Lower Level Outlet, Conduit Lining Repair - Roughbark Creek Dam

Description:
Agriculture and Agri-Food Canada (AAFC) intends to retain a Contractor to provide construction services for the Low Level Outlet, Conduit Lining Repair work at Roughbark Creek Dam located at NE 29-6-13W2 in southeast Saskatchewan.

The dam was built in 1937 on the Lomond Community Pasture by PFRA to provide stock water supply and irrigation for forage crops. Irrigation use was limited with no irrigation happening in the last 30+ years. The project consists of a 10.7m high earth embankment with a gated low level outlet through the dam. The spillway is a rock lined earth cut channel on the east side of the reservoir. The low level outlet is used to manage the reservoir level. There is a rehabilitation project currently underway that will improve the safety of the dam. Once complete, the repairs will have the dam at an acceptable standard of care as identified by the Canadian Dam Association with respect to flood handling capacity and freeboard. The Conduit Lining Repair work will include (but may not be limited to):
a. Making familiar and adequately planning the access to the site, the Gatewell and the downstream end of the outlet pipe.
b. A full CCTV Inspection of the existing outlet pipe.
c. Evaluation of the CCTV inspection and recommendation to the Departmental Representative on the conduit lining, including submitting a work plan for liner installation.
d. Control of water in the Gatewell by temporarily sealing the inlet pipe and by temporarily damming the channel bed at the outlet pipe.
e. Extension of the existing outlet pipe (CSP).
f. Installation and grouting in of new HDPE pipe lining.
g. Installation of riprap blanket and embankment fill in the proximity of the outlet pipe.
h. Cleaning and inspection of the Gatewell, gate and gate hardware.
i. Revegetation and restoration of the site.

Basis of selection:
This is a two phase selection process. Bidders responding to this ITT are to submit a bid in two phases. Phase One bids cover only the qualifications and experience of the Bidders, refer to SI05 ‘Submission of Bid’. Following evaluation of Phase One bids, Bidders are advised of their competitive standing and responsive Phase One Bidders will be invited to submit a Phase Two bid. Phase Two bids cover the pricing. A combination of the Phase One and Phase Two submissions constitutes the final bid.

Initially, suppliers are invited to submit bids in the first phase of the selection procedure. Only the Phase One information asked for in the ITT is to be included in Phase One bids, and evaluation of Phase One bids will be carried out only on the Phase One information requested.

Construction Time:
The Contractor must perform and complete the Work by November 30, 2023 from the date of contract award.

Phase One submission of bid
1. The Phase One electronic bid shall be submitted in one electronic file in PDF format.

2. The Phase One electronic bid shall be submitted by email only to the Bid Receiving email address
(aafc.wscprocurement-csoapprovisionnement.aac@agr.gc.ca) on the front page of the "Invitation to Tender". The electronic bid must be received on or before the date and time set for the Phase One solicitation closing. The Bidder must ensure the subject line of the email identifies the electronic Phase One bid submission, and should include at minimum the solicitation number. The Bidder should ensure that the following information is included in the main body of the Phase One electronic bid submission email:
a. Solicitation number;
b. Name of Contracting Authority;
c. Bidder name and contact information (contact name, contact email, contact telephone number);
d. Bidder return address; and
e. Phase One solicitation closing date and time.

3. The Phase One Qualifications Form, and any required associated document(s), shall be in PDF format. The Bidder should ensure that the following information is included in the electronic title of the Phase One Qualification Form PDF document and in the body of the Qualification Form PDF document:
a. PHASE ONE QUALIFICATIONS;
b. Solicitation number; and
c. Name of Bidder.

4. Bids sent in hard copy or transmitted by facsimile will not be accepted.

5. Electronic submissions: Timely and correct delivery of electronic bids is the sole responsibility of the Bidder.

a. Canada will not be responsible for any failure attributable to the email transmission or email receipt of the bid including, but not limited to, the following:
i. receipt of a garbled or an incomplete bid;
ii. delay in the email transmission or email receipt of the bid to the Bid Receiving (aafc.wscprocurement-csoapprovisionnement.aac@agr.gc.ca) e-mail inbox (the date & time on the email received by the Bid Receiving email inbox is considered the date & time of receipt of the bid submission);
iii. failure of the Bidder to properly identify the bid and RFP number in the email subject line and in the electronic Bid Documents;
iv. illegibility of the bid;
v. AAFC server blocking emails and/or attachments (such as potential malware, file size, file formats (unacceptable file formats include, but are not limited to, .zip, .exe, .mp3, etc.);
vi. Security of bid data.

b. Bids transmitted via email constitutes the formal bid submission.

AAFC has restrictions on incoming email messages. The maximum email message size including all file attachments must not exceed 5MB. Zip/exe/mp3 files or links to Bid Documents will not be accepted. Incoming email messages exceeding the maximum file size and/or containing zip/exe/mp3 file attachments will be blocked from entering AAFC’s email system. A bid transmitted by email that gets blocked by AAFC’s email system will be considered not received. It is the responsibility of the Bidder to ensure receipt.

Refer to the attached tender documents to obtain further information.

The Crown retains the right to negotiate with any supplier on any procurement.

Documents may be submitted in either official language of Canada.