What's new
Review a summary of the changes made to the Supply Manual by the date the changes occurred. You can also view the following archived information:
- Versions of the Supply Manual prior to its migration to CanadaBuys (accessible only on the Government of Canada network)
- A list of the changes made to the manual before 2024
If you have questions related to the Supply Manual, email the Policy Maintenance and Publication Team at: TPSGC.PASPSPublications-APSPSPublications.PWGSC@tpsgc-pwgsc.gc.ca.
November 8, 2024
Update overview
Changes were made to confirm the elements required for a valid approval and also reflect requirement of approval by the ADM of Procurement Branch when issuing or renewing all non-competitive Standing Offers for professional services. Miscellaneous revisions were made to other sections.
Sections affected
Chapter 6 - Approvals and authorities
- 6.1 - Approvals and authorities - General information
- 6.5.1.1 - Procurement Plan for procurements at or below Director General level
Annexes for Chapter 6 - Approvals and authorities
October 4, 2024
Update overview
Changes were implemented to reflect the closure of the Business Dispute Management Program. Miscellaneous revisions were made to other sections.
Sections affected
Chapter 1 - Public procurement
Annexes for Chapter 1 - Public procurement
Chapter 3 - Procurement strategy
Chapter 8 - Contract management
August 2, 2024
Update overview
New sections have been added and existing sections edited to ensure contracting officers are aware of PWGSC's role to ensure the integrity of the procurement process through a robust challenge function.
Sections affected
Chapter 1 - Public procurement
Chapter 2 - Defining the requirement and requisition receipt
Chapter 3 - Procurement strategy
Chapter 4 - Solicitation process
- 4.1 - Solicitation process - Introduction
- 4.80.5 - Handling questions during the solicitation period
Chapter 5 - Evaluation and selecting the contractor
Chapter 6 - Approvals and authorities
Chapter 8 - Contract management
July 19, 2024
Update overview
In support of PN-158: Standard language for environmentally preferable packaging was introduced. Revisions were also made in support of the Contract Negotiation Support Directorate.
Sections affected
Chapter 1 - Public procurement
Annexes for Chapter 2 - Defining the requirement and requisition receipt
- Annex 2.2 - Green procurement: Environmental factors and evaluation indicators
- Annex 2.7 - Standard language for environmentally preferable packaging
Chapter 5 - Evaluation and selecting the contractor
Chapter 8 - Contract management
May 31, 2024
Update overview
Changes were made to the Supplier Integrity and Compliance related content. Miscellaneous revisions were made to other sections.
Sections affected
Chapter 3 - Procurement strategy
- 3.15.1 - Justification of non-competitive process
- 3.15.2 - Code of Conduct (sole source of supply)
- 3.22.5 - Exceptions to processes when an emergency
- 3.25 - Trade agreements tendering approaches
- 3.51 - Integrity overview
- 3.35.1.40 - Authorizing and issuing Task Authorizations
Chapter 4 - Solicitation process
- 4.10.1 - Request for Quotation
- 4.10.5 - Telephone buy
- 4.10.10 - Invitation to Tender
- 4.10.20.5 - Ranking and methodology for Standing Offers
- 4.21 - Integrity provisions
- 4.45 - Certifications and additional information
Chapter 5 - Evaluation and selecting the contractor
Annexes for Chapter 6 - Approvals and authorities
Chapter 7 - Awards of contracts and issuance of standing offers and supply arrangements
Chapter 8 - Contract management
- 8.70.2 - Compliance with the Integrity Provisions
- 8.70.5 - Amending contracts
- 8.90 - Assignment of contracts
- 8.135.30 - Financial security issues related to terminations
Annexes for Chapter 8 - Contract management
April 19, 2024
Update overview
Additional guidance provided on Approvals and amendments were made to Indigenous procurement policy related content. Miscellaneous revisions were made to other sections.
Sections affected
Chapter 1 - Public procurement
- 1.1 - Overview of public procurement
- 1.25.3 - Determining coverage under a trade agreement
- 1.25.20 - Comprehensive Land Claims Agreements
- 1.25.25 - Other agreements
- 1.55.5 - Goals and benefits of commodity management
Chapter 2 - Defining the requirement and requisition receipt
Annexes for Chapter 2 - Defining the requirement and requisition receipt
Chapter 3 - Procurement strategy
- 3.1.1 - Planning the procurement
- 3.22.3 - Emergency contracting (Public Works and Government Services Canada as contracting authority)
- 3.35.1.10 - Conditions of use
Annexes for Chapter 3 - Procurement strategy
- 3.1 - Annex: Treasury Board questions for sole source
- 3.4.1 - Annex: A guide to preparing and administering task authorization for Public Works and Government Services Canada clients
- 3.4.2 - Annex: Record of Agreement Template - for Public Works and Government Services Canada Clients
Chapter 4 - Solicitation process
- 4.45 - Certifications and additional information
- 4.70.35.1 - Firm price contracts - Price certification and discretionary audit
- 4.70.85 - Controlled goods
Chapter 5 - Evaluation and selecting the contractor
Annexes for Chapter 5 - Evaluation and selecting the contractor
Chapter 6 - Approvals and authorities
- 6.1 - Approvals and authorities: general information
- 6.5 - Procurement approval documents
- 6.5.1 - Procurement Plan
- 6.5.5.1 - Contract Planning and Advance Approval instructions
- 6.5.15 - Treasury Board submission
- 6.10.1 - Contract quality control review
- 6.10.10 - Cost and price analysis services
- 6.20 - Contract approval and signing authorities
- 6.25.20 - Contract amendment
- 6.30.10 - Confirming orders and contracts involving pre-contractual work
Annexes for Chapter 6 - Approvals and authorities
- 6.1 - Annex: Procurement Plan instructions
- 6.4.1 - Annex: Approval authorities and additional signing authorities in support of clients' programs only - Other than for Canadian Commercial Corporation
- 6.4.2 - Annex: Contracting limits including exceptional authorities
- 6.4.3 - Annex: Exceptional contracting limits for complex procurements
- 6.4.6 - Annex: Contract amendment approval instructions for Complexity Levels 1, 2 and 3
- 6.4.8 - Annex: Contract amendment approval instructions for all complexities
Chapter 7 - Awards of contracts and issuance of standing offers and supply arrangements
- 7.30 - Procurement reporting and posting of award notices
- 7.30.5 - Procurement activity reporting to Treasury Board Secretariat
- 7.30.20 - Procurement Strategy for Indigenous Business reporting
Chapter 9 - Special procurements
- 9.15.55 - Foreign Military Sales third party transfers
- 9.34 - Duty to Consult and Accommodate Aboriginal Peoples
- 9.35 - Modern treaties
- 9.35.1 - General information on Modern Treaties (Comprehensive Land Claims Agreements)
- 9.35.5 - Modern Treaties in effect
- 9.35.5.1 - Quebec
- 9.35.5.15.1 - Directive on Government Contracts, including Real Property leases, in the Nunavut Settlement Area
- 9.35.5.20 - Yukon
- 9.35.10 - National Park Agreements and Department of National Defence Co-operation Agreements
- 9.35.15 - Comprehensive Land Claims Agreements under negotiation
- 9.35.30 - Access to Comprehensive Land Claims Agreement Lands
- 9.35.35 - Notification of procurement
- 9.35.45 - Evaluation criteria
- 9.35.60 - Business directories or lists
- 9.35.70 - International trade agreements
- 9.35.75 - Canadian Free Trade Agreement
- 9.35.80 - Notices on the Government Electronic Tendering Services
- 9.35.85 - Solicitations
- 9.35.90 - Standing offers, supply arrangements and as-and-when-requested contracts
- 9.35.91 - SELECT
Annexes for Chapter 9 - Special procurements
Chapter 10 - Cost and profit
February 16, 2024
Update overview
Changes were implemented to align with the latest version of the Practitioner’s Guide for Pricing. Miscellaneous revisions were made to other sections.
Sections affected
Chapter 1 - Public procurement
- 1.10.10 - Procurement best practices
- 1.20 - Statutes and regulations
- 1.25.3 - Determining coverage under a trade agreement
- 1.30.25 - Code of Conduct for Procurement
Annexes for Chapter 1 - Public procurement
- 1.1.1 - Annex: Matrix of responsibilities between Public Works and Government Services Canada and client departments for the procurement of goods and services (generic)
- 1.3 - Annex: Canada Border Services Agency (CBSA) - Security requirements when Public Works and Government Services Canada (PWGSC) does the procurement
Chapter 2 - Defining the requirement and requisition receipt
Chapter 3 - Procurement strategy
- 3.35.1.20 - Bid solicitations and resulting contract documents
- 3.135 - Fairness monitors
- 3.170.5 - Shipbuilding procurement
Annexes for Chapter 3 - Procurement strategy
Chapter 4 - Solicitation process
- 4.15.1 - Departmental standard procurement templates
- 4.70.60 - Certifications
- 4.75.15 - Notice of Proposed Procurement
Chapter 6 - Approvals and authorities
Annexes for Chapter 6 - Approvals and authorities
Annexes for Chapter 8 - Contract management
Chapter 10 - Cost and profit
- 10.5 - Establishing the cost base
- 10.10 - Travel and living expenses
- 10.15 - Prices for out of plant services of individuals
- 10.20 - Surplus materials in cost reimbursable contracts
- 10.25 - Costing of lease transactions
- 10.30 - Service contracts
- 10.35 - Joint ventures
- 10.50.10 - Agency and resale outlets: Additional requirements
- 10.55 - Transfer pricing
- 10.60 - Special production tooling and special test equipment
- 10.65 - Profit principles: Determination of profit on negotiated contracts
Annexes for Chapter 10 - Cost and profit