portion of their new
aircraft solicitations. 


Period of Contract

The period of the Contract is from date of Contract issue to May
31, 2013 inclusively. 


The Cost of the Requirement
The total cost of the Requirement is $50,000.00 including
applicable taxes


 
 
Suppliers who consider themselves fully qualified and available
to meet the specified requirements may submit a statement of
capabilities in writing to the Contracting Authority identified
in this Notice on or before the closing date of this Notice. The
statement of capabilities must clearly demonstrate how the
supplier meets the advertised requirements.


Inquiries and statements of capabilities are to be directed to:

Pierre Rocan
Supply Specialist
Public Works and Government Services Canada
Acquisitions Branch
Services and Technology Acquisition Management Sector
Professional Services Procurement Directorate
Business Management and Consulting Services Division
Place du Portage, Phase III
11 Laurier Street, 10C1
Gatineau, Quebec   K1A 0S5 
Telephone: 819-956-1374
E-mail: pierre.rocan@tpsgc-pwgsc.gc.ca

Delivery Date: Above-mentioned

You are hereby notified that the government intends to negotiate
with one firm only as identified above. Should you have any
questions concerning this requirement, contact the contracting
officer identified above.

An Advance Contract Award Notice (ACAN) allows departments and
agencies to post a notice, for no less than fifteen (15)
calendar days, indicating to the supplier community that it
intends to award a good, service or construction contract to a
pre-identified contractor. If no other supplier submits, on or
before the closing date, a Statement of Capabilities that meets
the requirements set out in the ACAN, the contracting authority
may then proceed with the award.  However, should a Statement of
Capabilities be found to meet the requirements set out in the
ACAN, then the contracting authority will proceed to a full
tendering process.

Suppliers who consider themselves fully qualified and available
to provide the services/goods described herein, may submit a
statement of capabilities in writing to the contact person
identified in this Notice on or before the closing date of this
Notice. The statement of capabilities must clearly demonstrate
how the supplier meets the advertised requirements.

The PWGSC file number, the contracting officer's name and the
closing date of the ACAN must appear on the outside of the
envelope in block letters or, in the case of a facsimile
transmission, on the covering page.

The Crown retains the right to negotiate with suppliers on any
procurement.

Documents may be submitted in either official language of Canada.